ABMeeting

This page is dedicated to the AB meeting organization and is a kind of checklist for members who set it.


 * Define two weeks with several dates/hours for both
 * Set a Doodle calendar with time zone available
 * No later than a month before, send invitation to the AB list and in person, giving an overview of the agenda


 * Fill Doodle with the feedback
 * Two weeks before the date, check with the Board that the chosen date will be ok for all
 * Check that the room that will be used for the call will be free


 * Two weeks before the meeting, the agenda should be set by the Board
 * Work on the slides should begin based on the agenda


 * One week before send the final date to the list and to the members
 * Close the Doodle poll
 * Send an Ical to all Advisory Board and Board members


 * Send a personal/individual reminder mail / call with each AB rep. - with the correct time in their timezone to each AB member, asking them to come.
 * Check that the slide are finalized


 * Send the slide to the list two hours before the call.