Marketing/US/Box

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We have an Events Box for conferences and other events in the US at which we'd like a LibreOffice presence.

Maintainer

Requesting the box

To request the box, ping the #Maintainer.

Box Specifications

As of January 2015, v1.0 of the box is a Pelican iM2875 Storm Case (green)

  • External dimensions: 24.9" x 23.7" x 13.1"
  • Internal dimensions: 22.5" x 21.1" x 11.4"
  • Unloaded weight: 20.1 lbs (no foam)
  • Loaded weight: [For verification, you may check the weight using the Luggage Scale]

The dimensions of this box are

  • OKAY to be regular checked luggage on a commercial flight in the US (61.7" is just under the 62" limit)
  • NOT OKAY to take as a carry-on on a commercial flight in the US

WARNING: There are scissors and possibly other items that are prohibited in carry-ons. THINK before you take this box or items from it on a flight!

Contents

Sneak Peek

Here's a quick peek at the stuff that lives in the v0.1 conference box (yes, I used a potato to take this picture): Conference-box v0.1 unpacked.jpg

Durable Goods

Item Number
in the box
Number
we'd like to have
Weight (lbs) Item Name Batteries? Approximate cost (each) Notes
1 1 20.1 Pelican Box -- $257 iM2875 Storm Case (green)

Has rolling wheels, is lockable, etc.

0 1  ? Printed-out (dated) instructions on how to use the box, setup the booth, and run the booth

(Hasn't been written yet)

-- $2
0 1  ? Printed-out (dated) Contents list for the box -- $2 (Can probably be based on a print-out of this page)
1 1  ? (modified) "We'll be back" sign -- $5 + modifications e.g. Will return plastic flip sign. Will need modification to

- Add 'LibreOffice' name
- Attach a folding easel (so the sign can stand up)

Libreoffice-tdf-banner.jpg 1 1  ? LibreOffice Banner (style 1):

LibreOffice(R)
The Document Foundation

-- Dimensions: (flat: 2' x 6'), (rolled-up: 24" x 3") -- In separate 26" x 3-1/8" tube
Libreoffice-banner free.office.suite fun.project fantastic.people.jpg 1 1  ? LibreOffice Banner (style 2):

Free Office Suite. Fun Project. Fantastic People.
LibreOffice(R)

-- Dimensions: (flat: 2' x 6'), (rolled-up: 24" x 3") -- In separate 26" x 3-1/8" tube
1 1 3.2 oz Luggage Scale (Varies - e.g. 1 x CR2032) $10 Something like this, to check weight if mailing/flying with the box.
1 1  ? Projector -- $750 Epson PowerLite 1761W Projector (Ultraportable WXGA 720p)

VGA/HDMI cables; (Needs appropriate padding)

1 1 2-5 lbs ChromeBox Running Ubuntu -- $199 Asus ChromeBox; Purchased; Loaded w/Ubuntu and paired w/projector

Note: Chromebox bootloader remains (for now), so care must be taken on startup to avoid wiping-out install.

1 1  ? Slim USB Keyboard -- ~ $20 Perixx PERIBOARD-407B, Mini Keyboard - Black - USB - 12.60"x5.55"x0.98" Dimension - Piano Finish - Chiclet Key Design - US English Layout
1 1 3 oz USB Mouse -- ~ $10
1 1  ? Wireless Router -- $50 e.g. WRT54g; Should be flashed w/OpenWRT and include lots of hard-copy instructions

(Currently flashed w/dd-wrt)

1 1 12 oz -- 1.4 lbs Multi-outlet surge protector (short cable) -- $15 (e.g. Belkin 6-Outlet Home/Office Surge Protector with 2.5 feet Cord)
1 1  ? 25 foot 16AWG extension cord -- $20 e.g. Monoprice 16AWG Power Extension Cable
2 2  ? 15-25 foot CAT5e ethernet cable -- $15 Can use two with coupler, or bridge computer <-> router <-> external network
1 1 2 oz RJ45 coupler F-F (straight-through) -- $5 e.g. RJ45 Coupler F-F Straight (use to link ethernet cables together)
1 1 5 oz VGA male/male cable -- $10 To connect laptop to projector
1 1 5 oz HDMI male/male cable -- $10 To connect demo box to monitor
1 1  ? Scissors -- $5 e.g. Fiskars scissors

Consumables

For many consumables (stickers, brochures, etc..), purchasing in bulk saves money and time. Approximate numbers are listed below.

LibreOffice Materials
Item Number
in the box now
Number
we'd like to have
Weight (lbs/oz) Item Name Batteries? Approximate cost (each) Notes
0 200  ? Small LibreOffice/TDF stickers -- $50 (varies..) e.g. Value sticker 1" x 2.5"

Vinyl, 2/3-color (Dimensions: 60mm x 17mm (approx. 2.36" x 0.67")
Design

~50 100

(people like the 'I heart LibreOffice' stickers more)

 ? Large LibreOffice/TDF stickers -- $0.135/sticker 1" x 4" rectangular outdoor-vinyl stickers

2500 for $336 Design

0 500 $50+ Small "I (heart) LibreOffice" stickers --  ? (Looking for US supplier - Ariesprint doesn't carry stickers that small)

Design

~50 500  ? Large "I (heart) LibreOffice" stickers -- $0.135/sticker 1" x 4" rectangular outdoor-vinyl stickers

2500 for $336 Design

~100 500  ? Medium "I (heart) Free/Open Formats" DLP stickers -- $0.070/sticker 1" x 3" rectangular outdoor-vinyl stickers

5000 for $351 Design

Libreoffice-qa-t-shirt front.jpg 4 3 5-10 oz LibreOffice T-shirts -- $15 For volunteers staffing the booth

(Use a mix of regular, hackfest, etc.. shirts)

0 1 box (100) 1 lb? LibreOffice buttons -- ~ $0.25 e.g. Pure buttons 1.5" round

(AFAIK we haven't yet made up any buttons)

0 200 5 lb ? LibreOffice General Information Brochures -- $0.162/brochure 8.5 X 11, 100# Gloss Text, 4/4 (Full Color Both Sides), AQ 2 Sides (Semi-Gloss Coating), Tri-Fold

1000 for $162

50 200 5 lb ? LibreOffice "Our community" Brochure -- $0.162/brochure 8.5 X 11, 100# Gloss Text, 4/4 (Full Color Both Sides), AQ 2 Sides (Semi-Gloss Coating), Tri-Fold

1000 for $162
NOTE: I believe that I had to make some URL updates to the source file before printing; check to make sure it's up-to-date before printing more.

0 10+ < 1 oz Sign-up cards/sheets to volunteer with LibreOffice -- $0.10
Robinson-business-cards.JPG 0 1 box (250 cards) 3 lb Business cards/Contact information cards -- $20 e.g. VistaPrint bulk deal. To hand-out to key people in the community
General Materials
Item Number
in the box now
Number
we'd like to have
Weight (lbs/oz) Item Name Batteries? Approximate cost (each) Notes
1 1 2 oz Roll of scotch tape -- $5 e.g. Multi-pack
1 1 4 oz Roll of packing tape -- $5 e.g. tape with dispenser pack
1 1 2 lb Roll of gaff tape -- $20 e.g. this gaff tape
(worth the price for taping-down cables, signs, etc..without leaving residue)
1 1 12 oz Mason line (twine) -- $10 e.g. this mason line. Ideal for tying-up banners, lashing signs, etc.
5 1 box (12) 3 oz Ballpoint pens -- $5 e.g. Bic Clic Stic Retractable Ball Pen, Medium Point (1.0 mm), Black, 12 Pens
2 2+ < 1 oz Sharpie fine-point -- $2 e.g. Sharpie fine-point permanent markers
1 2 < 1 oz Big permanent marker -- $2 e.g. Marks-A-Lot Permanent; for big signs
3 5 < 1 oz USB key -- $6 (in bulk) e.g. 10Pcs 8GB USB 2.0 Flash Drive Memory Stick; For booting/fixing a system, giving a key person a copy of LibreOffice, transferring conference presentation or images/video, etc...
handful 1 pack Safety pins -- e.g. .. ; For fixing booth drapes/clothes/etc..
1 1 Small sewing kit -- $2 e.g. .. ; For fixing clothes, if necessary
5

Lanyards

5 Extra badges (?) -- Need: Extra sleeves/pieces of paper for them

How to pack the box

(this section will contain instructions/pictures of how to pack all of the items into the box)

Restocking

Restocking can take place either in the field, or after it's returned to the #Maintainer. In either case, we want to

  • Check the current contents of the box against the #Contents listed on this wiki page (a hard copy of this list should accompany the box)
  • Make a note of any depleted, missing, or damaged items
  • For any #Consumables (e.g. stickers, brochures, t-shirts, etc..), request replacement items from the #Maintainer.
    • Replace generic items (tape, scissors, etc..) locally if not prohibitively expensive
  • For any #Durable Goods (e.g. computers, etc..), notify the #Maintainer before purchasing any replacements.

Status

  • 2015-03-10 - Tweaks based on item usefulness and weight. Padding has worked really well.
  • 2014-08-13 - Based on testing so far, box is pretty much ready for action. Calling this v1.0.
  • 2014-04-24 - Prepping v0.1 of Box for LinuxFest NW 2014
  • 2014-04-01 - Contents of page stubbed-in. Will have first trial run (incomplete) for LinuxFest NW, April 26th.
  • 2014-03-31 - We're currently assembling items and assessing various Pelican boxes for use
  • 2014-xx-xx - Money is allocated for creation of an Events Box for the US/North America

History

We're basing our Events Box on what other projects have done, especially Gnome: