Protecting documents in Writer – LO52

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Dialogbox: Kennwort setzen
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Foreword

The video "Protecting documents" links to this page here, which contains further information.

It gives an overview of the different methods how to protect content in LibreOffice from viewing, deleting or unwanted changes.

This description refers exemplarily to writers with LibreOffice 5.2.

The content of this page is derived from the help system of LibreOffice.

Link to the Video

Link to the Video (in German [DE]): Dokumente schützen in Writer - LibreOffice 5.2

Save documents protected

All documents in OpenDocument format can be saved with a password.

Documents saved with a password can no longer be opened without this password.

The content is encrypted in such a way that it can no longer be read even with an external editor.

This applies to content, graphics and OLE objects.

Switch on protection

We choose File ▸ Save as... in the main menu, here we can set the name and the checkbox "Save with password" activate.

In the dialogue box "Set password", we can enter and confirm a password.

We save the document.

Switch off protection

Open the document and the correct password enter.

Menu command {File ▸ Save as..., mark at "Save with password" and Save.

 Note: The information under File is not encrypted.
This is the name of the author, the date of creation, the number of words and characters.

Protect revision function

The revision function records the author of every single change made in LibreOffice Calc and LibreOffice Writer.

This function can be protected at power-up so that it can only be deactivated again by entering the correct password.

As long as this is not done, the changes will continue to be recorded.

Accepting or discarding changes is not possible in the protected state.

Switch on protection

We choose in the menu Edit ▸ Track changes ▸ Protect from records....

Now we enter Password and confirm it.

Switch off protection

We choose in the menu Edit ▸ Track changes ▸ Protect from records....

We give the right password.

Protect frames, graphics and OLE objects

We can protect the content, position and size of inserted graphics.

The same applies to frames (in Writer) and OLE objects. (frames=frame)

Switch on protection

For a graphic or frame in Writer, for example, we can enable protection separately.

We double-click on the previously selected image or frame.

The corresponding dialogue box opens, "Picture" or "Frame".

In the "Options" tab we can specify what we want to protect: "Content", "Position" and/or "Size".

Alternatively, we right-click on the image and select Properties....

In the Protect section, we select the options "Content", "Position" and/or "Size".

Switch off protection

To remove the protection, e.g. for a graphic or a frame, we double-click on the image or frame.

The corresponding dialogue box opens, "Picture" or "Frame".

In the "Options" tab we can specify which protection we want to remove: "Content", "Position" and/or "Size".

Alternatively, we right-click on the image and select Properties....

In the Protect area, we unprotect the options: "Content", "Position" and/or "Size" as required.

Protect drawing objects and form objects

The drawing objects that we insert into a document using the Drawing toolbar can be protected against accidental moving and resizing.

The same applies to form functions inserted form objects.

Switch on protection

We activate the protection via menu Format ▸ Object and Form ▸ Position and Size - Register "Position and size".

We activate the "Position" or "Size" check box.

Switch off protection

We switch off the protection via menu Format ▸ Object and Form ▸ Position and Size - Register [[Media:2017 01 HB LO Dialogbox W Position und Größe.png ["Position and size"]].

We deactivate the "Position" or "Size" check box.

Further Informations

Work file

Anleitung für die Formularsuche für eine Steuererklärung.odt

Documentation / Manuals

Documentation / Manuals

Any questions?

For questions on this topic go to Ask.LibreOffice