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Managing Guide Production Tasks with Nextcloud Deck

From The Document Foundation Wiki
This page is a translated version of the page Documentation/DocumentationTeamInfo/TrackingTasksWithNextcloudDeck and the translation is 3% complete.
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El equipo de Documentación inglés de LibreOffice utiliza Deck, el sistema de gestión de tareas de flujo de trabajo visual de Nextcloud, para realizar un seguimiento de la producción de las Guías de LibreOffice y algunos otros procesos de documentación.

En Deck, se crea un tablero para realizar un seguimiento de un proyecto específico, por ejemplo, la producción de la Guía de iniciación de LibreOffice. El tablero está dividido en columnas que representan diferentes etapas del proyecto, por ejemplo, Preproducción, En progreso, Revisión, Edición y Publicado. A cada tarea relacionada con el proyecto se le asigna una tarjeta que contiene detalles sobre la tarea, incluida una lista de verificación de subtareas. A medida que la tarea avanza por cada etapa del proceso de producción, la tarjeta se mueve a la columna correspondiente.

Seguimiento de tareas

  1. Asígnese una tarea usted mismo o haga que otra persona se la asigne (consulte Asignación de una tarea).
  2. Vaya a la pestaña Adjuntos para acceder al archivo de trabajo. Los archivos se almacenan en Nextcloud.
  3. Actualice las tareas en la lista de verificación a medida que las complete.
  4. Cuando la tarea esté lista para pasar a la siguiente etapa, arrástrela y suéltela en la siguiente columna y, si es relevante, asigne una tarea adicional como revisión a otra persona.
  1. Assign a task to yourself or have it assigned by another (see Assigning a task).
  2. Go to the Attachments tab to access the working file. Files are stored on Nextcloud.
  3. Update Tasks in the Checklist as you complete them.
  4. When the task is ready to move to the next stage, drag and drop it onto the next column and, if relevant, add an additional assignee, such as a peer reviewer.

Accediendo a Deck

Se accede a la aplicación Deck a través de la nube de Document Foundation. Para acceder a la nube, asegúrese de tener una cuenta de LibreOffice Single Sign On (SSO). Si aún no tiene una cuenta SSO, siga las instrucciones en la página de inicio de sesión único para obtener uno.

The Deck app is accessed via the Document Foundation cloud. In order to access the cloud, make sure you have a LibreOffice Single Sign On (SSO) account. If you don't already have an SSO account, follow the instructions on the Single Sign On page to get one.

To access Deck:

Sharing a board

In order for a user to see a board or be assigned a task, the board must first be shared with them. To share a board:

  1. Click on the menu at the top, right of the board.
  2. Select a user's name from the Share board with a user, group, or team combo box to share the board with them. Start typing a name into the box to search for a user.
  3. Add additional privileges if necessary. Users are assigned editing privileges by default.

Assigning a task

To assign a task:

  1. Double-click on the task to open it.
  2. Click on the Select a user to assign to this card combo box.
  3. Select the assignee's name from the dropdown. If you don't see a name, start typing in the field to search for an assignee.

To quickly assign a task to yourself:

  1. Click on the ellipsis (... ) in the bottom right corner of the card.
  2. Select Assign to me from the sub-menu.

Cards

Each card contains four tabs that contain different information about a task:

  1. Details
  2. Attachments
  3. Comments
  4. Activity

Details

The details tab includes a description of the task, including a checklist of sub-tasks. Check off the sub-tasks in the list as they are completed.

Attachments

Use the Attachments tab to link and access files relevant to the task. To add an attachment:

  1. Open a card.
  2. Open the Attachments tab
  3. Select Share from Files.
  4. Use the file picker to select a file from Nextcloud.
  5. Click the Choose [File name] button.

Always use the Share from Files button to link files on Nextcloud. DO NOT use the Upload new files button. This helps to make sure that all files are kept in the WIP and Published directories for the relevant guide. It also prevents multiple, conflicting copies of files from being created.

Comments

The Comments tab is a useful way to record useful information about the task, leave a note for another user, or discuss the task with other users.

To add a comment to a card:

  1. Open a card.
  2. Open the Comments tab.
  3. Start typing in the text field below your name.
  4. Press the arrow icon to save the comment.

Replying to a comment

To reply to a comment:

  1. Click on the ellipsis () next to the name above the comment you want to reply to.
  2. Select Reply.

Activity

The Activity tab logs any changes that have been made to a card.

See also