Marketing/US/Meetings/2014/June

=Prep=


 * Our next meeting will be a videochat using WebRTC (video optional)
 * We'll also try to find a permanent time so we don't need to have a poll each month


 * Remember to ping Joel/Charlie/Marketing list after we get definite date and time set

Pre-meeting


Start
Put start time and attendees list in the table

Agenda


Welcome

 * How is everyone?
 * Introductions


 * Charlie says hi:
 * Tech instructor at Penn Manor HS
 * Open Source is a key part of what they do
 * https://www.youtube.com/watch?v=f8Co37GO2Fc - Charlie's TEDx Talk
 * Algot say hi:
 * Retired school teacher
 * Retension!

Completed Action Items

 * [DONE] ACTION: Add Immanuel to the Venue-selecting team... :-)



Outstanding Action Items

 * ACTION: Robinson will ask Design Team for help w/icons for TDF, LO, and DLP (including guidelines)
 * ACTION: Algot/Robinson will refresh our existing designs and the DFD "open standards" leaflet in preparation for printing
 * TODO: Check-in w/Algot (Inkscape/SVG troubles)


 * ACTION: Check with local librarians abt. LO on computers (For all to do).
 * April 18 - Checked w/a couple Librarians. They didn't even know about it -- gave them pamphlet and stickers. (Robinson)


 * Need to ping the Design Team again re: marketing materials
 * Algot had continuing issues opening the SVG sources in Inkscape

Newcomers

 * We have a state-by-state roster of our team members
 * Please add your name/contact info so we can get in touch
 * Having local contacts makes outreach possible



Infrastructure

 * ACTION: Robinson and Morgan will set up Facebook and G+ accounts for LibreOffice US Community
 * ACTION: Morgan will take point on social media presence/alerts
 * After setting-up, go to user list to build-up a presence


 * What's new since last month?
 * Etherpad is up!: http://pad.documentfoundation.org/p/libreoffice-us


 * Still not up:
 * Website: http://us.libreoffice.org
 * Algot offered to help
 * Update on website: Plan for content


 * Feel free to hang out on the IRC channel


 * Website should be up before July event
 * What content would we like to have on the us.libreoffice.org site?
 * Point to our hackfest
 * Getting involved? Maybe local contacts for some hands-on help? (Robinson)
 * Significant uphill battles in education to adopt FOSS (Charlie)
 * Similar concerns from non-profits
 * Are there many educators who understand the intrinsic benefits of FOSS? (Robinson)
 * No -- very few educators understand the importance of software freedom -- just not on the map in k-12 at all (Charlie)
 * Hard for school districts to donate to FOSS projects. Ability to get a contract for service, etc.. a good way to help fund. Does TDF do this? (Charlie)
 * TDF just certifies developers, etc. Then those independent contractors do work (Joel)
 * What about getting schools involved in the community (Either TechEd/Instructors, or even some students) ? (Robinson)
 * Most HS students aren't ready to contribute code at the level of LibreOffice (Charlie)
 * University students are a much better possibility. A computing club is a good environment where you
 * Most CS courses in HS are geared towards the AP test (in Java). These clases are often very rigid, teach from the book, and don't pull in real-world examples into the course.
 * Idea: Scholarship in TDF's name (Joel)
 * Top student would get picked to get some funding
 * Hoping to get an independent study approved at some universities (Joel)
 * Getting that involvement is highly dependent upon Universities
 * A group we should talk to: http://teachingopensource.org/index.php/Main_Page (Algot)

Swag

 * Current status
 * Shirts -> Immanuel for PorcFest


 * I'll poke immanuel later (Robinson)

Sample Talks/Videos

 * ACTION: Immanuel/Robinson (w/help from Italo/Charles) will prepare basic talks (Slides, Talking points) and a couple of example videos
 * These will be helpful for people doing outreach, giving short talks, etc.


 * Working on this -- will do more in Texas
 * Charlie would be willing to proof/review anything I have (I also need to ping Charles/Italo for anything they have prepared)

Events Box

 * ACTION: Joel/Robinson will assemble the parts for v1.0 of the US Events Box
 * Joel: "might be doing a large order of pamphlets for something else" -- ping him
 * Immanuel: for the event box add promotional push pens

Reference:
 * https://wiki.documentfoundation.org/Marketing/US/Box


 * Here's what GNOME does: https://wiki.gnome.org/Events/GnomeEventsBox
 * The Pelican 1660 is probably a good size
 * Let's go with a TV instead of a monitor (will include speakers) -- make sure size is good
 * http://salkmarketing.com/ has been a good supplier for us in the past (Charlie)

Events

 * June meeting
 * Add to the agenda?
 * [DONE] ACTION: Robinson needs to schedule the June meeting
 * [DONE] ACTION: Robinson needs to schedule the July meeting(s)
 * Tentative for July 14th
 * Should add another? June 23 @ same time?


 * Event calendar for the US
 * Assemble list of events in the US?


 * Help with upcoming events
 * Texas Linux Fest (Austin, TX) - June 13-14 (Fri-Sat)
 * (No help needed) Open Source Bridge (Portland, OR) - June 24-27
 * OSCON 2014 (Portland, OR) - July 20-24 (Sun-Thu)
 * US Summer Hackfest (Boston, MA) - July 26-27 (Sat-Sun)
 * http://fosscon.org/ FOSSCON Philadelphia, PA Saturday, August 9th, 2014 at the Franklin Institute - 222 N 20th St, Philadelphia, PA 19103.
 * Fossetcon (Orlando, FL) - September 11-13 (Thu-Sat)
 * All Things Open http://www.allthingsopen.org/ Raleigh NC Oct 22 and 23
 * SeaGL (Seattle, WA) - October 24-25 (Fri-Sat)


 * Schedule 2nd June meeting for the 25th (same time as this meeting)
 * Presence at events leading to recruitment
 * Charlie hoping to present at FOSSCON and All Things Open about education
 * All Things Open is Red Hat's event
 * ACTION: Robinson will submit a talk to All Things Open + FOSSCON

US Summer Hackfest
This will be our primary US event for the year...
 * Event Wiki Page


 * ACTION: Joel will liaise w/the developers to see who will be in the US around the time of the US Summer Hackfest
 * ACTION: Robinson/Immanuel/Morgan will work on securing venue (MIT Stata preferred?) before June meeting
 * SIPB contacted. Some interest, but nobody stepping up to be the SIPB member in charge;
 * Because of summer/term change time, they're concerned about low student turnout.
 * Got a suggestion re; some other MIT groups


 * ACTION: Joel/Robinson/chicken - Arrange for t-shirts for US Summer Hackfest
 * Hold contest for t-shirt design? Winner gets something special (t-shirt?) (giftcard?)
 * Estimate: $290 for 25 single-color; $370 for 25 2-color


 * Important to have a good number of students and others who are interested in development is key
 * Hoping to have Kohei and Mmeeks there to help instruct
 * Joel will touch base with both of them
 * Working on venue -- FSF offices currently look like a good option if we aren't too many in number
 * Possibly work w/GNOME folks --> MIT Media Lab?
 * Checking on Google Cambridge
 * Will look into:
 * Libraries
 * Community colleges
 * ACTION: Joel will arrange contest for T-shirt design
 * We'll have a number of non-coding activities for people to do, including some intro to QA and Outreach

End

 * Recruitment and Growth: Buddy-system: Who are you going to bring to the meeting next time?


 * Closing thoughts

 Anything else?
 * Tool for collaborative work on our TODO lists
 * Google Docs
 * Remember the Milk (shared account)
 * Trello.com
 * Redmine
 * ACTION: Ping cloph about testing Redmine for todo items (Robinson)
 * Can we tag items? Hopefuly, yes.


 * Side note: Regarding WebRTC used for the meeting
 * The WebRTC interface worked pretty darn well.
 * We lost Joel a couple of times, but the call quality was good and we could hear (and see) everyone.
 * Definitely support using WebRTC video-chat for our next meeting

Announcements

 * ANNOUNCEMENT: The page for our next meeting is Marketing/US/Meetings/2014/June_25 -- see that page for date/time details.

End
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= Topics = (Add topics below and reference them as in the Agenda/Minutes above)

IRC Minutes
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