Videos/Comments in Writer

Foreword
The video shows how to manage ″Kommentare in Writer″ (Comments in Writer) in LibreOffice and links to this page here, which provides further information and details.

This description refers to the LibreOffice 7.3 version on Windows 10/11.

This description here and the online help also largely refer to the components of LibreOffice - Calc, Impress, Draw, and Base.

Comments - in the Online help

Link to the Video
Link to the Video (in German [DE]):

Kommentare in Writer - LO73

Comments


Inserts a comment around the selected text, presentation slide, drawing page or at the current spreadsheet cursor position.

To access this command:

Choose in the menu.

Or press.

The own comment always appears in yellow color by default.

The comments by different authors get different colours.

Your name in the comment
Choose to enter your name so that it can show up as the comment author. See also:

Personal Data in LibreOffice

Inserting Comments in Text Documents
Use the command or the  key combination to insert a comment.

This is anchored at the current position of the cursor.

A coloured comment box is shown at the page margin, to enter the text of the comment

A line connects the anchor to the comment box.

If a text range is selected, the comment is attached to the text range.

The commented text range is shadowed.

Editing comments


Every user with write permission to the document can edit and delete comments of all authors.

You can use the key combination to edit a comment at the current cursor position.

The author name and the comment creation date and time is shown at the bottom of the comment box.

The comment box contains a button with a down arrow.

Click the icon to open a menu with commands for comment management.

Tip In the Find & Replace dialogue box of text documents, you can select to include the comments texts in your searches.

Affiliation of comments to the text
As described above, a line always connects a comment to a text position.

The arrow at the top of the text is the anchor from which the line leads to the comment.

As long as there are not too many comments close together this is quite clear.

But if you have e.g. two anchors in the same line, there is only one line up to the page margin.

At first sight you can't see which comment belongs to which anchor.

However, you can easily recognize this if you move the mouse cursor over the respective anchor or comment.

The lines are then no longer dashed but drawn through.

The comment itself is then temporarily displayed with a shadow.

Unfortunately, at the moment the shadow is only very faint and difficult to see.

Replying to comments
If the comment in a text document was written by another author, there is a Reply command in the context menu.

This command inserts a new comment adjacent to the comment to which you want to reply.

The comment anchor is the same for both comments.

Type your reply text in the new comment.

Save and send your document to other authors, then those authors can add replies, too.

Marking comments as resolved
When the document has been reviewed and commented and requires your action in its contents, you can mark the comment "Resolved" or "Unresolved".

Open the comment context menu or click on the comment drop-down list to mark the "Resolved" check box.

When you mark the comment resolved, the word "Resolved" is inserted under the date in the comment box.

When marking unresolved, the word "Resolved" is removed.

You can toggle the display of all resolved comments in the document.

Hidden done comments are not deleted.

You can show all hidden comments again.

Choose from the menu to show or hide the completed comments.

Unmark to hide resolved comments.

The default is to display all resolved comments.

Navigating from comment to comment in text documents
When the cursor is inside a comment, you can press to jump to the next comment.

You can also press to jump to the previous comment.

When the cursor is inside the normal text, press the above mentioned keys to jump to the next or previous comment anchor.

Tip You can also open the Navigator to see a list of all comments. Right-click a comment name in the Navigator to edit or delete the comment.

Viewing Comments
Use or click on the "Comment" button on the right of the horizontal ruler to show or hide all comments.

Printing comments
To change the printing option for comments for all your text documents, choose.

Comments in Calc
To delete multiple comments in Calc, select the cells with comments and choose.

Documentation / Manuals
Here you will find the Documentation / Manuals:

Documentation / Manuals

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