Marketing/US/Box
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We have an Events Box for conferences and other events in the US at which we'd like a LibreOffice presence.
Maintainer
- Robinson Tryon
- (fallback) Ping Joel Madero
Requesting the box
To request the box, ping the #Maintainer.
Box Specifications
As of January 2015, v1.0 of the box is a Pelican iM2875 Storm Case (green)
- External dimensions: 24.9" x 23.7" x 13.1"
- Internal dimensions: 22.5" x 21.1" x 11.4"
- Unloaded weight: 20.1 lbs (no foam)
- Loaded weight: [For verification, you may check the weight using the Luggage Scale]
The dimensions of this box are
- OKAY to be regular checked luggage on a commercial flight in the US (61.7" is just under the 62" limit)
- NOT OKAY to take as a carry-on on a commercial flight in the US
WARNING: There are scissors and possibly other items that are prohibited in carry-ons. THINK before you take this box or items from it on a flight!
Contents
Sneak Peek
Here's a quick peek at the stuff that lives in the v0.1 conference box (yes, I used a potato to take this picture):
Durable Goods
| Item | Number in the box |
Number we'd like to have |
Weight (lbs) | Item Name | Batteries? | Approximate cost (each) | Notes |
|---|---|---|---|---|---|---|---|
| 1 | 1 | 20.1 | Pelican Box | -- | $257 | iM2875 Storm Case (green)
Has rolling wheels, is lockable, etc. | |
| 0 | 1 | ? | Printed-out (dated) instructions on how to use the box, setup the booth, and run the booth
(Hasn't been written yet) |
-- | $2 | ||
| 0 | 1 | ? | Printed-out (dated) Contents list for the box | -- | $2 | (Can probably be based on a print-out of this page) | |
| 1 | 1 | ? | (modified) "We'll be back" sign | -- | $5 + modifications | e.g. Will return plastic flip sign. Will need modification to
- Add 'LibreOffice' name | |
|
1 | 1 | ? | LibreOffice Banner (style 1):
LibreOffice(R) |
-- | Dimensions: (flat: 2' x 6'), (rolled-up: 24" x 3") -- In separate 26" x 3-1/8" tube | |
|
1 | 1 | ? | LibreOffice Banner (style 2):
Free Office Suite. Fun Project. Fantastic People. |
-- | Dimensions: (flat: 2' x 6'), (rolled-up: 24" x 3") -- In separate 26" x 3-1/8" tube | |
| 1 | 1 | 3.2 oz | Luggage Scale | (Varies - e.g. 1 x CR2032) | $10 | Something like this, to check weight if mailing/flying with the box. | |
| 1 | 1 | ? | Projector | -- | $750 | Epson PowerLite 1761W Projector (Ultraportable WXGA 720p)
VGA/HDMI cables; (Needs appropriate padding) | |
| 1 | 1 | 2-5 lbs | ChromeBox Running Ubuntu | -- | $199 | Asus ChromeBox; Purchased; Loaded w/Ubuntu and paired w/projector
Note: Chromebox bootloader remains (for now), so care must be taken on startup to avoid wiping-out install. | |
| 1 | 1 | ? | Slim USB Keyboard | -- | ~ $20 | Perixx PERIBOARD-407B, Mini Keyboard - Black - USB - 12.60"x5.55"x0.98" Dimension - Piano Finish - Chiclet Key Design - US English Layout | |
| 1 | 1 | 3 oz | USB Mouse | -- | ~ $10 | ||
| 1 | 1 | ? | Wireless Router | -- | $50 | e.g. WRT54g; Should be flashed w/OpenWRT and include lots of hard-copy instructions
(Currently flashed w/dd-wrt) | |
| 1 | 1 | 12 oz -- 1.4 lbs | Multi-outlet surge protector (short cable) | -- | $15 | (e.g. Belkin 6-Outlet Home/Office Surge Protector with 2.5 feet Cord) | |
| 1 | 1 | ? | 25 foot 16AWG extension cord | -- | $20 | e.g. Monoprice 16AWG Power Extension Cable | |
| 2 | 2 | ? | 15-25 foot CAT5e ethernet cable | -- | $15 | Can use two with coupler, or bridge computer <-> router <-> external network | |
| 1 | 1 | 2 oz | RJ45 coupler F-F (straight-through) | -- | $5 | e.g. RJ45 Coupler F-F Straight (use to link ethernet cables together) | |
| 1 | 1 | 5 oz | VGA male/male cable | -- | $10 | To connect laptop to projector | |
| 1 | 1 | 5 oz | HDMI male/male cable | -- | $10 | To connect demo box to monitor | |
| 1 | 1 | ? | Scissors | -- | $5 | e.g. Fiskars scissors | |
Consumables
For many consumables (stickers, brochures, etc..), purchasing in bulk saves money and time. Approximate numbers are listed below.
| LibreOffice Materials | |||||||
|---|---|---|---|---|---|---|---|
| Item | Number in the box now |
Number we'd like to have |
Weight (lbs/oz) | Item Name | Batteries? | Approximate cost (each) | Notes |
| 0 | 200 | ? | Small LibreOffice/TDF stickers | -- | $50 (varies..) | e.g. Value sticker 1" x 2.5"
Vinyl, 2/3-color
(Dimensions: 60mm x 17mm (approx. 2.36" x 0.67") | |
| ~50 | 100
(people like the 'I heart LibreOffice' stickers more) |
? | Large LibreOffice/TDF stickers | -- | $0.135/sticker | 1" x 4" rectangular outdoor-vinyl stickers
2500 for $336 Design | |
| 0 | 500 | $50+ | Small "I (heart) LibreOffice" stickers | -- | ? | (Looking for US supplier - Ariesprint doesn't carry stickers that small) | |
| ~50 | 500 | ? | Large "I (heart) LibreOffice" stickers | -- | $0.135/sticker | 1" x 4" rectangular outdoor-vinyl stickers
2500 for $336 Design | |
| ~100 | 500 | ? | Medium "I (heart) Free/Open Formats" DLP stickers | -- | $0.070/sticker | 1" x 3" rectangular outdoor-vinyl stickers
5000 for $351 Design | |
|
4 | 3 | 5-10 oz | LibreOffice T-shirts | -- | $15 | For volunteers staffing the booth
(Use a mix of regular, hackfest, etc.. shirts) |
| 0 | 1 box (100) | 1 lb? | LibreOffice buttons | -- | ~ $0.25 | e.g. Pure buttons 1.5" round
(AFAIK we haven't yet made up any buttons) | |
| 0 | 200 | 5 lb ? | LibreOffice General Information Brochures | -- | $0.162/brochure | 8.5 X 11, 100# Gloss Text, 4/4 (Full Color Both Sides), AQ 2 Sides (Semi-Gloss Coating), Tri-Fold
1000 for $162 | |
| 50 | 200 | 5 lb ? | LibreOffice "Our community" Brochure | -- | $0.162/brochure | 8.5 X 11, 100# Gloss Text, 4/4 (Full Color Both Sides), AQ 2 Sides (Semi-Gloss Coating), Tri-Fold
1000 for $162
| |
| 0 | 10+ | < 1 oz | Sign-up cards/sheets to volunteer with LibreOffice | -- | $0.10 | ||
|
0 | 1 box (250 cards) | 3 lb | Business cards/Contact information cards | -- | $20 | e.g. VistaPrint bulk deal. To hand-out to key people in the community |
| General Materials | |||||||
| Item | Number in the box now |
Number we'd like to have |
Weight (lbs/oz) | Item Name | Batteries? | Approximate cost (each) | Notes |
| 1 | 1 | 2 oz | Roll of scotch tape | -- | $5 | e.g. Multi-pack | |
| 1 | 1 | 4 oz | Roll of packing tape | -- | $5 | e.g. tape with dispenser pack | |
| 1 | 1 | 2 lb | Roll of gaff tape | -- | $20 | e.g. this gaff tape (worth the price for taping-down cables, signs, etc..without leaving residue) | |
| 1 | 1 | 12 oz | Mason line (twine) | -- | $10 | e.g. this mason line. Ideal for tying-up banners, lashing signs, etc. | |
| 5 | 1 box (12) | 3 oz | Ballpoint pens | -- | $5 | e.g. Bic Clic Stic Retractable Ball Pen, Medium Point (1.0 mm), Black, 12 Pens | |
| 2 | 2+ | < 1 oz | Sharpie fine-point | -- | $2 | e.g. Sharpie fine-point permanent markers | |
| 1 | 2 | < 1 oz | Big permanent marker | -- | $2 | e.g. Marks-A-Lot Permanent; for big signs | |
| 3 | 5 | < 1 oz | USB key | -- | $6 (in bulk) | e.g. 10Pcs 8GB USB 2.0 Flash Drive Memory Stick; For booting/fixing a system, giving a key person a copy of LibreOffice, transferring conference presentation or images/video, etc... | |
| handful | 1 pack | Safety pins | -- | e.g. .. ; For fixing booth drapes/clothes/etc.. | |||
| 1 | 1 | Small sewing kit | -- | $2 | e.g. .. ; For fixing clothes, if necessary | ||
| 5
Lanyards |
5 | Extra badges (?) | -- | Need: Extra sleeves/pieces of paper for them | |||
How to pack the box
(this section will contain instructions/pictures of how to pack all of the items into the box)
Restocking
Restocking can take place either in the field, or after it's returned to the #Maintainer. In either case, we want to
- Check the current contents of the box against the #Contents listed on this wiki page (a hard copy of this list should accompany the box)
- Make a note of any depleted, missing, or damaged items
- For any #Consumables (e.g. stickers, brochures, t-shirts, etc..), request replacement items from the #Maintainer.
- Replace generic items (tape, scissors, etc..) locally if not prohibitively expensive
- For any #Durable Goods (e.g. computers, etc..), notify the #Maintainer before purchasing any replacements.
Status
- 2015-03-10 - Tweaks based on item usefulness and weight. Padding has worked really well.
- 2014-08-13 - Based on testing so far, box is pretty much ready for action. Calling this v1.0.
- 2014-04-24 - Prepping v0.1 of Box for LinuxFest NW 2014
- 2014-04-01 - Contents of page stubbed-in. Will have first trial run (incomplete) for LinuxFest NW, April 26th.
- 2014-03-31 - We're currently assembling items and assessing various Pelican boxes for use
- 2014-xx-xx - Money is allocated for creation of an Events Box for the US/North America
History
We're basing our Events Box on what other projects have done, especially Gnome: