Board of Directors Decisions

    From The Document Foundation Wiki
    < TDF


    This page lists the formal decisions of the TDF Board of Directors (plus those of the former Steering Committee).

    Decisions after Foundation incorporation

    ser. no. Date of decision full text of proposal further information voting result comments
    20231230-01 2023-12-30 the following decision, which was taken in private on 2023-12-30, is now made public in accordance with our statutes.

    Until further notice, appoint Lothar Becker, to serve as TDF’s contact person, and to assist the internal unit of the whistleblowing alliance, for their investigations and to be available to answer questions.

    This happens in accordance with § 4 of the Rules of Procedure of the whistleblowing policy (page 4, from https://wiki.documentfoundation.org/images/2/2a/Whistleblowing_DE.pdf 1)

    https://community.documentfoundation.org/t/decision-appoint-lothar-becker-as-the-designated-contact-person-for-the-whistleblowing-alliance/11856 Result of vote: 6 approvals, 0 abstains, 0 disapproval.
    20231116-01 2023-11-16 the following decision, which was taken in private on 2023-11-16, is now made public in accordance with our statutes.
       Motions:
    
           remove deputy chairperson role from Emiliano, reversing the vote
           from our board meeting on August 8th, 2022, effective immediately
    
           appoint László Németh as the new TDF deputy chair, effective
           immediately
    
       As advised, the board of The Document Foundation can exceptionally dismiss a (deputy) chair person and elect a new one, if there is good cause. In this case, there is fundamental disagreement and mistrust between the deputy chair, and a majority of directors.
    
    https://community.documentfoundation.org/t/decision-remove-deputy-chair-role-from-emiliano-appoint-laszlo-as-new-deputy-chair/11705 Approve: 4 Ayhan, Cor, Gabor, Thorsten

    Disapprove: 0 Abstain: 1 László No. of participants: 5 (Vote is quorate)

    20231004-01 2023-10-24 the following decision, which was taken in private on 2023-10-04, is now made public in accordance with our statutes.
     Whistleblowing_DE.odt: the original, binding German version of the whistleblowing policy, including the rules of procedure for internal reports (as per #6)
    
     Whistleblowing_EN.odt: the DeepL translated version of the aforementioned document
    

    As discussed before and in Bukarest, I hereby start the following vote:

     Join the whistleblowing alliance (Eine Whistleblowing Policy für die Zivilgesellschaft - GFF – Gesellschaft für Freiheitsrechte e.V. 1) and approve the whistleblowing policy, including the rules of procedure for internal reports, making it effective for The Document Foundation.
    
     Authorize Florian Effenberger to sign the whistleblowing policy and any further required documents, if needed.
    
     Publish this decision and the documents on our usual channels.
    
    https://community.documentfoundation.org/t/decision-join-the-whistleblowing-alliance-and-approve-the-whistleblowing-policy/11626 Result of vote: 6 approvals, 0 abstain, 0 disapprovals.
    20230731-02 2023-07-31 the following decision, which was taken in private on 2023-07-31, is now made public in accordance with our statutes.

    The annual report consists of the activity report and the financial report. This vote is for the approval of the activity report.

    The document drafts have been shared with the board before already.

    The accounting sheets from tax advise were shared. Also the final closing ledgers were shared.

    The German activity report has been shared as well, which is based on the translation of the English version.

    The activity report needs to outline how the foundation fulfilled its objectives in 2022 and must give a full overview of its activities. The activity report will be sent to the foundation authorities and to the tax office, and will be made public on our website. The legally binding version we have to file is in German. An English version based on the German one will be published as a brochure with additional graphics.

    The board has approved the annual activity report for 2022. They authorized any two board members, or Florian alone, to sign the letter of completeness (“Vollständigkeitserklärung”), and authorize any two board members, or Florian alone, to sign and send in the documents, on behalf of the board.

    https://community.documentfoundation.org/t/decision-2022-activity-report/11434 Result of vote: 6 approvals, 0 abstain, 0 disapprovals.
    20230731-01 2023-07-31 The following decision, which was taken in private on 2023-07-31, is now made public in accordance with our statutes.

    The annual report consists of the activity report and the financial report. This vote is for the approval of the closing ledgers, but NOT about the reserve building and 2023 budget.

    The document drafts have been shared with the board before already.

    The accounting sheets from tax advise were shared. Also the final closing ledgers were shared.

    The German activity report has been shared as well, which is based on the translation of the English version.

    The financial report must accurately report all accounting-relevant items and numbers, list profits and losses, and will be sent to the foundation authorities and the tax office. It will be made public on our website, alongside an English translated version.

    The board has approved the 2022 closing ledgers. They authorized any two board members, or Florian alone, to sign the letter of completeness (“Vollständigkeitserklärung”), and authorize any two board members, or Florian alone, to sign and send in the documents, on behalf of the board.

    https://community.documentfoundation.org/t/decision-2022-activity-report-but-not-reserve-building-2023-budget/11435 Result of vote: 6 approvals, 0 abstain, 0 disapprovals.
    20230704-01 2023-07-04 The following decision, which was taken in private on 2023-07-04, is now made public in accordance with our statutes.
       Noticing that for a longer time, there are thoughts about something as a staff policy; the topic is surrounded by a variety of thoughts and emotions; there are undeniably issues and tensions in the community that could benefit from (also) guidelines, policies, rules, …;
       Finding that it is needed work on a result that really benefits the community and TDF;
       Decides to start a carefully crafted process to that end; allowing input and involvement from all sides, focusing on positive input and intentions; and that is looking as follows:
           Gathering input (4 weeks)
               What experiences, wishes, hopes, goals are there, that should benefit from guidelines, rules, procedures inthe to be written policy?
               Input is asked from members of staff, MC, Board of Directors, Board of Trusties, Advisory Board, and the community. People are asked to state - if relevant to them - whichitems are more or less urgent or important in theirview. Of course input based on experiences, existing policiesetc is welcome as well.
               We expect all ideas to be brought in with positive intention, and shaped/written as such. Questions for clarification are fine. Discussion if certain input is ‘right’ or ‘wrong’, is not asked for in this phase.          People who want to provide anonymous input with e.g. experiences, are advised to find another community member that wan write something as an example, case, or whatever.
           Writing of the draft (2 months)
               Boards work, that can of course seek assistance.
           Gathering feedback (2 weeks)
               Everyone involved.
           Writing the almost final version (3 weeks)
           Last check: feedback from those who engaged in phase 3 (1 weeks)
           Vote (1 weeks)
    
    https://community.documentfoundation.org/t/decision-creating-of-staff-board-policy/9542 Result of vote: 4 approvals, 0 abstain, 2 disapprovals.One deputy member supported the vote.
    20230712-01 2023-07-12 The Digital Public Goods Alliance is a multi-stakeholder initiative with a mission to accelerate the attainment of the sustainable development goals in low- and middle-income countries by facilitating the discovery, development, use of, and investment in digital public goods. Drupal has been recognised as Digital Public Good: Drupal officially achieves recognition as a Digital Public Good. LibreOffice clearly meets the standard: Digital Public Goods Standard » Digital Public Goods Alliance 1 https://community.documentfoundation.org/t/vote-tdf-to-submit-application-to-register-libreoffice-as-a-digital-public-good/9528 Result of vote: 4 approvals, 0 abstain, 0 disapprovals.One deputy supports the motion
    20230710-01 2023-07-10 Technical Budgeting Procedure

    Preamble

    This is a document generated to immediately tackle the budgeting process and make all the concerned parties aware of the process and of the consequences of their actions and decisions. This is intended as a chapter in the general tendering process.

    As far as conflict of interest is concerned, the TDF has implemented a Conflict of Interest Policy (BoD) Version: 1.3.2 as last modified on 15th February 2022. The same document however does not specifically focus on ESC ranking and budgeting; precise procedural rules need to be implemented to create a sufficiently robust procurement procedure and show that TDF takes seriously the issue of separating who decides what from whom (potentially) benefits or suffers from the decisions.

    Protection of Staff and separation of infrastructure – as per Procurement rules analysis dated 25h of January 2023 – MUST be implemented as precondition for the ESC budget process. Internal or external, non-conflicted competence to independently assess tender descriptions should be in place as soon as possible, as it will be relevant for the actual tendering phase later on. While lack of this does not block the ESC budget process, it would block the actual tendering afterwards.

    Any Conflicts of Interests, as defined in the Declaration of Potential Conflict section, MUST be published as precondition for the ESC budget process to be executed.

    https://community.documentfoundation.org/t/vote-technical-budgeting-procedure/9520 Result of vote: 5 approvals, 0 abstain, 2 disapprovals. One deputy member supported the vote.
    20230403-01 2023-04-03
    the following decision, which was taken in private on 2023-04-03, is now made public in accordance with our statutes:

    With the changes in the board composition, and overall reflecting on how past and present boards usually conducted their business, this board has discussed collaboration and sharing responsibilities more extensively.

    As recently brought up by Emiliano, for one example, the full board is in general responsible for all topics. Sometimes detailed work is handed over to appointed individuals (that can be directors, Florian/staff, MC members or TDF members in general). No decision-making takes place in those groups; which always rests with the full board. To ensure buy-in from the board, it is usually (but not categorically) advisable to have at least one board member present in those working groups. This can then be ad-hoc, and does not need to follow the strict rules of procedure update process. It also resolves many debates, since those groups do the work and the regular reporting; decision-making remains with the full board.

    Therefore the proposed wording for the rules of procedure (replacing the existing § 3): § 3. Detailed work on complex topics can happen by delegation into working groups. From time to time, the board will appoint dedicated working groups, with the responsibility to produce suggestions on specific topics, paying attention to possible different views among board members. No decision-making takes place in those groups, which will always rest with the full board.

    https://community.documentfoundation.org/t/decision-rules-of-procedure-change/9288 Result of vote: 5 approvals, 0 abstain, 1 disapprovals.
    20230313-01 2023-03-13
    the following decision, which was taken in private on 2023-03-13, is now made public in accordance with our statutes.

    VOTE: I'd like to ask for pre-approval of the sums from the budget draft, which is:

    • Marketing: 20.000 €
    • Community: 50.000 €
    • FOSDEM & LibOCon: 30.000 €
    https://listarchives.documentfoundation.org/www/board-discuss/2023/msg00062.html Result of vote: 6 approvals, 0 abstain, 0 disapprovals.
    20230308-01 2023-03-08
    Start audio-recording TDF board calls again, for better minuting.Motion: ask Infra to setup a Jitsi recording facility for the TDF board room as soon as possible. Recordings should be made available only to the board, in particular when private or sensitive topics are discussed. https://listarchives.documentfoundation.org/www/board-discuss/2023/msg00060.html Result of vote: 4 approvals, 0 abstain, 0 disapprovals.
    20221222-01 2022-12-22
    The board resolves:
    • Accept the offering from Central Consultancy & Training to execute 'Review handling CoC complaint against board member' as decided on October 17 2022
    • As can be found here [redacted, internal link]
    • The cost for TDF are approx. 14.000 €
    https://listarchives.documentfoundation.org/www/board-discuss/2023/msg00026.html Result of vote: 5 approvals, 0 abstain, 2 disapprovals.
    20221205-01 2022-12-05
    ## TDF Developer Hiring Resolution 2022

    "Whereas,

    - with TDF stewarding, among other things, a well-working symbiosis of various companies and volunteer developers inside of the LibreOffice community;

    - given that in the current situation, there are certain areas where extra developers can add value with additional activities, that complement the existing contributions;

    - with this being an ongoing need;

    Therefore the board resolves that:

    - TDF will seek to hire a developer(s);

    - who will report to the ED as a regular team member, and consult weekly with the ESC, which will oversee the technical direction of the work;

    - who will work in such a way, that both volunteer and ecosystem peers regard them as helpful, supportive and complementing their own work;

    - for whom as the initial areas of work, the board identifies improving RTL/CTL writing support and accessibility for LibreOffice; as well as mentoring new volunteers in these specific areas. After that, depending on skills available, Writer tables, Base, general regression fixing, Draw, and Math are the next focus areas;

    - thus, there will be two job postings, with requirements matching the initial focus areas listed above, and one or two developers will be hired initially;

    - after 6, and after 9 months following the developers starting their work, the board will do an assessment of the situation and results.

    Requirements for the candidates:

    • Very good C++ development skills;
    • Proven experience with Accessibility and/or RTL/CTL, additional CJK experience is a strong plus;
    • Love for open source;
    • Team players;
    • Experience with LibreOffice development is a plus.

    Footnote: for a requirements analysis on the need for hiring developers, please refer to information on the pages 3-8 of the abandoned dev proposal: https://nextcloud.documentfoundation.org/s/qofn646Jg6bmPYB "

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg01199.html Result of vote: 5 approvals, 2 abstains, 0 disapprovals.
    20221124-01 2022-11-24 Approve the In-House Developer Proposal v3.1 https://nextcloud.documentfoundation.org/s/qofn646Jg6bmPYB - Instruct the members of our staff led by our ED to draft the job description for 2 developers - Publish the job description - Task the members of our staff led by our ED to proceed with the interviews and selection of the best candidates - Task our ED to propose to the board the best candidates for confirmation of contracts - Task our ED to prepare and sign the relevant contracts https://community.documentfoundation.org/t/vote-approve-in-house-developers-proposal-v-3-1/9230/11 A total of 2 Board of Directors members have participated in the vote. The vote is not quorate.
    20221006-01 2022-10-06
    the following decision, which was taken in private the 06/10/2022, is now made public in accordance with our statutes.

    - Adopt the CoC Policy proposed by Sophie as made available in the document "CodeofConduct-v0.odt" - Instruct Sophie to select an initial team of at least 3 members - Ask Sophie to be part of the initial team to follow up with organisational tasks and implement eventual improvements in the Policy

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg01000.html Result of vote: 7 approvals, 0 abstain, 0 disapprovals.
    20220911-01 2022-09-11 We hereby make available the draft of an amendment to the Rules of Procedure of the Board of Directors (https://wiki.documentfoundation.org/TDF/BoD_rules).

    The amendment is to change the internal delegation of responsibilities (“areas of oversight”) in § 3 Rules of Procedure only regarding “contracts, legal compliance, GDPR, trademarks”.

    The members of the legal oversight group regarding “contracts, legal compliance, GDPR, trademarks” are Emiliano Vavassori (Deputy Chairperson of the Board of Directors) and Paolo Vecchi. All other oversight groups remain unchanged.

    Members of the Board of Directors who are in conflict shall explicitly declare their abstention.

    https://community.documentfoundation.org/t/vote-tdf-to-change-composition-of-legal-oversight-group/9190/3 A total of 2 Board of Directors members have participated in the vote. The vote is not quorate.
    20220905-01 2022-09-05
    Motion:
    • TDF to apply at Outreachy as a mentoring organisation
    • to offer one internship for LibreOffice in the Fall 2022 season
    • and budget 8k USD for the admin & intern compensation, via Outreachy

    Details: https://www.outreachy.org/docs/community/#funding-requirements

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00942.html Unanimous approval
    20220719-01 2022-07-19 Motion:

    To put TDF's board-discuss email list on moderation (every email will need to be confirmed by a moderator, which currently includes the full board) until further notice.

    https://community.documentfoundation.org/t/decision-put-board-discuss-mailing-list-on-forced-moderation/9159 Result of vote: 4 approvals, 0 abstain, 1 disapproval. All three deputy directors support the motion.
    20220627 2022-06-27-01 the following vote happened after our Monday board call, on request as

    a private email vote: The board sees positive & constructive news around renewed developer interest in LibreOffice Online. To further encourage initiatives to collaborate on a single, TDF-hosted repository, the board resolves to postpone formally atticizing Online for three more months. Unless the de-atticization requirements [1] (3 different developers contributing non-trivially) are fulfilled by then, and/or if necessary binding corporate commitments are not made by 2022-10-01, Online will be automatically moved to the attic. [1] https://wiki.documentfoundation.org/TDF/Policies/Attic#Deatticization_requirements

    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg05929.html Result of vote: 2 approvals, 3 abstain, 1 disapproval.
    20220614-01 2022-06-14
    the following decision, which was taken in private on 2022-06-14, is now made public in accordance with our statutes.

    The German Federal Court of Justice decided (in judgement of 15 April 2021, case number III ZR 139/20, [1]) that the following clause in the statutes of a non-profit foundation effectively hinders third parties to contract to its detriment: “Der Vorstand ist in seiner Vertretungsmacht durch den Zweck der Stiftung beschränkt.”(non-binding translation “The Board of Directors is limited in its power of representation by the purpose of the Foundation.”).

    In order to protect The Document Foundation this clause therefore should be placed in the statutes [1] in § 8 section 1 which shall then read: “§ 8 Aufgaben des Vorstandes (1) Der Vorstand entscheidet in allen grundsätzlichen Angelegenheiten nach Maßgabe der Satzung in eigener Verantwortung und führt die laufenden Geschäfte der Stiftung. Der Vorstand hat die Stellung eines gesetzlichen Vertreters und vertritt die Stiftung gerichtlich und außergerichtlich. Der Vorstand ist in seiner Vertretungsmacht durch den Zweck der Stiftung beschränkt. Die Vertretung der Stiftung erfolgt durch zwei Vorstandsmitglieder, von denen eines der Vorsitzende oder der stellvertretende Vorsitzende sein muss. In dieser Weise kann für bestimmte Geschäfte Einzelbevollmächtigung erteilt werden. Im Innenverhältnis ist der stellvertretende Vorsitzende gehalten, nurbei Verhinderung des Vorsitzenden tätig zu werden.”

    Non-binding translation [3]: "§ 8 Tasks of the Board of Directors (1) The Board of Directors decides on all fundamental matters on its own authority in accordance with the Articles and conducts the ongoing business of the foundation. The Board of Directors has the status of a legal representative and represents the foundation in and out of court. The Board of Directors is limited in its power of representation by the purpose of the Foundation. The foundation shall be represented by two members of the Board of Directors, one of whom must be the chairman or vice-chairman. Individual empowerment may be granted for certain transactions in this way. The vice chairman will take action on internal matters only if the chairman is unavailable."

    In accordance with § 14 statutes the Board of Directors should make this change to the statutes as it does not affect the foundation’s goals and does not alter the original design of the foundation or facilitates the fulfilment of the foundation’s goals. The change of the statutes only becomes effective upon approval by the Foundation Supervisory Authority.

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00817.html Result of vote: 5 approvals, 2 abstain, 0 disapprovals.
    20220711-01 2022-07-11
    the following decision, which was taken in private on 2022-07-11, is now made public in accordance with our statutes.

    TDF to offer LibreOffice as a paid product in both Apple's Mac Store, as well as Microsoft's Windows Store. Initial prices to be taken from the last offers the ecosystem licensees had set, with regular reporting and reviews to the board (at least quarterly).

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00809.html Result of vote: 4 approvals, 0 abstain, 1 disapproval.
    20220415-01 2022-04-15
    Ratify board communication best practices document https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00468.html Result of vote: 5 approvals, 1 abstain, 0 disapprovals.
    20220604-01 2022-06-04
    TDF to publish LibreOffice in the app stores, especially Apple and Microsoft. TDF will work to prepare LibreOffice for the app stores as soon as possible with the aim of having it published at the latest by the 1st of July, the day after the trademark licences have come to an end.

    TDF will engage with the ecosystem for them to offer help with this.

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00610.html Result of vote: 3 approvals, 2 abstain, 0 disapprovals.
    20220502-01 2022-05-02
    The ESC has agreed to update its current composition:

    this way: Lionel Elie Mamane (Individual) → Vasily Melenchuk (CIB) Andras Timar (Collabora) → Luboš Luňák (Collabora) Michael Meeks (Collabora) → Tomaž Vajngerl (Collabora) Olivier Hallot (TDF) → Ilmari Lauhakangas (TDF) Sophie Gautier (TDF) → Hossein Nourikhah (TDF) Katarína Behrens (Individual) → Andreas Heinisch (Individual)

    the board unanimously approves the motion
    20220531-01 2022-05-31
    the following decision, which was taken in private on 2022-05-31, is now made public in accordance with our statutes.

    Florian Effenberger wrote on 27.05.22 at 10:15: I hereby ask for a VOTE on an additional budget of 30.000 € for legal consultations.

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00575.html Result of vote: 4 approvals, 0 abstain, 0 disapprovals.
    20220429-01 2022-04-29
    the following decision, which was taken in private on 2022-04-29, is now made public in accordance with our statutes.

    Florian Effenberger wrote on 25.04.22 at 17:57:

    TDF published the "Tender to clean up and further improve ODF conformance":

    https://blog.documentfoundation.org/blog/2022/02/28/tender-to-cleanup-and-further-improve-odf-conformance-202202-01/

    We received two bids, in order of arrival:

    [..]

    Looking at the budget, we planned in a total of 48.000,00 € (incl. VAT).

    [..]

    The proposal is to accept allotropia's offer, and authorize Florian to sign the contract on behalf of TDF.

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00446.html Result of vote: 4 approvals, 0 abstain, 0 disapprovals.
    20220411-01 2022-04-11
    in the private part of Monday's board call, the Board of Directors discussed the concerns raised with regards to the budgetting process.

    The Board decided to run another approval vote on the preliminary budget for 2022, as all board members and deputies who might bid on the approved tenders and projects decided to abstain by explicit declaration.

    On behalf of the Board, I therefore call for the following VOTE:

    Approval of the preliminary budget for 2022 as summarized in https://listarchives.tdf.io/i/dlUqWosS6dnXs8bWoXl2vC6a and discussed in the private board meeting on 2022-03-28

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00477.html Result of vote: 4 approvals, 0 abstain, 0 disapprovals.
    20220427-01 2022-04-27
    the following decision, which was taken in private on 2022-04-27, is now made public in accordance with our statutes.

    The VOTE proposal is: 1. approval of the annual activity report for 2021 2. approval of the reserve building and 2022 budget 3. approval of the 2021 closing ledger 4. authorize Florian Effenberger to do any necessary corrections, if needed 5. authorize Florian Effenberger to sign the letter of completeness ("Vollständigkeitserklärung") towards the tax advisor, and authorize Florian to sign and send in the documents for the foundation authorities and the tax office, both on behalf of the board

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00469.html Result of vote: 7 approvals, 0 abstain, 0 disapprovals
    20220328-01 2022-03-28
    the decision to approve attic proposal is now published https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00381.html Result of vote: 4 approvals, 0 abstain, 0 disapprovals.
    20220314-01 2022-03-14
    as discussed in https://listarchives.tdf.io/i/nUXiQDLatIR_Od6g63A08xU3 and in the last board call, the following VOTE is proposed on the recently published draft update to the CoI policy [1], to modify our Rules of Procedure [2] - such that we reference version 1.3.2 of the CoI policy:

    Preamble

    In addition to § 7, (5) of the statutes, the Board of Directors hereby agrees on the following rules of procedure. Notwithstanding any regulations in the statutes, this document defines board processes, decision making, as well as sharing and delegation of board tasks.

    Binding part of these Rules of Procedure is the Board’s Conflict of Interest Policy: https://wiki.documentfoundation.org/images/6/6e/BoD_Conflict_of_Interest_Policy_ver1_3_2.pdf

    Should elements of the Rules of Procedure be in collision with the Conflict of Interest Policy, the rules of the Conflict of Interest Policy always shall prevail.

    According to § 1, 2. of said Rules of Procedure, this vote runs for one week, until March 11, 2022. After approval, the amended Rules of Procedure will be published and enter into immediate effect. [1] https://wiki.documentfoundation.org/images/6/6e/BoD_Conflict_of_Interest_Policy_ver1_3_2.pdf [2] https://wiki.documentfoundation.org/TDF/BoD_rules

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00336.html Result of vote: 6 approvals, 0 abstain, 0 disapprovals. One deputy supports the motion.
    20220307-01 2022-03-07
    the following decision, which was taken in private on 2022-03-07, is now made public in accordance with our statutes.

    Proposed areas of oversight: + Employees & hiring - Thorsten, Paolo, Kendy, Emiliano + infrastructure & community - Emiliano, Caolan + QA & community - Gabor, Gabriel + documentation & community - Kendy, Gabor, Ayhan + native language projects, translation, localisation & community - Laszlo, Gabor, Ayhan + certifications and other business development activities - Cor, Laszlo + licenses and development & releases including schedules & community - Caolan, Gabriel + affiliations, e.g. advisory board, peer foundations, politics - Paolo, Kendy + marketing, events, communication & design, brands & community - Emiliano, Cor, Laszlo + assets, finance, taxes - Thorsten, Paolo + contracts, legal compliance, GDPR, trademarks - Thorsten, Paolo, Kendy

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00332.html unanimous approval, to be added to the Rules of Procedure, one week after publication
    20220307-02 2022-03-07 the following decision, which was taken in private today, is now made public in accordance with our statutes: > TDF published the text layout tender at https://blog.documentfoundation.org/blog/2021/12/08/tender-to-optimize-text-layout-performance-for-print-and-pdf-export-202112-01/

    We received two bids, in order of arrival:

    [..]

    Looking at the budget, we planned in a total of 30.000,00 € (incl. VAT).

    [..]

    The proposal from the tender group is to accept Collabora's offer.

    I therefore call for the following VOTE:

    1. accept Collabora's offer as attached

    2. authorization of Florian Effenberger to sign the contract on behalf of TDF

    https://community.documentfoundation.org/t/decision-award-text-layout-tender-to-collabora/9075 Result of vote: 4 approvals, 0 abstain, 0 disapprovals. One deputy supports the motion.
    20220131-01 2022-01-31
    We received two bids for the C++ accessibility test tender, in order of arrival:

    [...redacted...]
    Looking at the budget, we planned in a total of 24.000,00 € (incl. VAT). [...redacted...]
    The proposal is to accept Hypra's offer, and authorize Florian to sign the contract on behalf of TDF.

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00305.html Result of vote:

    4 approvals,
    0 abstain,
    0 disapproval

    Decision:
    The proposal has been accepted.

    20220120-01 2022-01-20
    We received two bids for the SmartArt tender, in order of arrival:

    [...redacted...]
    Looking at the budget, we planned in a total of 96.000,00 € (incl. VAT). [...redacted...]
    The proposal is to accept allotropia's offer.

    https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00132.html Result of vote:

    3 approvals,
    1 abstain,
    0 disapproval

    Decision:
    The proposal has been accepted.

    20211202-01
    2021-12-02
    calling for a VOTE on the just-published draft update to the CoI policy [1], to modify our Rules of Procedure [2] - such that we reference version 1.3.1 of the CoI policy:

    ---

    Preamble

    In addition to § 7, (5) of the statutes, the Board of Directors hereby agrees on the following rules of procedure. Notwithstanding any regulations in the statutes, this document defines board processes, decision making, as well as sharing and delegation of board tasks.

    Binding part of these Rules of Procedure is the Board’s Conflict of Interest Policy: https://wiki.documentfoundation.org/images/2/21/Mike_BoD_Conflict_of_Interest_Policy_ver1_3_1.pdf

    Should elements of the Rules of Procedure be in collision with the Conflict of Interest Policy, the rules of the Conflict of Interest Policy always shall prevail.

    [1] https://wiki.documentfoundation.org/images/2/21/Mike_BoD_Conflict_of_Interest_Policy_ver1_3_1.pdf
    [2] https://wiki.documentfoundation.org/TDF/BoD_rules

    https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00318.html Result of vote:

    5 approvals,
    0 abstain,
    0 disapproval

    Decision:
    The proposal has been accepted.

    20211123-01
    2021-11-23
    I hereby call for the following combined VOTE (i.e. a single agreement counts towards the approval of both points; the two points cannot be voted individually, nor it is possible to agree on one point and disagree on the other one):
    • approve the proposed amendment to the Rules of Procedure [1], that includes the Conflict of Interest Policy [2], both as published in my email from 4th October 2021 on board-discuss@documentfoundation.org, to become effective immediately after publication;

    and

    • publish the amended Rules of Procedure to the members and the general public on 1st November, 2021

    [1]: https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00219.html
    [2]: https://wiki.documentfoundation.org/File:BoD_Conflict_of_Interest_Policy_ver1_1.pdf

    https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00262.html Result of vote:

    4 approvals,
    0 abstain,
    1 disapproval

    Decision:
    The proposal has been accepted.

    20210722-02
    2021-07-22
    we have received two offers for the master document fixes tender [1], in order of arrival:

    [...redacted...] That still exceeds the budget, but by only 532,50 €. I'll attach both offers. In this combined vote, I ask for approval to: 1. award the tender to allotropia, for items #1-#3 (i.e. excluding Bugfix for Bug 121166) 2. spend overbudget as outlined above 3. sign the respective contract on behalf of TDF

    https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00194.html Result of vote: 3 approvals, 1 abstain, 0 disapprovals.

    Decision: The proposal has been accepted.

    20210722-01
    2021-07-22
    we have received two offers for the automated ODF filter regression testing tender [1], in order of arrival:

    [...redacted...] I'll attach both offers. In this combined vote, I ask for approval to: 1. award the tender to Collabora 2. sign the respective contract on behalf of TDF

    https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00193.html Result of vote:

    4 approvals,
    0 abstain,
    0 disapprovals Decision: The proposal has been accepted.

    20210721-01
    2021-07-21
    we have received two offers for the WebDAV tender [1], in order of arrival:

    [...redacted...] I'll attach both offers. In this combined vote, I ask for approval to: 1. award the tender to allotropia 2. sign the respective contract on behalf of TDF

    https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00192.html Result of vote: 4 approvals, 0 abstain, 0 disapprovals..

    Decision: The proposal has been accepted.

    20210712-05
    2021-07-12
    5. Update all certification related documents to reflect all the above. https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00183.html Result of vote: 6 approvals, 1 abstain, 0 disapprovals.

    Decision: The proposal has been accepted.

    20210712-04
    2021-07-12
    4. Create a "Senior Migration Professional" and a "Senior Professional Trainer" certifications, only for certified professionals who have been active in the project for a while and contribute as volunteers in some area. https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00183.html Result of vote: 6 approvals, 1 abstain, 0 disapprovals.

    Decision: The proposal has been accepted.

    20210712-03
    2021-07-12
    3. Create the certification training for single applications: "LibreOffice Writer/Calc/Impress/Draw/Base Certified Trainer", which is simple and uncontroversial. https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00183.html Result of vote: 6 approvals, 1 abstain, 0 disapprovals.

    Decision: The proposal has been accepted.

    20210712-02
    2021-07-12
    2. Keep the current "Migration Professional" and "Professional Trainer" as main level certification for people who have a hands-on experience in migrations or training (exactly as in the past). People with LibreOffice Certification could apply for Professional Certification after 12 months from the first certification, based on a migration/training project with extensive documentation (a detailed report of the migration project, or a detailed evaluation of the training project). Only people with full pre-requisites compliance can directly access Professional Certification without going through LibreOffice Certification. https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00183.html Result of vote: 6 approvals, 1 abstain, 0 disapprovals.

    Decision: The proposal has been accepted.

    20210712-01
    2021-07-12
    1. Develop a training for certification (attached), which allows to access the "LibreOffice Certified" entry level (without specification about migrations and training), after the usual certification review. Once the training for certification has been approved, it will be transformed into a series of online training classes provided through Udemy (which seems to be almost a standard for certification training, as it is used by Microsoft, Oracle and Cisco, plus others). https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00183.html Result of vote: 6 approvals, 1 abstain, 0 disapprovals.

    Decision: The proposal has been accepted.

    20210622-03
    2021-06-22
    3. For "LibreOffice Vanilla", grant a Windows app store license to allotropia, for one year, to June 30, 2022, and do not prolongue that particular license for CIB. We effectively shift the license from CIB to allotropia. Conditions and parameters the same as they were for CIB, apart from the changes mentioned in this vote.

    We add a requirement for the licensee, that in case of expiry in the next 3 months, and the will to prolongue, or in case of relevant changes on their end, they must reach out to us in due course.

    https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00172.html Result of vote: 6 approvals, 1 abstain, 0 disapprovals.

    Decision: The proposal has been accepted.

    20210622-02
    2021-06-22
    2. For CIB, prolongue the existing Windows app store as well as the general license, only for "LibreOffice powered by CIB", for one year, to June 30, 2022. Conditions and parameters stay the same, apart from the changes mentioned in this vote.

    If possible, we will merge both licenses (general and app store) into one.

    If possible, we will have one document with all the current CIB licensees, instead of one agreement per licensee.

    If possible, we will add the rationale for the license, e.g. along the lines of "for providing an LTS version of LibreOffice, with the technical service provider allotropia".

    We add a requirement for the licensee, that in case of expiry in the next 3 months, and the will to prolongue, or in case of relevant changes on their end, they must reach out to us in due course.

    https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00172.html Result of vote: 6 approvals, 1 abstain, 0 disapprovals.

    Decision: The proposal has been accepted.

    20210622-01
    2021-06-22
    1. For Collabora, prolongue the existing Mac app store license for one year, to June 30, 2022. Conditions and parameters stay the same, apart from the changes mentioned in this vote.

    We add a requirement for the licensee, that in case of expiry in the next 3 months, and the will to prolongue, or in case of relevant changes on their end, they must reach out to us in due course.

    https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00172.html Result of vote: 5 approvals, 2 abstain, 0 disapprovals.

    Decision: The proposal has been accepted.

    20210210-03
    2021-02-10
    revert decision 1b and (if feasible) point TDF repo on GitHub on

    git/gerrit on TDF infra.

    https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00069.html Result of vote: 5 approvals, 1 abstain, 1 disapproval.

    One deputy is in favor. Decision: The proposal has been accepted.

    20210210-02
    2021-02-10
    OpenGrok needs to point to the TDF git/gerrit https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00069.html Result of vote: 6 approvals, 1 abstain, 0 disapprovals.

    One deputy is in favor. Decision: The proposal has been accepted.

    20210210-01
    2021-02-10
    branches will be rewinded to commit (or the commits before)4ca4fd34169dd386c2fa57bd28650c00b23d6864 (last commit before changes by

    Collabora)

    https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00069.html Result of vote: 6 approvals, 1 abstain, 0 disapprovals.

    One deputy is in favor. Decision: The proposal has been accepted.

    20210208-01
    2021-02-08
    Ask the marketing team to summarize the new LibreOffice Online information website (see vote item #1 in https://listarchives.tdf.io/i/4bCUE2Lh2ffa-M8da8zEfPF7) in the release notes, adding a link to the full page https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00059.html Result of vote: 7 approvals, 0 abstain, 0 disapproval.

    One deputy is in favor. Decision: The proposal has been accepted.

    20210119-04
    2021-01-19
    Adapt the Dashboard for the Online repository and freeze contributions in the state immediately preceding the fork https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00025.html Result of vote: 5 approvals, 0 abstain, 1 disapproval.

    One deputy is in favor, one deputy is not in favor. Decision: The proposal has been accepted.

    20210119-03
    2021-01-19
    Point the OpenGrok repository to the mirrored Collabora Online repository, for the time being, as long as the development is not happening at TDF https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00025.html Result of vote: 2 approvals, 0 abstain, 4 disapprovals.

    One deputy is in favor, one deputy is not in favor. Decision: The proposal has NOT been accepted

    20210119-02
    2021-01-19
    Ask the team to keep an eye on BugZilla, and freeze/make read-only the BugZilla component for LibreOffice Online, should that be necessary (to avoid new bugs being filed, but do not delete existing content) https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00025.html Result of vote: 5 approvals, 0 abstain, 1 disapproval.

    One deputy is in favor, one deputy is not in favor. Decision: The proposal has been accepted.

    20210119-01
    2021-01-19
    Ask the marketing project to make a proposal to revamp the LibreOffice Online website (https://www.libreoffice.org/download/libreoffice-online/) to reflect the status quo https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00025.html Result of vote: 5 approvals, 0 abstain, 1 disapproval.

    One deputy is in favor, one deputy is not in favor. Decision: The proposal has been accepted.

    20201210-02
    2020-12-10
    The proposals, in ALPHABETICAL order, are as follows:

    a. Advance b. Community c. Rolling

    • Vote text and procedures:

    Please VOTE with a clear RANKING for the three TAG ("label") proposals. No double ranks are allowed. Each ranking can be assigned just once. 3 is the HIGHEST ranking (your most favorite tag), 1 is the LOWEST ranking (your least favorite tag). The winner will be the tag ranked best, i.e. with the highest overall number. We use the ranking to come to a quick and effective decision this week.

    https://listarchives.documentfoundation.org/www/board-discuss/2020/msg00692.html Result of vote (in alphabetical order):

    Advance – 3 points: 2 times, 2 points: 3 times, 1 point: 1 time – average: 2,17 (FYI, including deputies' motion: 3 points: 2 times, 2 points: 4 times, 1 point: 2 times – average: 2) Community - 3 points: 4 times, 2 points: 2 times, 1 point: 0 times – average: 2,67 (FYI, including deputies' motion: 3 points: 6 times, 2 points: 2 times, 1 point: 0 times – average: 2,75) Rolling - 3 points: 0 times, 2 points: 1 time, 1 point: 5 times – average: 1,17 (FYI, including deputies' motion: 3 points: 0 times, 2 points: 2 times, 1 point: 6 times – average: 1,25) Decision: The proposal "Community" has been accepted.

    20201210-01
    2020-12-10
    Find the SLIDES for this vote at https://nextcloud.documentfoundation.org/s/Z6Y2YeDKHoRW3s8

    which are a subset of the initially shared PDF, that was made available via Nextcloud. Removed from the aforementioned initially shared PDF are the following slides, that are irrelevant for the vote: slides 2, 10-14, 20-26, 36, 50-53, 62-64, 84 In the here shared PDF with the subset, slides 30, 36, 55 and 60 are updated to reflect the version number change from 7.0 to 7.1 (in red color).

    • Vote text:

    - APPROVAL of the 7.1 MARKETING PLAN, especially the ACTION ITEMS from the aforementioned shared slides slide 27 onwards. - The board ASKS THE TEAM, especially the marketing group with Italo and Mike, to WORK on the aforementioned ACTION ITEMS, as they are set forth in the PDF. - The board ASKS THE TEAM, especially the marketing group with Italo and Mike, to MONITOR results and RECEPTION of this marketing plan and its action items, and COLLECT AND BRING FORWARD PROPOSALS FOR CHANGES, REMOVALS AND ADDITIONS when necessary, especially in time for the NEXT MAJOR RELEASES and/or snapshots, or the LATEST IN SIX MONTHS' TIME

    https://listarchives.documentfoundation.org/www/board-discuss/2020/msg00691.html 5 approvals, 1 disapproval, 0 abstain
    20200818-01
    2020-08-18
    the following decision, which was taken in private on 2020-08-18, is now made public in accordance with our statutes.

    Decision: Removal of BPM-Conseil from the Advisory Board

    Result of vote: unanimous approval
    20200721-01
    2020-07-21
    the following decision, which was taken in private on 2020-07-21, is now made public in accordance with our statutes.
    • revert code https://gerrit.libreoffice.org/c/core/+/97638 (and possible follow-on changes affecting branding) to pre-RC status
    • continue working with the community to refine marketing plan
    • keep timeline for 7.0 launch unmodified (go-public around August 6th)
    https://listarchives.documentfoundation.org/www/board-discuss/msg04799.html A total of 6 Board of Directors members have participated in the vote. The vote is quorate.
    20200720-01
    2020-07-20
    the following decision, which was taken in private on 2020-07-20, is now made public in accordance with our statutes.

    As proposed by Thorsten and Michael during Friday's board call, the board is asked to VOTE on the following:
    The implementation of the marketing plan draft will be deferred. It will therefore not set in place for LibreOffice 7.0.
    A detailed new timeline for the decision making process will be communicated soon.
    Rationale:
    1. We received a lot of truly appreciated, helpful and considerate feedback from the community. Factoring the discussion into a decision needs more time.
    2. Different perspectives and preferences were given in the public discussion. There seems no clearly preferred approach yet.
    3. At the same time, several members of our Advisory Board asked us to reconsider the marketing plan draft and take more time for a decision.

    https://listarchives.documentfoundation.org/www/board-discuss/msg04798.html A total of 5 Board of Directors members have participated in the vote.The vote is quorate.
    20200626-03
    2020-06-26
    Until the discussion wrt. the business entity is sorted out, TDF is also open to granting others the same license with the same parameters (i.e. free of charge, non-exclusive) and the same ending date.

    TDF will re-investigate the situation in three months.

    https://listarchives.documentfoundation.org/www/board-discuss/2020/msg00187.html Result of vote: unanimous approval

    Decision: The request has been accepted.

    20200626-02
    2020-06-26
    2. wrt. the app store licenses for CIB ("LibreOffice Vanilla", "LibreOffice powered by CIB") and Collabora ("LibreOffice Vanilla"), renew the licenses as they are by three months, i.e. expiration date end-September. https://listarchives.documentfoundation.org/www/board-discuss/2020/msg00187.html Result of vote: unanimous approval

    Decision: The request has been accepted.

    20200626-01
    2020-06-26
    1. renew the non-app store CIB license for "LibreOffice powered by CIB" and "LibreOffice Online powered by CIB" by one year. https://listarchives.documentfoundation.org/www/board-discuss/2020/msg00187.html Result of vote: unanimous approval

    Decision: The request has been accepted.

    20200515-01
    2020-05-15
    the following decision, which was taken in private (by the previous board), is now made public in accordance with our statutes:
    • Vote:

    + TM policy: change clause one of non-permitted use: + 1. append "for example by including the Marks in the name of an application in an app store, such as LibreOffice packaged by Jane Bob" + Prepend "Except as outlined below" to Permitted Use. + Create new licenses for C'bra and CIB to bridge TDC gap + for LibreOffice Vanilla in app-stores.

    https://listarchives.documentfoundation.org/www/board-discuss/msg04476.html unanimous approval
    20200302-01
    2020-03-02
    the following decision, which was taken in private on 2020-03-02, is now made public in accordance with our statutes.

    as discussed in today's board call, the following VOTE is proposed to update the areas of oversight as per § 3 of the rules of procedure (https://wiki.documentfoundation.org/TDF/BoD_rules).

    • employees: Michael Meeks, Thorsten Behrens, Lothar Becker
    • infrastructure: Franklin Weng, Emiliano Vavassori
    • QA: Cor Nouws, Nicolas Christener
    • documentation: Daniel Rodriguez, Emiliano Vavassori
    • native language projects, translation, marketing, non-English QA activities etc: Franklin Weng, Daniel Rodriguez
    • certifications and other business development activities: Franklin Weng, Lothar Becker
    • development & releases including schedules: Michael Meeks, Nicolas Christener
    • license: Michael Meeks, Thorsten Behrens
    • events: Cor Nouws, Paolo Vecchi, Emiliano Vavassori
    • affiliations, e.g. advisory board, peer foundations, politics: Nicolas Christener, Lothar Becker, Paolo Vecchi
    • marketing, communication & design: Cor Nouws, Franklin Weng, Daniel Rodriguez
    • assets, finance: Thorsten Behrens, Cor Nouws, Lothar Becker
    • contracts, hiring, taxes, legal compliance, GDPR, trademarks and brands: Lothar Becker, Paolo Vecchi, Michael Meeks
    https://listarchives.documentfoundation.org/www/board-discuss/msg04444.html unanimous approval, the deputies support the motion as well
    20191206-01
    2019-12-06
    the following decision, which was taken in private on 2019-12-06, is now made public in accordance with our statutes.Proposal: Affiliate Marina with TDF at OASIS. Swap seats with one existing seat holder if required. https://listarchives.documentfoundation.org/www/board-discuss/msg04409.html 5 approvals, 1 abstain, 0 disapprovals.
    20191202-01
    2019-12-02
    the following decision, which was taken in private today, is now made public in accordance with our statutes.

    Franklin Weng wrote: Apparently TDF will be affected if .org domain is owned by a private entity, so I propose to authorize Florian to sign the open letter on behalf of TDF.

    https://listarchives.tdf.io/i/JcyY80dSwbURFTyno6CcvQzQ unanimous approval.
    20191122-01 2019-11-22
    the following decision, which was taken in private on 2019-11-26, is now made public in accordance with our statutes.

    VOTE: Host the WollMux forms, letter head and template extension at TDF Offers from LHM:

    • hand over domain names and source code repos at github to TDF (incl. administrative rights); in detail:
      • the wollmux.org domain name
      • administrative access to github repos at https://github.com/WollMux (code under EUPL)
      • original artwork for WollMux logo (minus city of Munich inlay)
    • keep maintaining the code base at least until 2023
    • hand over logo & original artwork (except for the Munich city inlay), plus potential fully sub-licensable usage rights (if accrued)
    • make sure source code is clean, and e.g. any remaining German comments are translated by someone versed in the code base

    Needs & costs for TDF:

    https://listarchives.tdf.io/i/nkATwxdqN_PA-D6Z01joeCFH unanimous approval.
    20191007-01
    2019-10-07
    Proposal: The Board RESOLVES to start creation of The Document Collective (TDC) by taking the following acts:

    - Broadly, to implement the concepts in the Board's Document "The Document Collective" version 0.4 (https://nextcloud.documentfoundation.org/s/6FLTHyR8kYTAjrY) - Appoint a transitional leadership Group comprising Nicolas Christener, Eike Rathke, Michael Meeks, Thorsten Behrens, Uwe Altmann - Direct the Group to sign an agreement with Public Software CIC hosting TDC as an unincorporated association - Allocate a line of credit of €50000 to be requested incrementally as needed by Public Software CIC for TDC when the Group so directs, to be returned once a surplus is available and at the Group's discretion concerning timing and portioning, with the addition of 3% annual interest. - Grant Public Software CIC a trademark license for "LibreOffice" when used in the context of an online application software store - Direct the Group to initiate availability of LibreOffice for Mac OS and Windows through the appropriate app stores for an appropriate fee - Request the Group to take over making available Impress Remote and LibreOffice Viewer if each or either proves appropriate for TDC - Direct the Group to commission a mechanism to spend TDC's income surplus in the manner agreed by the Board's Document - Direct the Group to plan for the transfer of all TDC activities and liabilities to an independent legal entity as soon as practical, with governance implementing the concepts in the Board's Document.

    https://listarchives.tdf.io/i/QH_NKJyQybSwtY4ltHlVLnQf 6 approvals, 1 abstain.
    20190425-02
    2019-04-25
    Proposal: as discussed before, the formal approval of the activity report and the financial report for 2018 will be done via an e-mail vote this time. The annual report consists of the activity report and the financial report. The financial report must accurately report all accounting-relevant items and numbers, list profits and losses, and will be sent to the foundation authorities and the tax office. It will be made public on our website, alongside an English translated version. The financial report has been prepared and verified by our tax advisor based on their accounting. In this e-mail, I ask in one combined vote for 1. approval of the reserve building and 2019 budget as attached to this e-mail 2. approval of the 2018 closing ledger as attached to this e-mail 3. authorize Florian Effenberger to sign the letter of completeness ("Vollständigkeitserklärung") towards the tax advisor, and authorize Florian to sign and send in the documents for the foundation authorities and the tax office, both on behalf of the board https://listarchives.tdf.io/i/Y0KOcCj5mXoZ5yFhItdFlX-r 6 approvals, 0 disapproval.
    20190425-01
    2019-04-25
    Proposal: Florian Effenberger wrote: as discussed before, the formal approval of the activity report and the financial report for 2018 will be done via an e-mail vote this time. The annual report consists of the activity report and the financial report. The activity report needs to outline how the foundation fulfilled its objectives in 2018 and must give a full overview of its activities. The activity report will be sent to the foundation authorities and to the tax office, and will be made public on our website. The legally binding version we have to file is in German. An English version based on the German one will be published as a brochure with additional graphics. In this e-mail, I ask in one combined vote for 1. approval of the annual activity report for 2018 as attached to this e-mail 2. authorize Florian Effenberger to sign the letter of completeness ("Vollständigkeitserklärung") towards the tax advisor, and authorize Florian to sign and send in the documents for the foundation authorities and the tax office, both on behalf of the board https://listarchives.tdf.io/i/mCsQ1BfAXfaH_x-cUxziZCmn unanimous approval, the motion is supported by all three deputies as well
    20190328-01
    2019-03-28
    Proposal: Thorsten Behrens wrote: > I'm asking you to approve the [..] support statement, in favour of NLnet's application to the Next Generation Internet initiative. https://listarchives.tdf.io/i/9DFOUbsYxga02dj5vkleOaS- 7 approvals, 0 disapproval.
    20190213-01
    2019-02-13
    Proposal: marketing and community budgets https://listarchives.tdf.io/i/OqJrJ-7ehn5nmGQJEci5bC02 6 approvals, 0 disapproval.
    20190208-01
    2019-02-08
    Proposal: New domains redirecting to LibreOffice professional support page https://listarchives.tdf.io/i/jVvIp5bS8K8ogeRf6Rtt82C_ 6 approvals, 0 disapproval.
    20190125-01
    2019-01-25
    Proposal: Accept the Google GSoC 2019 Organisation Agreement. https://listarchives.tdf.io/i/-66q1LptrSdjkUo3j1z0GrrD 5 approvals, 0 disapproval.
    20181206-01
    2018-12-06
    Proposal: TDF to formally offer the ASF to take over the ODF Toolkit project: by copying the existing github repo (minus perhaps the simple API); taking the existing markdown documentation & website, and on a best-effort basis either importing that into MediaWiki, or keeping a static HTML copy available; offer to take over ownership of the odftoolkit.org domain https://listarchives.tdf.io/i/kf2VXIKePgUXKdVhj67L68Rw 6 approvals, 0 disapproval.
    20181016-01
    2018-10-16
    Proposal: Approve associate partnering for research project application by CIB https://listarchives.tdf.io/i/12m6HiRcETxkLKTiCScKQ1lD 5 approvals, 2 neutrals, 0 disapproval.
    20181004-01
    2018-10-04
    Proposal spent EUR 4760.- from the marketing budget on key event for (local) administrations in The Netherlands to promote ODF and LibreOffice has been accepted. https://listarchives.tdf.io/i/6XS6sJgDc4jWtj6cD3swAhO1 6 approvals, 1 abstain, 0 disapproval.
    20180727-01
    2018-07-27
    Proposal for topping up the budget by 14.000 € to a total of 54.000 € (to have some reserve) has been accepted https://listarchives.tdf.io/i/YZ6K4-nMth8zE-73ss4orevT 6 approvals, 0 neutral, 0 disapprovals.
    20180605-01
    2018-06-05
    BPM-Conseil to become a member of our Advisory Board https://listarchives.tdf.io/i/SNl1XjqwsPWiLaA_3a6YWMeN 7 approvals, 0 neutral, 0 disapprovals.
    20180413-05
    2018-04-13
    Approve COSM project [ODF TC editor] proposal. Outline: 10k EUR seed funding, and a capped max of additional 20k EUR to match other incoming funds, for this fiscal year. Thorsten authorized to sign the contract on behalf of the Board. https://listarchives.documentfoundation.org/www/board-discuss/msg04109.html 5 approvals, 2 abstain, 0 disapprovals
    20180413-04
    2018-04-13
    Florian to sign the letter of completeness ("Vollständigkeitserklärung") towards the tax advisor. Florian to sign and send in the documents for the foundation authorities and the tax office, both on behalf of the board. https://listarchives.tdf.io/i/NxSqlHh4MMi5nfRj1ZWx58Wd unanimous approval.
    20180413-03
    2018-04-13
    2017 closing ledger approved https://listarchives.tdf.io/i/NxSqlHh4MMi5nfRj1ZWx58Wd unanimous approval.
    20180413-02
    2018-04-13
    reserve building and budget for 2018 approved https://listarchives.tdf.io/i/NxSqlHh4MMi5nfRj1ZWx58Wd unanimous approval.
    20180413-01
    2018-04-13
    annual activity report for 2017 approved https://listarchives.tdf.io/i/NxSqlHh4MMi5nfRj1ZWx58Wd unanimous approval.
    20180319-01
    2018-03-19
    As per § 1, the proposed changes are hereby published to the members. The changes affect the listing of responsibilities in § 3, which is updated as follows:

    § 3. Internal delegation of responsibilities will read as follows:
    employees: Michael, Thorsten
    infrastructure: Franklin, Kendy
    QA: Cor, Marina
    documentation: Marina, Kendy, Osvaldo
    native language projects, translation, marketing, non-English QA activities etc: Franklin, Osvaldo
    certifications and other business development activities: Franklin, Marina
    development: Michael, Eike
    license: Simon, Michael
    releases including schedules: Michael, Björn
    events: Cor, Björn
    affiliations, e.g. advisory board, peer foundations, politics: Björn, Simon
    marketing, communication & design: Cor, Franklin
    assets, finance: Thorsten, Cor
    contracts, hiring, taxes, legal compliance, GDPR, trademarks and brands: Simon, Eike

    https://listarchives.tdf.io/i/Puun3116zpiv6qhjqTpquLKK
    20180306-01
    2018-03-06
    Approve the budget for marketing and community, which in the latest iteration of the spreadsheet have 27.000,00 € for community and 31.500,00 € for marketing. https://listarchives.tdf.io/i/PcO92f2A-UEUixOoWznGkAZL 6 approvals, 0 neutral, 0 disapprovals
    20180226-01
    2018-02-26
    Marina elected as Chair / Bjoern elected as Deputy Chair https://listarchives.tdf.io/i/ghudIiGcEYplfqbmVG9y82AI 6 approvals, 1 neutral, 0 disapprovals /7 approvals, O neutral, O disapprovals
    20180226-02
    2018-02-26
    Hamburg Hackfest tenders:
    contract CIB for work package 1 with Armin as mentor
    contract Collabora for work package 2 with Miklos as mentor
    private meeting 4 approvals, 0 neutral, 0 disapprovals
    20180116-01
    2018-01-16
    out-of-order approval for 13.500 EUR for the Hamburg Hackfest TNG private e-mail vote 5 approvals, 1 neutral, 0 disapprovals
    20180108-01
    2018-01-08
    Eur 2.5k now for Boston certification meeting private meeting 6/6
    20171218-01
    2017-12-18
    tasks and priorities
    • A/B testing & income optimization & segmentation
    • resolve the mentor situation (development / non-development / shared?)
    • insurance extension
    • Federal data protection act (Bundesdatenschutzgesetz) & EU General Data Protection Regulation
    • documentation refresh & rapid drive to completion
    • CiviCRM deployment and adoption
    • Viable Android project
    • Solution for Board & community meetings (e.g. Jitsi) with phone connectivity
    • ConCardis replacement
    • Shared Authentication - then Single Sign On across all services
    • Viable iOS project
    • Viable macOS app store project
    • Hosted Nextcloud + LibreOffice Online for use by all with LDAP access.
    • HR workflow for regular Board engagement with staff
    • (mid- to long-term) capital investment and policy
    • community bylaws and/or update of statutes
    • open further bank accounts
    private meeting unanimous agreement
    20171218-02
    2017-12-18
    next regular meeting is January 8 instead of January 1 private meeting unanimous agreement
    20171204-01
    2017-12-04
    FOSDEM Schedule, with Board meeting on Monday, February 5 https://wiki.documentfoundation.org/TDF/BoD_Meetings/2017#Minutes_2017-12-04 unanimous agreement
    20171120-01
    2017-11-20
    go ahead with CiviCRM https://wiki.documentfoundation.org/TDF/BoD_Meetings/2017#Minutes_2017-11-20 5/5
    20171118-01
    2017-11-18
    Agree to co-sign the following statement, drafted by FSFE & other good friends in Munich: https://muenchen-bleibt-frei.de - conditional to that TDF must not be the only signer https://listarchives.documentfoundation.org/www/board-discuss/msg04088.html 6 approvals, 1 abstain, 0 disapprovals
    20171023-01
    2017-10-23
    new BoD meeting time is Mondays 1400 Berlin time https://wiki.documentfoundation.org/TDF/BoD_Meetings/2017#Minutes_2017-10-23 unanimous agreement
    20171027-01
    2017-10-27
    Advertise for Development Mentor private e-mail vote 6 approvals, 0 neutral, 0 disapprovals
    20171009-01
    2017-10-09
    create a Eur 5k sundries budget, Florian and/or Sophie approve up to Eur 500 without further approval, can re-charge from various budgets as/when private in-person meeting 7/7
    20170929-01
    2017-09-29
    Tender to Implement Accessibility Improvements (#201704-01)

    Tender to improve image handling in LibreOffice (#201705-01)

    Tender to deprecate LibreOffice’s SVG filter in favour of SVGIO (#201705-02)

    Tender to implement HSQLDB binary format import in LibreOffice (#201705-03)

    https://listarchives.documentfoundation.org/www/board-discuss/msg04087.html 4/4
    20170925-01
    2017-09-25
    Provision up to 55.000 € in total for Conference budget https://wiki.documentfoundation.org/TDF/BoD_Meetings/2017#Minutes_2017-09-25 unanimous agreement
    20170925-02
    2017-09-25
    Budget 1.500 € out of either infra or office for Cloph's build laptop private meeting unanimous agreement
    20170906-01
    2017-09-06
    Approve contract with Fri programvaru-syndikatet Gbg (“Friprogramvarusyndikatet”) for infrastructure and system administration services, and authorize Michael Meeks to docusign the contract on behalf of TDF private e-mail vote 7 approvals, 0 neutral, 0 disapprovals
    20170906-02
    2017-09-06
    Accept letter of engagement with US law firm and authorize Florian to sign it on behalf of TDF. private e-mail vote 7 approvals, 0 neutral, 0 disapprovals
    20170717-01
    2017-07-17
    LibOCon 2018 in Albania private meeting 7/7
    20170717-02
    2017-07-17
    NOT renewing MIMO's free Advisory Board membership private meeting 7/7
    20170717-03
    2017-07-17
    accept Kopano in our Advisory Board private meeting 7/7
    20170711-01
    2017-07-11
    Approval of the trademark demarkation agreement ("delimitation and priority agreement") between TDF and Libri, in the version titled "Agreement.docx" as attached to this e-mail private e-mail vote 6 approvals, 0 neutral, 0 disapprovals
    20170703-01
    2017-07-03
    Advisory Board renewals: SPI, FSF, FSFE, KDE, GNOME private meeting 5/5
    20170703-02
    2017-07-03
    conference budget: invite for a total of 44.000 €, getting over-budget; vote on spending ~18k € more than budgetted private meeting 5/5
    20170605-01
    2017-06-05
    contract Development Mentor this week if un-contested private meeting 5/5
    20170503-01
    2017-05-03
    Approve 2nd contract with Jan Iversen for tools & scripting private e-mail vote 7 approvals, 0 neutral, 0 disapprovals
    20170410-01
    2017-04-10
    Approval of the annual activity report for 2016 https://wiki.documentfoundation.org/TDF/BoD_Meetings/2017#Minutes_2017-04-10 5/5
    20170410-02
    2017-04-10
    Approval of the 2016 closing ledger https://wiki.documentfoundation.org/TDF/BoD_Meetings/2017#Minutes_2017-04-10 5/5
    20170410-03
    2017-04-10
    Approval of the reserve building and 2017 budget https://wiki.documentfoundation.org/TDF/BoD_Meetings/2017#Minutes_2017-04-10 5/5
    20170410-04
    2017-04-10
    Thorsten and Eike to sign the letter of completeness ("Vollständigkeitserklärung") towards the tax advisor. Thorsten and Eike to sign the documents for the foundation authorities and the tax office, both on behalf of the board https://wiki.documentfoundation.org/TDF/BoD_Meetings/2017#Minutes_2017-04-10 5/5
    20170403-01
    2017-04-03
    Approve special projects budget:
    • Pootle maintenance, 1yr: 8.280,00 €
    • Budget for Windows OS licenses for VMs: 1.000,00 €
    • Accessibility improvements: 10.000,00 €
    • Image handling re-work: 40.000,00 €
    • Free office lessons: 1.900,00 €
    • CiviCRM: 10.000,00 €
    • 4k screens for QA: 2.000,00 €
    • Deprecate SVG filter in favour of SVGIO: 10.000,00 €
    • HSQLDB binary format import: 30.000,00 €

    For a total of 113.180,00 €.

    private e-mail vote 6 approvals, 0 neutral, 0 disapprovals
    20170327-01
    2017-03-27
    Vote to empower Michael to docusign Jan's contract on behalf of TDF private meeting 5/5
    20170227-01
    2017-02-27
    approve Florian signing of contract with Italo Vignoli (e-mail as of 2017-02-22, 16:03) private meeting unanimous approval modulo abstention of Andreas Mantke
    20170213-01
    2017-02-13
    Jan Iversen moving from contractor to volunteer end-March https://wiki.documentfoundation.org/TDF/BoD_Meetings/2017#Minutes_2017-02-13 unanimous agreement
    20170203-01
    2017-02-03
    everyone approves the budget as per Google Doc private in-person meeting 7/7
    20170203-02
    2017-02-03
    sign contract with Heiko Tietze private in-person meeting 7/7
    20170203-03
    2018-02-03
    approve contract with Italo Vignoli private in-person meeting 7/7
    20170124-01
    2017-01-24
    Approve 5k EUR for buying 7 Mac hardware for urgent bugfixing private e-mail vote 7 approvals, 0 neutral, 0 disapprovals
    20170124-02
    2017-01-24
    Approve 700 EUR for buying a HiDPI / 4k screen for urgent bugfixing private e-mail vote 7 approvals, 0 neutral, 0 disapprovals
    20170109-01
    2017-01-09
    Automated Help/Documentation screenshot creation tender, pending 7.616,00 €, pay private meeting unanimous agreement
    20170109-02
    2017-01-09
    Profile corruption safe-mode tender, pending 3.236,80 €, show all of the problems, ask for only 4 to be fixed private meeting unanimous agreement
    20170109-03
    2017-01-09
    improved format validity checks tender, pending 6.568,80 €, pay private meeting unanimous agreement
    20161219-01
    2016-12-19
    priorities list: adopt it, and don't touch it until new tasks need re-prioritising private board meeting 7 approvals, 0 neutral, 0 disapprovals
    20161219-02
    2016-12-19
    Automated a11y based UI testing: M2 ok to pay next year private board meeting 7 approvals, 0 neutral, 0 disapprovals
    20161219-03
    2016-12-19
    Automated Help/Documentation screenshot creation: check with Olivier, and pay the 30%, and re-visit for final 20% acceptance private board meeting 7 approvals, 0 neutral, 0 disapprovals
    20161205-01
    2016-12-05
    opportunistically un-limit all contracts private board meeting 6 approvals, 0 neutral, 0 disapprovals
    20161121-01
    2016-11-21
    Florian to sign contract with Sophie private board meeting 6 approvals, 0 neutral, 0 disapprovals
    20161121-02
    2016-11-21
    bring CIB's Advisory Board fee in-line -> $5k private board meeting 6 approvals, 0 neutral, 0 disapprovals
    20161011-01
    2016-10-11
    According to the TDF statues the Membership Committee choses a chair person. Cor is offering to take that role. No other proposals are made. Proposal: Cor Nouws to be the chairman of the membership committee. Decision: Cor Nouws is the chairman of the membership committee https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03699.html 5 approvals, 0 neutral, 0 disapprovals. (quorum)
    20161010-01
    2016-10-10
    Michael to sign Sysadmin contract private board meeting 7 approvals, 0 neutral, 0 disapprovals
    20161010-02
    2016-10-10
    file trademark registration private board meeting 7 approvals, 0 neutral, 0 disapprovals
    20160926-01
    2016-09-26
    Sysadmin contract private board meeting 7 approvals, 0 neutral, 0 disapprovals
    20160916-01
    2016-09-16
    Proposal: The board has pre-approved 30.000 € for inviting attendees to LibOCon. Out of the invited contributors, 32 will join, including board and team, so we end up with ~30.000 € costs. The program committee has made a decision now, and there are 19 speakers confirmed so far who should be invited as well, so we would need another 20.000 € for travels. Asking for approval of this. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03687.html 5 approvals, 0 neutral, 0 disapprovals. (quorum)
    20160727-01
    2016-07-27
    Proposal: Canonical to join the TDF Advisory Board. Decision: The proposal has been accepted.
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03664.html 7 approvals, 0 neutral, 0 disapprovals. (quorum)
    20160718-01
    2016-07-18
    publish Download and donate page tender tomorrow https://wiki.documentfoundation.org/TDF/BoD_Meetings/2016#Minutes_2016-07-18 6 approvals, 0 neutral, 0 disapprovals
    20160715-01
    2016-07-15
    vote on the following updated § 3 of the rules of procedure (https://wiki.documentfoundation.org/TDF/BoD_rules):

    § 3. Internal delegation of responsibilities - Internally, the board has decided on the following split of responsibilities:

    • employees: Michael Meeks, Thorsten Behrens
    • infrastructure: Norbert Thiebaud
    • QA: Marina Latini, Osvaldo Gervasi
    • documentation: Jan Holešovský, Marina Latini
    • native language projects, translation, marketing, non-English QA activities etc: Osvaldo Gervasi, Eike Rathke
    • certifications and other business development activities: Marina Latini, Osvaldo Gervasi, Simon Phipps
    • development: Björn Michaelsen, Eike Rathke, Michael Meeks
    • license: Michael Meeks, Simon Phipps
    • releases including schedules: Michael Meeks, Björn Michaelsen
    • events: Björn Michaelsen, Marina Latini
    • affiliations, e.g. advisory board, peer foundations, politics: Andreas Mantke, Björn Michaelsen, Simon Phipps
    • marketing, communication & design: Jan Holešovský, Marina Latini
    • assets, finance: Thorsten Behrens, Norbert Thiebaud
    • contracts, taxes, legal compliance, trademarks and brands: Thorsten Behrens, Simon Phipps
    private e-mail vote 7 approvals, 0 neutral, 0 disapprovals
    20160713-01
    2016-07-13
    Proposal: Accept GNOME and KDE into the TDF advisory board, recognizing their transformative impact on desktop FLOSS computing - they built the foundations LibreOffice relies upon, on free operating systems. On acceptance reciprocation by GNOME, nominate Norbert Thiebaud as TDF's advisory board representative on the GNOME AB.
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03659.html 7 approvals, 0 neutral, 0 disapprovals. (quorum)
    20160706-01
    2016-07-06
    Proposal: A film production company is asking for a formal authorization to use LibreOffice as a pro in one of their production. Decision: The proposal has been accepted.
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03658.html 6 approvals, 0 neutral, 0 disapprovals. (quorum)
    20160704-01
    2016-07-04
    approve Eur 30k for conference https://wiki.documentfoundation.org/TDF/BoD_Meetings/2016#Minutes_2016-07-04 6 approvals, 1 neutral, 0 disapprovals
    20160704-02
    2016-07-04
    Profile safe mode tender proposal, ~16,2k € instead of provisioned 10k € https://wiki.documentfoundation.org/TDF/BoD_Meetings/2016#Minutes_2016-07-04 5 approvals, 0 neutral, 0 disapprovals; Thorsten had left the call before
    20160630-01
    2016-06-30
    update to the Advisory Board

    remove directly:

    • SUSE
    • Intel
    • Lanedo
    • KACST
    • CloudOn

    approach again:

    • AMD
    • ITOMIG
    • MIMO
    private e-mail vote 5 approvals, 0 neutral, 0 disapprovals
    20160624-01
    2016-06-24
    A film production company is asking for a formal authorization to use LibreOffice as a pro in one of their production. private e-mail vote 6 approvals, 0 neutral, 0 disapprovals
    20160624-02
    2016-06-24
    approve safe mode tender proposal private e-mail vote 6 approvals, 0 neutral, 0 disapprovals
    20160620-01
    2016-06-20
    associate with FSFE https://wiki.documentfoundation.org/TDF/BoD_Meetings/2016#Minutes_2016-06-20 6 approvals, 0 neutral, 0 disapprovals
    20160620-02
    2016-06-20
    enable Google Adwords with LibreOffice for CIB too https://wiki.documentfoundation.org/TDF/BoD_Meetings/2016#Minutes_2016-06-20 6 approvals, 0 neutral, 0 disapprovals
    20160606-01
    2016-06-06
    The new membership committee, as well as future membership committees until otherwise decided, will consist of a total of nine (9) members: five (5) seat holders plus four (4) deputies. https://wiki.documentfoundation.org/TDF/BoD_Meetings/2016#Minutes_2016-06-06 7 approvals, 0 neutral, 0 disapprovals
    20160606-02
    2016-06-06
    sign off on Bitergia Dashboard delivery https://wiki.documentfoundation.org/TDF/BoD_Meetings/2016#Minutes_2016-06-06 7 approvals, 0 neutral, 0 disapprovals
    20160606-03
    2016-06-06
    publish infra sysadmin tender private board meeting 7 approvals, 0 neutral, 0 disapprovals
    20160606-04
    2016-06-06
    accept Profile safe mode tender proposal at price specificed private board meeting 6 approvals, 0 neutral, 0 disapprovals; Thorsten had left the call before
    20160523-01
    2016-05-23
    Changes for tdf-members list


    Proposed text for the footer:

    "Postings on this list are considered private communication among TDF members. Please do *not* share outside this circle!"

    Proposed text for the announcement on the list, to also be sent to any new subscriber as the welcome message:
    "Dear members,

    the TDF board & staff is working on improving communication and transparency of how TDF operates, and what decisions are taken.

    One of the items identified is that you, as trustees of the foundation, deserve more timely updates on what's going on. As these things go, that sometimes requires confidentiality, as e.g. press statements need to be refined, people briefed, or competitors not to be alerted ahead of time.

    So effective today, postings on this list are considered private communication among TDF members. To assure mutual confidentiality, and for being able to share increasingly more stuff with you as members, TDF asks you to specifically not forward emails from this list, or otherwise spread information conveyed.

    Please understand that leakage of any kind will heavily disincentivize future sharing of information - let's all try to not be tempted. :)"

    There were several additional items related to that, without which the above makes little sense:

    • the board agrees that all decision-making is public-by-default
    • for private discussion / decisions:
      • define a reason (e.g. personal data, NDA requirements, priviledged communiction, other legal risks)
      • define a sunset period, by which time the decision will be made public. Unless we're legally required, I fail to see any area where that period would be forever
      • define a scope (bod-only (perhaps sometimes excluding CoI-ed members), bod+ED, members-only). No other groups.
    private board meeting 7 approvals, 0 neutral, 0 disapprovals
    20160523-02
    2016-05-23
    contract for Pootle, budget Eur ~25k private board meeting 6 approvals, 0 neutral, 0 disapprovals
    20160523-03
    2016-05-23
    approve Florian to sign UX contract private board meeting 6 approvals, 0 neutral, 0 disapprovals
    20160509-01
    2016-05-09
    vote to sign Markus & Khaled contracts, authorize Florian to sign private board meeting 5 approvals, 2 neutral, 0 disapprovals
    20160425-01
    2016-04-25
    contract for Pootle private board meeting 6 approvals, 0 neutral, 0 disapprovals
    20160425-02
    2016-04-25
    prolonge CIB TM and issue one to Bolzano, Bari & Umbria, with a notice of possibly upcoming change. Form a TM committee to hash out ways forward & handle incoming applications private board meeting 6 approvals, 0 neutral, 0 disapprovals
    20160421-01
    2016-04-21
    the board has decided on a change to the rules of procedure: https://wiki.documentfoundation.org/TDF/BoD_rules As per § 1, the proposed changes are hereby published to the members. Added text:

    "With a view to ensuring that decisions can be made in the most timely way possible while still ensuring every director is empowered, the Board RESOLVES that:

    • Any motion supplied to all directors and/or adequately described on an agenda, in either case issued at least 4 days in advance of a properly constituted and quorate Board meeting, may be passed by a simple majority of those present at that meeting.
    • Any motion introduced or substantially changed after that point may be passed by the same simple majority but must be confirmed on the agenda of the next meeting or according to e-mail voting rules, and any non-reversible actions of the motion delayed until it is confirmed."
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03648.html 5 approvals, 0 neutral, 0 disapprovals. (quorum)
    20160418-01
    2016-04-18
    Proposal: Approval of the annual activity report for 2015 - Vote: 7/7 + 2 deputies - Decision: annual activity report for 2015 approved

    Proposal: Approval of the 2015 closing ledger - Vote: 7/7 + 2 deputies - Decision: 2015 closing ledger approved
    Proposal: Approval of the reserve building and 2016 budget - Vote: 7/7 + 2 deputies - Decision: reserve building and budget for 2016 approved
    Proposal: The board authorizes Thorsten Behrens and Eike Rathke to sign the letter of completeness ("Vollständigkeitserklärung") towards the tax advisor, and to sign the documents for the foundation authorities and the tax office, both on behalf of the board. - Vote: 5/7, Thorsten and Eike abstain + 2 deputies - Decision: The board authorizes Thorsten Behrens and Eike Rathke to sign the letter of completeness ("Vollständigkeitserklärung") towards the tax advisor, and to sign the documents for the foundation authorities and the tax office, both on behalf of the board.

    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03650.html
    20160412-01
    2016-04-12
    Change our travel policy at https://wiki.documentfoundation.org/TDF/Policies/Travel#Personal_Cars to read

    Old: "The use of personal cars is permitted, if this is the most economic transportation. Using a personal car in any case needs a signed travel report, including kilometers travelled. TDF will refund 0.30€ per _distance_ kilometer."
    New: "The use of personal cars is permitted, if this is the most economic transportation. Using a personal car in any case needs a signed travel report, including kilometers travelled. TDF will refund 0.30€ per _driven_ kilometer.
    TDF asks everyone to use the most cost efficient end-to-end means of transport for yourself, team-mates and materials. When cheaper public transportation is available, it should be preferred. Transporting event materials or excessive transfer times might be reasons for exemption. If in any doubt, please get confirmation before travel."
    Change: Pay 0,30 € per _driven_ instead of _distance_ kilometer, effectively doubling the rate. This is in line with the tax regulations, but we ask to use reasonable means of transportation to keep costs low.

    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03645.html 5 approvals, 0 neutral, 0 disapprovals. (quorum)
    20160411-01
    2016-04-11
    Updated rule of procedure:

    Proposal: "With a view to ensuring that decisions can be made in the most timely way possible while still ensuring every director is empowered, the Board RESOLVES that:

    • Any motion supplied to all directors and/or adequately described on an agenda, in either case issued at least 4 days in advance of a properly constituted and quorate Board meeting, may be passed by a simple majority of those present at that meeting.
    • Any motion introduced or substantially changed after that point may be passed by the same simple majority but must be confirmed on the agenda of the next meeting or according to e-mail voting rules, and any non-reversible actions of the motion delayed until it is confirmed."
    private board meeting 7 approvals, 0 neutral, 0 disapprovals
    20160404-01
    2016-04-04
    Temporarily resurrect these two 2015 approver lists (and put that back on the wiki):
    • marketing budget - Eur 20k (any 2x of: Italo, Kendy, Thorsten as approvers)
    • community event budget - Eur 20k (any 2x of: Caolan, Michael, Bjoern as approvers)
    private board meeting 7 approvals, 0 neutral, 0 disapprovals
    20160302-01
    2016-03-02
    Authorize Florian to fill https://docs.google.com/forms/d/1KahcpKSlIxHhY1SpKoTqeItimhfDQVQOmErYyePOltA/viewform?c=0&w=1, representing TDF, thusly having TDF endorsing https://www.eff.org/files/2016/02/22/brussels_declaration.pdf https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03620.html 7 approvals, 0 neutral, 0 disapprovals. (quorum)
    20160223-01
    2016-02-23
    Change to the rules of procedure as per § 1, the proposed changes are hereby published to the members. The changes affect the listing of responsibilities in § 3, which is updated as follows:
    • employees: Michael Meeks, Thorsten Behrens
    • infrastructure: Andreas Mantke, Norbert Thiebaud
    • QA: Marina Latini, Osvaldo Gervasi
    • documentation: Jan Holešovský, Marina Latini
    • native language projects, translation, marketing, non-English QA activities etc: Osvaldo Gervasi, Eike Rathke
    • certifications and other business development activities: Marina Latini, Osvaldo Gervasi, Simon Phipps
    • development: Björn Michaelsen, Eike Rathke, Michael Meeks
    • license: Michael Meeks, Simon Phipps
    • releases including schedules: Michael Meeks, Björn Michaelsen
    • events: Björn Michaelsen, Marina Latini
    • affiliations, e.g. advisory board, peer foundations, politics: Andreas Mantke, Björn Michaelsen, Simon Phipps
    • marketing, communication & design: Jan Holešovský, Marina Latini
    • assets, finance: Thorsten Behrens, Norbert Thiebaud
    • contracts, taxes, legal compliance, trademarks and brands: Thorsten Behrens, Simon Phipps
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03599.html
    20160218-03
    2016-02-18
    Contract the designer of the LibreOffice website to provide a theme, contract a Plone core developer for content migration and support; both without tendering, given it fits in the existing 25k € budget private board meeting 5 approvals, 2 neutral, 0 disapprovals
    20160218-04
    2016-02-18
    Time for future board meetings is every other Monday 1700 Berlin time, starting February 29th private board meeting 7 approvals, 0 neutral, 0 disapprovals
    20160218-05
    2016-02-18
    accept Bitergia's Dashboard proposal within the existing budget of up to 15k € private board meeting 7 approvals, 0 neutral, 0 disapprovals
    20160218-02
    2016-02-18
    Proposal to elect Michael Meeks as Deputy Chairman https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03597.html 7 approvals, 0 neutral, 0 disapprovals. (quorum)
    20160218-01
    2016-02-18
    Proposal to elect Marina Latini as Chairwoman https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03597.html 7 approvals, 0 neutral, 0 disapprovals. (quorum)
    20160120-01
    2016-01-20
    Proposal: Switch to revocable but non-time limited TM licenses https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03616.html 6 approvals, 0 neutral, 0 disapprovals. (quorum)
    20151125-01
    2015-11-25
    Request: contract Jan Iversen as Development Mentoring Lead https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03518.html 7 approvals, 0 neutral, 0 disapprovals. (quorum)
    20151119-02
    2015-11-19
    A grant proposal to have Kohei Yoshida at the LibreOffice Japanese NLP's annual conference, expected costs are 2.250 EUR. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03506.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20151119-01
    2015-11-19
    Rededicate 3000 Euro from the illustration budget to the marketing project for travel cost and other expenses. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03504.html 4 approvals, 0 neutral, 0 disapprovals (quorum)
    20151111-01
    2015-11-11
    the Board has taken a decision on the warrant for new bank accounts that we now make public in accordance with our statutes. The Board of Directors at the time of voting consists of 7 seat holders without deputies. In order to be quorate, the vote needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 4 votes.

    Proposal: For the newly created bank accounts, warrants will be issued for

    • Thorsten Behrens
    • Björn Michaelsen
    • Andreas Mantke
    • Eike Rathke
    • Florian Effenberger

    with everyone allowed to act on their own, without a second warrant holder needed..

    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03501.html Thorsten, Björn, Andreas: 5 approvals, 1 neutral, 0 disapprovals;

    Eike, Florian: 6 approvals, 0 neutral, 0 disapprovals

    20151014-01
    2015-10-14
    proposal: approve the following items from the spreadsheet:
    • All about LibreOffice portal/dashboard
    • Marketing role top-up time
    • Documentation coordinator, half-time
    • Automated a11y based UI testing
    • Reference documents comparison
    • SSDs for prominent QA developers
    • Cross-platform font/shaping stubs for layout tests
    • Profile corruption safe-mode ...
    • FLOSS consultancy
    • Automated Help/Documentation screenshot creation
    • Improved Format Validity Checks
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03494.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20151005-01
    2015-10-O5
    proposal: Authorize Simon Phipps to explore Thunderbird options with Mozilla https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03604.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20150925-01
    2015-09-25
    Have Karl Morten Ramberg as marketing intern for three months. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03479.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20150924-01
    2015-09-24
    Renew Sophie's contracts with all other parameters staying the same, by one year, with contracts now expiring October 31, 2016 https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03478.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20150825-01
    2015-08-25
    Grant Proposal: Creating a LibreOffice community and developer dashboard ("All about LibreOffice") https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03472.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20150810-01
    2015-08-10
    Approval of the budget process https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03461.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20150724-01
    2015-07-24
    Do-FOSS, the initiative for the use of Free and Open Source Software (FOSS) by the City of Dortmund, would like to have TDF as a cooperation partner https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03448.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20150624-01
    2015-06-24
    in its meeting on June 24, the board has agreed on the following new board call times: The board calls will be held 90 minutes earlier every other meeting.

    This means:

    • We had a call at 17:00 Berlin time (right now 15:00 UTC) on June 24, calendar week 26.
    • No call in calendar week 27, this week.
    • A call at 15:30 Berlin time (right now 13:30 UTC) on July 8, calendar week 28.
    • No call the week thereafter, calendar week 29.
    • A call at 17:00 Berlin time (right now 15:00 UTC) on July 22, calendar week 30.
    • And then the cycle starts again.
    https://listarchives.tdf.io/i/8ldCG19Ae-iI33I_JknlvmfL 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20150415-01
    2015-04-15
    The activity report and the financial report for 2014 are approved. The board authorizes Thorsten Behrens and Björn Michaelsen to sign the letter of completeness ("Vollständigkeitserklärung") towards the tax advisor, and to sign the documents for the foundation authorities and the tax office, both on behalf of the board. 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20150401-01
    2015-04-01
    Rules of procedures have been updated, Joel will take the following responsibilities: native language projects, translation, marketing, non-English QA activities etc, shared with Fridrich; marketing, communication & design, shared with Eliane; documentation https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03407.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20150317-01
    2015-03-17
    The following items have been approved: Marketing write-up 3,000.00 € owner: Cor, Legal fees and paperwork 20,000.00 €, owners: Florian & Norbert, English course for Sophie 5,000.00 €, Intern: Infra build-up - CI - Build VM horsepower etc 35,000.00 €, owners: Norbert & Bjoern, PR budget, incl. illustration and drafting 50,000.00 €, owners: Michael & Thorsten, Moztrap improvement, owner: Joel https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03398.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20150309-01
    2015-03-09
    Contract Italo Vignoli on a freelancing basis, time-limited for one year, with 72 hours a month, for marketing and public relations. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03387.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20141210-01
    2014-12-10
    3.000 € will be dedicated for Gold DFD sponsoring https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03367.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20141205-01
    2014-12-05
    The following budget items have been approved: Annual report marketing brochure in English: 20.000 EUR; Budget for (potentially virtual / hetrogneous) load/save/validate regression testing capability: 15.000 EUR; Administrative budget: 7.500 EUR; Android version first phase: as previously approved; Executive training for Florian: 5.000 EUR; CeBit 2015: 10.000 EUR; VNC server for daily builds: 2.000 EUR; Usability metrics collection: client functionality + server tweaks + opt-in: 15.000 EUR; Reenable crash reporter for Windows/Mac + analytics on data: 20.000 EUR; Build competitive feature matrix of LibreOffice: 2.500 EUR. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03363.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20141020-01
    2014-10-20
    Accept the proposal to host the LibreOffice Conference 2015 in Aarhus, Denmark. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03344.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20141003-01
    2014-10-03
    The board authorizes TDF to join the Open Source Business Alliance. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03340.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-01
    2014-09-02
    Our new tax advisor will be given a warrant, granting them full authority to represent TDF in all tax matters, towards the tax authorities. At the same time, the existing warrant for our existing tax advisor is rendered invalid. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-02
    2014-09-02
    200 BRL (50 €) in legal fees for handling the Brazilian domain name issue will be added to the budget. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-03
    2014-09-02
    After she signed her new freelancer contract, Sophie will be given a bank warrant for TDF's bank accounts, as well as a TDF credit card, to take care of ongoing payments. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-04
    2014-09-02
    The budget for the AskBot improvements will be topped up by 2.000 €, to foster further improvements. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-05
    2014-09-02
    The certification program will be continued with a budget of 30.000 € for six months, including enough reserves for handling individual reviews. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-06
    2014-09-02
    Christian Lohmaier's contract will be updated to 40 hours per week, with more vacation days, starting October 1st, 2014. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-07
    2014-09-02
    Christian Lohmaier's working contract will be prolonged. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-08
    2014-09-02
    Florian Effenberger's working contract will be prolonged. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-09
    2014-09-02
    Alexander Werner's freelancing contract will be prolonged. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-10
    2014-09-02
    Paid TDF is allowed to invest parts of their paid time with community involvement and representation at events. Concrete amount is to be determine by the executive director. The executive director to have contractors and employees take community involvement and representation as an integral task of their job. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-11
    2014-09-02
    The new membership committee, as well as future membership committees until otherwise decided, will consist of a total of seven (7) members: five (5) seat holders plus two (2) deputies. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-12
    2014-09-02
    Fridrich Strba is authorized to send in TDF's approval to the study project conducted by Professor Schoonmaker as discussed before, with having a modified text instead of the original proposal. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140902-13
    2014-09-02
    The rules of procedure will be adapted based on Norbert's proposal. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03359.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140825-01
    2014-08-25
    The board authorizes the Executive Director to invest appropriately excess cash reserve into the daily available account with 0,1% p.a. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03315.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140721-01
    2014-07-21
    Accept the contract for having Robinson Tryon as freelance QA engineer https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03299.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140718-01
    2014-07-18
    Change § 3 of the rules of procedure https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03289.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140718-01
    2014-07-18
    Fund a LibreOffice US Hackfest in Boston in July, with a total budget of 7.500 € https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03290.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140416-01
    2014-04-16
    The activity report and the financial report for 2013 are approved. The board authorizes Thorsten Behrens and Björn Michaelsen to sign the letter of completeness ("Vollständigkeitserklärung") towards the tax advisor, and to sign the documents for the foundation authorities and the tax office, both on behalf of the board. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03260.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140414-01
    2014-04-14
    Approve the changes in travel policies: adding the wish for travel reports and change to the per-diem rate to reflect binding changes in German tax law.
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03257.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140402-01
    2014-04-02
    The additional AskBot budget of 4.000 € has been approved. The new total amount for the AskBot budget is 6.540 €, including all taxes.
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03247.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20140319-03
    2014-03-19
    Approve the use of the LibreOffice icon in the DLP logo, acknowledge the branding in toto as posted by Fridrich, and add usage restrictions to the branding policy page.
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03240.html 6 approvals, 1 neutral, 0 disapprovals (quorum)
    20140319-02
    2014-03-19
    Shift board call to 1500 UTC, starting April 2nd
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03233.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140319-01
    2014-03-19
    Entitle Charles H.Schulz to continue the volunteer inbound marketing activities he has managed during the last 2 years - back then as a member of the Board of Directors - and to act as a spokesperson with the media and at conferences, until further notice.
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03233.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140305-03
    2014-03-05
    Host a formal project named Document Liberation Project as official part of TDF. Requirements are domain names, web and mail infrastructure.
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03239.html 6 approvals, 1 neutral, 0 disapprovals (quorum)
    20140305-02
    2014-03-05
    Contract Alexander Werner on a freelancing basis, time-limited until end of February 2015, with 20 hours per week, to maintain TDF's infrastructure
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03232.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140305-01
    2014-03-05
    Amend the rules of procedure
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03232.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140224-01
    2014-02-24
    Approval for amended Rules of Procedure:
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03227.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140219-08
    2014-02-19
    Have an initial certification group with the following nine members: Cor Nouws, Italo Vignoli, Jacqueline Rahemipour, Lothar Becker, Olivier Hallot, Sophie Gautier, Eliane Domingos de Sousa, Leif Lyngby Lodahl, Stefano Paggetti. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03231.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140219-07
    2014-02-19
    Approval of the 2014 budget: Current recurring costs - € 100,444.10; Additional recurring costs - € 121,650.00; Individual items - 99.140 € https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03231.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140219-06
    2014-02-19
    Grant Collabora a standard trademark license for 'LibreOffice from Collabora', non-exclusive, non-transferable, time-limited until the end of 2014, to be used on naming, advert and services. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03231.html 6 approvals, 1 neutral, 0 disapprovals (quorum)
    20140219-05
    2014-02-19
    Thorsten and Björn should sign the contract and warrant on behalf of TDF https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03231.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140219-04
    2014-02-19
    Hire Florian Effenberger as Executive Director ("Geschäftsführer"), beginning on March 1st https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03231.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140219-03
    2014-02-19
    The Board of Directors of The Document Foundation entitles Italo Vignoli to continue the volunteer PR/media relations activity he has managed during the last 2 years - back then as a member of the Board of Directors - and to act as a spokesperson with the media and at conferences, until further notice. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03229.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20140219-02
    2014-02-19
    elect Eliane Domingos de Sousa as Deputy Chairman https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03229.html 6 approvals, 1 neutral, 0 disapprovals (quorum)
    20140219-01
    2014-02-19
    elect Thorsten Behrens as Chairman https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03229.html 6 approvals, 1 neutral, 0 disapprovals (quorum)
    20140122-01
    2014-01-22
    Approval of budget items:

    Operations/Legal - Legal fees - € 15,000.00
    Conference - Conference budget - € 8,000.00
    Operations - Higher fees for the head association of foundations - € 850.00
    Operations - Administrative assistant - € 12,000.00
    Infrastructure - Part-time infrastructure administrator - € 25,000.00
    Operations - Top-up time for executive director role - € 20,000.00
    Operations - Prolongue release engineer's contract after June - € 44,000.00

    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03210.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20140117-01
    2014-01-17
    Switch Florian's prepaid credit card to a postpaid card (internal discussion) 6 approvals, 1 neutral, 0 disapprovals (quorum)
    20131218-01
    2013-12-18
    After carefully reviewing the received applications, accept Sophie Gautier's freelancing proposal as administrative assistant. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03181.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20131211-01
    2013-12-11
    Approval of budget items:

    Legal fees provisioning € 15,000.00
    CeBIT booth € 7,000.00
    Higher membership fees for head association of foundations due to higher spending € 850.00
    Administrative assistant role € 12,000.00
    Renewing Sophie's contract for one month € 3,400.00
    AskBot contract for maintenance and support € 2,540.00
    TDF brochure, bilingual, for CeBIT and other events, including printing € 2,000.00
    Own bugzilla provisioning € 3,000.00

    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03179.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20131016-03
    2013-10-16
    Accept Charles Schulz' proposal for the website redesign, for a total price of 20.000 €, including all taxes and fees, on a freelance basis. Included in the total sum is the contracting of a designer to handle the graphics part, on a freelance basis as well. The selection and coordination of this designer is Charles Schulz' duty, while TDF will handle the contract, and also support Charles with posting a freelance job opening for this specific task. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03145.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20131016-02
    2013-10-16
    Accept Italo Vignoli's proposal from October 15th, with a total value of 20.000 € EUR, including all taxes and other fees, on a freelance basis. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03145.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20131016-01
    2013-10-16
    grant Cor Nouws a trademark license for the LibreOffice mark, as requested here: https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03096.html. The license will be valid until 2014-12-31. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03145.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20130924-01
    2013-09-24
    Accept Sophie Gautier's proposal to work on l10n and release process documentation, QA support, and communication process bootstrapping for 3 months, until the end of 2013, with a total value of 10.200 € EUR, including all taxes and other fees, on a freelance basis. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03146.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20130917-01
    2013-09-17
    Grant CloudOn an Advisory Board seat https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03093.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20130910-01
    2013-09-10
    Grant Studio Storti an Advisory Board seat https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03094.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20130830-01
    2013-08-30
    Grant Collabora an Advisory Board seat https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03081.html 6 approvals, 1 neutral, 0 disapprovals (quorum)
    20130829-01
    2013-08-29
    4.000 € for having Marcos Souza and José Guilherme Vanz at Freiburg Hackfest https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03078.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20130807-01
    2013-08-07
    Extending Christian Lohmaier's work contract https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03079.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20130807-01
    2013-08-07
    Prolonging Florian Effenberger's work contract https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03079.html 5 approvals, 1 neutral, 0 disapprovals (quorum)
    20130803-01
    2013-08-03
    Relocate TDF's seat to Kurfürstendamm 188, 10707 Berlin https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03068.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20130717-01
    2013-07-17
    Set up an extended budget with a total amount of 100.250 €, lasting until the end of the year 2014, enhancing the already approved budget https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03066.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20130615-01
    2013-06-15
    hiring Christian Lohmaier, for a limited period of one year, part-time with 20 hours per week, specifically for web development, at costs not exceeding 25.000 € per year; authorize Thorsten Behrens and Florian Effenberger to sign the work contract on behalf of TDF https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03058.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20130605-01
    2013-06-05
    MIMO gets a free Advisory Board seat https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03059.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20130528-03
    2013-05-28
    grant Advisory Board seat to AMD internal vote 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20130528-02
    2013-05-28
    grant Advisory Board seat to KACST internal vote 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20130528-01
    2013-05-28
    donating USD 500 from our SPI funds to the SFC fundraiser https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03029.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20130417-01
    2013-04-17
    Approve annual report and annual financial report, authorize Florian and Thorsten to sign letter of representation towards tax advise, and order tax advise to hand in report to tax office. Also authorize Florian and Thorsten to send in annual report to foundation authorities on behalf of the board. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg03020.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20130402-01
    2013-04-02
    The TDF BoD calls will take place every 2nd Wednesday at 1500 UTC, starting on April 3rd, 2013, and are scheduled to run for one hour. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02980.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20130306-01
    2013-03-06
    Approve current TDF 2013 budget proposal https://wiki.documentfoundation.org/index.php?title=File:Tdfbudget2013.pdf&oldid=64622, allocating a total of EUR 108,564.50 (EUR 126,430.00 year-over-year) to be spent on the listed items, with an annual reserve of EUR 15k, and currently-available funds of EUR 123.494,92. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02922.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20130304-01
    2013-03-04
    € 1.000 travel bursaries for Dresden Impress Sprint https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02906.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20130220-02
    2013-02-20
    300 Euro travel budget for Mirek to attend the LGM 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20130220-01
    2013-02-20
    approve two license policies, one for the trademark and the second for the domain name 6 approvals, 1 neutral, 0 disapprovals (quorum)
    20130218-01
    2013-02-18
    budget of 2.500 € in total for Italo's trips to POSSCON, LibrePlanet and FOSSC Oman, thereby revoking decision # 20121220-01 https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02875.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20130214-01
    2013-02-14
    657,60 € for business cards https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02861.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20130131-01
    2013-01-31
    Approve an additional 600 € for FOSDEM collaterals https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02819.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20130129-01
    2013-01-29
    spending additional € 600.00 on employment-associated costs, totalling € 37.907,40 for 2013 https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02814.html 6 approvals, 1 neutral, 0 disapprovals (quorum)
    20130123-03
    2013-01-23
    spending USD 25.00 for a Google Play account to be used by TDF for the Impress Remote feature available in release 4.0 of LibreOffice https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02785.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20130123-02
    2013-01-23
    Joining Silicon Sentier for 179 € per year https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02768.html 2 approvals, 0 neutral, 0 disapprovals; rules of procedure § 5 I
    20130123-01
    2013-01-23
    $350.92 for Jean Weber attending SCALE https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02769.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20130109-02
    2013-01-09
    CeBIT: up to € 8k budget including travel and lodging from SPI, and booth from Berlin. Authorize Florian to sign booth contract. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02767.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20130109-01
    2013-01-09
    FOSDEM: € 5k travel budget via SPI, € 2k from Berlin for collaterals. Collaterals should bear no specific FOSDEM markers, to facilitate reuse https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02767.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121228-01
    2012-12-28
    Sign contract with payroll service provider, expected cost ~16 € / month https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02754.html 5 approvals, 2 neutral, 0 disapprovals (quorum)
    20121221-01
    2012-12-21
    904,81 € for Italo's travel, car rental and hotel to OSS 2012 in Hammamet (Tunisia), Jesien Linuksowa in Kielce (Poland) and LinuxCon Europe in Barcelona https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02718.html 4 approvals, 1 neutral, 0 disapprovals (quorum)
    20121220-01
    2012-12-20
    budget of 2,000 € for Italo Vignoli's trip to POSSCON and LibrePlanet https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02717.html 4 approvals, 1 neutral, 0 disapprovals (quorum)
    20121218-01
    2012-12-18
    approve 523,60 € lawyer fees for drafting a work contract https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02709.html 6 approvals, 1 neutral, 0 disapprovals (quorum)
    20121215-01
    2012-12-15
    Authorize Thorsten Behrens and Florian Effenberger to accept the HypovereinsBank/Unicredit offer of 3 years investment with 2% p.a. on behalf of TDF, should it be economically better than yesterday's vote; alternatively falling back to yesterday's vote; Approve that this offer fits the ethical criteria as outlined in the statutes https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02699.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121212-01
    2012-12-12
    Invest the capital stock of 50.000 Euros in the account at Volksbank, at the variable interest rate of 1% https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02737.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121128-04
    2012-11-28
    budget for infrastructure by December 1st: 900 Euros per month + one time fee (400 Euros) ; then (new)650 Euros per month in the new infrastructure; the two systems and cost structure would run concurrently until the end of the first quarter 2013 https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02675.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121128-03
    2012-11-28
    2000 USD of reimbursal for the participants to the GSoC mentor summit, preferably from SPI https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02675.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121128-02
    2012-11-28
    giving general power of attorney to Berlin-based lawyer Mike Schinagl https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02704.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121128-01
    2012-11-28
    budget of € 263.90 for booth and travel on Berlin Foundation Day https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02672.html 4 approvals, 0 neutral, 0 disapprovals (quorum)
    20121114-06
    2012-11-14
    Include Lanedo in the TDF advisory board https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02656.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121114-05
    2012-11-14
    Beyond the 50% rebate for companies directly funding LibreOffice developers, have another cumulative 50% rebate for companies with less than 50 employees in total (10k USD small company standard rate, 5k USD for small companies funding developers) https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02655.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121114-04
    2012-11-14
    formalize membership on private lists (for details see the minutes) https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02655.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121114-03
    2012-11-14
    add the following new members to the ESC - Joel Madero, Mirek Mazel, and Ahmad Hussein Al-Harthi. Replace Mitch with Eilidh McAdam https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02655.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121114-02
    2012-11-14
    Approve additional 5k EUR for LibreOffice conference travel reimbursals. Authorize Florian and Thorsten to double-check requests and trigger payments. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02655.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121114-01
    2012-11-14
    for the upcoming Munich hackfest, allocate an overall budget of EUR 3k for travel bursaries and snacks during the meeting https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02655.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121029-01
    2012-10-29
    budget of 3500 € for LibOCon 2012 video / streaming service https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02629.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20121016-01
    2012-10-16
    Authorize Thorsten Behrens to hire Florian Effenberger as a part-time employee of TDF for non-board related tasks (e.g. infrastructure work), for up to a year, and at a cost not exceeding EUR 37k per annum. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02646.html 6 approvals, 1 neutral, 0 disapprovals (quorum)
    20121016-02
    2012-10-16
    Approve prior meeting minutes of the current board in-person, as well as prior board decisions (phone meeting and mailing list ones) https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02646.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20121007-01
    2012-10-07
    budget of 350 € for the Munich admin meeting https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02591.html 4 approvals, 0 neutral, 0 disapprovals (quorum)
    20121002-01
    2012-10-02
    budget of 1.000 €, payable from SPI funds, for the Essen QA weekend https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02583.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120927-01
    2012-09-27
    Approve the rules of procedure for the TDF board, as posted to board-discuss:

    http://listarchives.documentfoundation.org/www/board-discuss/msg02783.html

    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02568.html 4 approvals, 0 neutral, 0 disapprovals (quorum)
    20120920-01
    2012-09-20
    Have a budget of 1.600 € for Jean Weber's travel to LibOCon https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02553.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120912-01
    2012-09-12
    Have a budget of 550 € for Andreas Mantke attending German Python Conference https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02534.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120816-01
    2012-08-16
    The new membership committee shall consist of a total of seven (7) members, five (5) seat holders plus two (2) deputies. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02487.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120808-01
    2012-08-08
    Approve an initial Eur 5k budget for conference travel and associated costs, booking of hotel / appartments etc. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02496.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20120808-02
    2012-08-08
    Approve up to 500 EUR in travel costs, for having Andreas Mantke and Mike S. attend the special congress of the German Foundation Association about foundation management in Hildesheim, at Sept. 13th 2012 https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02496.html 5 approvals, 0 neutral, 0 disapprovals (quorum)
    20120711-01
    2012-07-11
    Join Transparency International https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02468.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120704-01
    2012-07-04
    Sign the declaration of internet freedom https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02434.html 5 approvals, 1 neutral, 0 disapprovals (quorum)
    20120702-01
    2012-07-02
    fund up to 420 € for Florian's trip to LinuxTag
    fund up to 340 € for Italo's trip to LinuxTag
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02421.html 5 approvals, 1 neutral, 0 disapprovals (quorum)
    20120627-02
    2012-06-27
    Pre-approved budget of 300 € per quarter for administrative tasks,
    Thorsten and Florian as authorizers
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02435.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120627-01
    2012-06-27
    Pre-approved budget of 2.500 € per quarter for infrastructure,
    Thorsten and Florian as authorizers
    https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02435.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120626-01
    2012-06-26
    200 € funding for project's weekend https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02412.html 4 approvals, 0 neutral, 0 disapprovals (quorum)
    20120625-01
    2012-06-25
    74 € funding for Florian Effenberger's trip to the project's weekend https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02407.html 4 approvals, 0 neutral, 0 disapprovals (quorum)
    20120618-01
    2012-06-18
    500 USD funding for Simon Phipps' trip to OSCON https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02384.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120613-05
    2012-06-13
    Fund up to 2.000 USD for Jean Weber's trip to OSCON https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02425.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120613-04
    2012-06-13
    Spend up to 5.000 € for bugzilla optimization https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02425.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120613-03
    2012-06-13
    Spend up to 500 € for Mike Schinagl attending the German Foundations Association meeting https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02425.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120613-02
    2012-06-13
    Become member of OASIS for 1100 USD per year https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02425.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120613-01
    2012-06-13
    Put the capital stock in a savings account https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02425.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120530-01
    2012-05-30
    1.000 € funding for admin weekend, excluding travel fees https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02325.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120516-02
    2012-05-16
    Approve TDF travel policy as mailed to the board discuss list on May 16th, 2012 https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02388.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120516-01
    2012-05-16
    Authorize Thorsten and Florian to sign the D&O insurance, cap the annual fee at EUR 1,900 per year, excluding taxes https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02388.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120502-02
    2012-05-02
    Approval of Simon's propsal for collateral scheme https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02386.html 6 approvals, 1 neutral, 0 disapprovals (quorum)
    20120502-01
    2012-05-02
    Approve the certification program as outlined in the wiki https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02386.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120418-03
    2012-04-18
    Spend 160 € for the Apple Developer Program https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02423.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120418-02
    2012-04-18
    Join the OSI https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02423.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120418-01
    2012-04-18
    Spend 30 € on digital certificates https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02423.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120404-03
    2012-04-04
    200 USD funding for a table/booth at the US South East Linux fest via SPI budget https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02262.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120404-02
    2012-04-04
    TDF to join the OSI https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02262.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120404-01
    2012-04-04
    Next to taking over the DomainDiscount24 contract, sign a contract with RRPproxy https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02262.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120326-01
    2012-03-26
    The Board of Directors will meet every two weeks on Wednesday via phone, beginning April 4th, at 1500 UTC. The agenda will be available at the appropriate wiki page. All members of the Board of Directors and everyone interested is invited to join the calls. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02223.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120321-03
    2012-03-21
    Try to get sponsoring, otherwise buy additional IP addresses. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02261.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120321-02
    2012-03-21
    Try to get sponsoring, otherwise buy an additional server. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02261.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120321-01
    2012-03-21
    Replacement of two servers (one will then be cheaper and one will then be more expensive compared to now) https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02261.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120314-02
    2012-03-14
    Florian to create StartSSL account for TDF https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02195.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120314-01
    2012-03-14
    Florian to create PayPal account for TDF https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02194.html 6 approvals, 0 neutral, 0 disapprovals (quorum)
    20120313-01
    2012-03-13
    Giving bank warrant to Thorsten Behrens, Andreas Mantke, Björn Michaelsen, Florian Effenberger discussion on the internal mailing list 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120307-06
    2012-03-07
    1000 Euro travel bursary for the Hamburg HackFest participants. It has to be checked if this reimbursement is compatible with the German tax law, payments will only occur if so https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02229.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120307-05
    2012-03-07
    Add Lionel Elie Mamane (independent), Marcus Mohrhardt (independent) and Stephan Bergman (RedHat) to the ESC https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02229.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120307-04
    2012-03-07
    Add Intel Corporation to the Advisory Board https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02229.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120307-03
    2012-03-07
    Become a CAcert Validated Organization, with the relationship managed by Florian and Thorsten and the certificates issued by Florian https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02229.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120307-02
    2012-03-07
    Switching DomainDiscount24 contract from FrODeV to TDF for domain hosting https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02229.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120307-01
    2012-03-07
    Switching Hetzner contract from FrODeV to TDF for server hosting https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02229.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120222-07
    2012-02-22
    TDF will host the infrastructure of the German nonprofit Freies Office Deutschland e.V. free of charge. Domain names have to be paid directly by the nonprofit. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02196.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120222-06
    2012-02-22
    The Engeneering Steering Committee will be created with the following members: Andras Timar (localization), Michael Meeks and Petr Mladek of Novell, Caolan McNamara and David Tardon of RedHat, Björn Michaelsen of Canonical, Michael Natterer of Lanedo, Rene Engelhard of Debian, the independent contributors Norbert Thiebaud and Rainer Bielefeld (QA). https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02196.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120222-05
    2012-02-22
    The Advisory Board will be created with the following members: Google, SUSE, Red Hat, Freies Office Deutschland e.V., Software in the Public Interest and the Free Software Foundation. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02196.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120222-04
    2012-02-22
    The Document Foundation will order a phone and fax line from sipgate, with a price of 20 EUR per month. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02196.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120222-03
    2012-02-22
    The Document Foundation will become a member of the German head association of foundations ("Bundesverband deutscher Stiftungen"). Costs are 150 EUR per year. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02196.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120222-02
    2012-02-22
    Michael Schinagl will serve as TDF's official representative for the trademark office https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02196.html 7 approvals, 0 neutral, 0 disapprovals (quorum)
    20120222-01
    2012-02-22
    The Board of Directors will meet every two weeks on Wednesday via phone, beginning February 22nd, at 1600 UTC. The agenda will be available at the appropriate wiki page. All members of the Board of Directors and everyone interested is invited to join the calls. https://www.mail-archive.com/board-discuss@documentfoundation.org/msg02196.html 6 approvals, 0 neutral, 0 disapprovals (quorum)

    Decisions before Foundation incorporation

    ser. no. Date of decision full text of proposal further information voting result Comments
    12
    2012-01-16

    Approval of buying a server from a dedicated donation.

    Voting Thread at board-discuss list 6 out of 7 board members voting yes (making a quorum).
    11
    2011-12-05

    Election of

    • Florian Effenberger as chairman of the board

    and

    • Thorsten Behrens as his deputy.
    Voting Thread at board-discuss list 6 out of 7 board members voting (making a quorum).

    Each of the nominees got 5 votes (as Florian and Thorsten abstained to vote on their own seat).
    (we also had two positive deputy votes, not counted)

    10
    2011-11-09

    Request the board to vote to approve on: Members: (5)

    • Andre Schnabel
    • Fridrich Strba
    • Norbert Thiebaud
    • Simon Phipps
    • Sophie Gautier

    Deputies: (2)

    • Cor Nouws
    • Drew Jensen

    For approval as our initial Membership Committee.

    Voting Thread at board-discuss list approved with votes of 7 directors (plus one not counted, positive deputy vote)
    9
    2011-10-19

    A local, native-lang NGO, that is in good standing with TDF, and fulfills the following prerequisites

    • has at least three NGO members, that are accepted TDF members at the same time
    • is an non-profit organisation
    • has, in the past year, organised or participated in at least one local or native-lang event, that was promoting or helping LibreOffice

    can ask for having their donation details listed on the native lang download and extension pages, below the generic TDF one. Multiple NGOs per native-lang category can apply, and are listed in order of application.

    Listed NGOs are reviewed after one year.

    Voting Thread at steering-discuss list approved with votes of 6 voting members (plus one not counted, positive deputy vote)

    Note that this applies *only* to translated pages, i.e.

    http://it.libreoffice.org/download/,
    http://de.libreoffice.org/download/

    etc. The generic english pages will not be affected by this proposal.

    8
    2011-08-22
    Screenshots for documentation, website and marketing should preferably be taken on GNU/Linux, but may also be taken on any other operating system.

    The Steering Committee recommends a consistent visual appearance (e.g. theming and branding) for the screenshots taken on the selected operating system. It is up to the LibreOffice community how to achieve that consistency.
    Voting Thread at steering-discuss list approved with votes of 8 voting members
    7
    2011-08-17
    Spend 3.000 € for contracting a lawyer to assist in the legal set-up of the Foundation.
    Voting Thread at steering-discuss list
    approved with votes of 7 voting members (plus two not counted, positive deputy votes)

    6 2011-07-20 Please approve Simon Phipps as election secretary
    • To ease the work of the current MC and help with the BoD elections (help with communication, organization and overseeing the election process), we would like to name Simon Phipps as election secretary for our next BoD elections. MC will still be responsible to prepare and oversee the elections, but Simon will do most of the communication on the topic.
    Voting Thread at steering-discuss list approved with votes of 7 voting members (including one deputy vote) decision is taken for the elections to the first TDF BoD (Summer 2011)
    5 2011-07-20

    Changes in the Membership Committe

    1. approve all current deputies of the MC as full MC members. (so the MC will have 5 members in total - Sophie Gautier, Fridrich Strba, André Schnabel, Thorsten Behrens, Cor Nouws )
    2. approve that the MC should decide on applications in consensus with a needed quorum of 2/3rd (means currently 4 members).
    Voting thread at steering-discuss list approved with votes of 7 voting members (including one deputy vote)


    4 2011-07-09 The BoD will have 7 members. The BoD will have additional 3 deputy members who will replace a leaving BoD member. All 10 members will be elected at the same time for one year. Those with highest number of votes will become BoD members, others will become deputies Meeting minutes approved with consensus of 7 voting members the decision had to be taken as community bylaws were in conflict with the draft of legal statutes (see meeting minutes)
    3 2011-07-09 The Chair Person will not be mentioned in the statutes and will be removed from the Bylaws. Instead we will have a Chair Person of the MC who takes the role of the CH. Meeting minutes approved with consensus of 7 voting members the decision had to be taken as community bylaws were in conflict with the draft of legal statutes (see meeting minutes)
    2 2011-07-09 each formal decision of the SC (and in future BoD) should be recorded at a dedicated wiki-page. Meeting minutes approved with consensus of 7 voting members you are actually reading the suggested page


    1 2011-07-09 approve BOD elections schedule Meeting minutes approved with consensus of 7 voting members

    Other decisions

    ser. no. Date of decision full text of proposal further information voting result Comments
    1
    2010-12-27

    The Document Foundation agrees on joining the OpenDoc Society as an organizational member. According to [1], without costs for not-for-profit organizations

    Official joint press release Approved by unanimous consent.