Marketing/US/Meetings/2014/June 25

=Prep=


 * Our next meeting will be a videochat using WebRTC (video optional)
 * Remember: Use Chromium for WebRTC (Firefox doesn't support those functions yet)
 * We'll also try to find a permanent time so we don't need to have a poll each month


 * Remember to ping Joel/Charlie/Marketing list after we get definite date and time set

Pre-meeting


Start
Put start time and attendees list in the table

Agenda


Welcome

 * How is everyone?
 * Introductions


 * Immanuel wants to add to the agenda: 'Promotion to "local civic hacking groups" and "local Linux clubs" '


 * People are well!
 * Continue what we've been doing so far w/LUGs, etc..

Completed Action Items


Outstanding Action Items
draft remake of DocumentFreedomDay flier. Editable SVG (Inkscape)
 * ACTION: Robinson will ask Design Team for help w/icons for TDF, LO, and DLP (including guidelines)
 * Asked for help; only heard back from K-J
 * ACTION: Algot/Robinson will refresh our existing designs and the DFD "open standards" leaflet in preparation for printing
 * TODO: Check-in w/Algot (Inkscape/SVG troubles)
 * ACTION: Check with local librarians abt. LO on computers (For all to do).
 * April 18 - Checked w/a couple Librarians. They didn't even know about it -- gave them pamphlet and stickers. (Robinson)
 * TODO: Move this ACTION item to a general methods of outreach list/wiki page.


 * We need to build-up our Design Team
 * Anyone who is interested in joining
 * Possibility of mentoring? (Robinson)
 * Not sure about mentoring (Joel)
 * We should make sure new contributors feel welcome and appreciated (Joel)

Newcomers

 * We have a state-by-state roster of our team members
 * Please add your name/contact info so we can get in touch
 * Having local contacts makes outreach possible


 * No newcomers

Infrastructure

 * ACTION: Robinson and Morgan will set up Facebook and G+ accounts for LibreOffice US Community
 * Joel will hopefully be setting the G+ page up right after the June 9 meeting
 * ACTION: Morgan will take point on social media presence/alerts
 * After setting-up, go to user list to build-up a presence
 * [DONE] ACTION: Ping cloph about testing Redmine for todo items (Robinson)
 * Entered into Redmine as


 * What's new since last month?


 * Still not up:
 * Website: http://us.libreoffice.org
 * Algot offered to help
 * Update on website: Plan for content


 * Feel free to hang out on the IRC channel


 * G+ page is set up (Joel)
 * https://plus.google.com/communities/111758039218283143648
 * Need to ping Morgan again re: other social media (Robinson)
 * [Chatted with him after the meeting :-) ]

Swag

 * Current status
 * [1/2] Shirts -> Immanuel for PorcFest



Sample Talks/Videos

 * ACTION: Immanuel/Robinson (w/help from Italo/Charles) will prepare basic talks (Slides, Talking points) and a couple of example videos
 * These will be helpful for people doing outreach, giving short talks, etc.
 * ACTION: Charlie will proof/review these talks/materials


 * Started to work on slides for multiple talks

Events Box

 * ACTION: Joel/Robinson will assemble the parts for v1.0 of the US Events Box
 * Joel: "might be doing a large order of pamphlets for something else" -- ping him
 * PENS
 * Thanks to K-J we now have Improved pen designs, and we can order soon
 * T-SHIRTS
 * NEW! Created an updated t-shirt design for the US
 * STICKERS
 * DLP - Working on sticker design
 * LibreOffice - Need to resize sticker design

Reference:
 * https://wiki.documentfoundation.org/Marketing/US/Box


 * Would love more ideas/designs for shirts :-)
 * Examining projectors; will check out Best Buy for in-person test (Robinson)

Events

 * [DONE] ACTION: Robinson will submit a talk to All Things Open + FOSSCON
 * All Things Open was no longer accepting talks, but I did submit a 'Tools and Tips' talk to Fosscon


 * Texas Linux Fest (Austin, TX) - June 13-14 (Fri-Sat)
 * Recap of Texas Linux Fest


 * Possible Hackfests
 * Seattle, WA - After SeaGL in October 2014 (Some developer interest)
 * Austin, TX - Possibly spring of 2015 (Interested sponsors and venue)
 * Portland, OR - Sometime in 2015 (LinuxFund.org sponsoring CLS this year -- perhaps hackfest in 2015?)


 * Event calendar for the US/Help with upcoming events:
 * (No help needed) Open Source Bridge (Portland, OR) - June 24-27
 * OSCON 2014 (Portland, OR) - July 20-24 (Sun-Thu) - Have 4 helpers lined-up!
 * US Summer Hackfest (Boston, MA) - July 26-27 (Sat-Sun) -
 * http://fosscon.org/ FOSSCON Philadelphia, PA Saturday, August 9th, 2014 at the Franklin Institute - 222 N 20th St, Philadelphia, PA 19103 -
 * Fossetcon (Orlando, FL) - September 11-13 (Thu-Sat) - Could use a couple helpers!
 * All Things Open http://www.allthingsopen.org/ Raleigh, NC - Oct 22 and 23
 * SeaGL (Seattle, WA) - October 24-25 (Fri-Sat) -- Could use a couple helpers!


 * Texas Linux Fest - Gave talk, met lots of great people and orgs interested in having us back to Austin for a hackfest (Robinson)
 * Gave a talk about LibreOffice
 * http://texaslinuxfest.org/content/libreoffice-tools-and-tricks-making-your-work-easier
 * Met a couple of educators interested in more documentation/tutorials (Robinson)
 * Perhaps Charlie could take point on some education-related efforts?
 * Yes, send them to me (Charlie)
 * ACTION: Round-up contact info from educators and get them in touch with Charlie (Robinson)
 * Do we have an official 2-page introductory guide to LibreOffice? (Charlie)
 * We have the manuals, and that's mostly it (Joel)
 * https://www.libreoffice.org/get-help/documentation/
 * It would be great to have a cross-comparison or other basic introductory materials available (Charlie)
 * ACTION: Joel will check w/Michael re: tutorials and other pieces for introductory marketing/outreach
 * Hackfests - Possibilities
 * Feb 27-March 8 Joel could make something
 * Please let me know if you have suggestions for additional hackfests in other cities (Robinson)
 * Especially if you have connections for a Venue, Funding, cheap Lodging/Food, a contact in a University, or etc...

US Summer Hackfest
This will be our primary US event for the year...
 * Event Wiki Page


 * [DONE] ACTION: Joel will liaise w/the developers to see who will be in the US around the time of the US Summer Hackfest
 * ACTION: Robinson/Immanuel/Morgan will work on securing venue (MIT Stata preferred?) before June 25 meeting
 * SIPB contacted. Some interest, but nobody stepping up to be the SIPB member in charge;
 * Because of summer/term change time, they're concerned about low student turnout.
 * Got a suggestion re; some other MIT groups


 * ACTION: Joel/Robinson/chicken - Arrange for t-shirts for US Summer Hackfest
 * June 23 - Have two good designs now. Still interest in contest? (Robinson)
 * Hold contest for t-shirt design? Winner gets something special (t-shirt?) (giftcard?)
 * Estimate: $290 for 25 single-color; $370 for 25 2-color
 * If we order ~100, could be ~$9/shirt
 * ACTION: Joel will arrange contest for T-shirt design


 * Status of developers? (Robinson)
 * Michael Meeks will hopefully be on-site during the event (Joel)
 * Markus/Kohei may be available on IRC during the weekend
 * Possibly also Michael Stahl
 * Hopefully will have final venue decision by end of week (Robinson)
 * Will ping Google folks back again
 * Do we need to decide on # of colors in T-shirt designs now (and put them in the contest rules)? (Robinson)
 * No, we can handle that later/reduce # of colors in design (Joel)

End

 * Recruitment and Growth: Buddy-system: Who are you going to bring to the meeting next time?


 * Closing thoughts


 * Charlie will have lunch with Phil Shapiro soon -- Social Media Maven w/OpenSource.com (Charlie)
 * Really creative. Will invite him to participate with us further.
 * Woot! (Robinson)

Announcements

 * ANNOUNCEMENT: The page for our next meeting is Marketing/US/Meetings/2014/July -- see that page for date/time details.

End
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= Topics = (Add topics below and reference them as in the Agenda/Minutes above)

IRC Minutes
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