Documentation/WollMux/Mail Merge
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Basic information about this document and about WollMux mail merge
This document describes the WollMux mail merge, which you can find in LibreOffice behind the envelope in the sidebar. The LibreOffice mail merge is not described here.
This document shows how you can use WollMux mail merge to send letters or texts to a large number of addressees in a time-saving manner. It also describes how to print labels, which you can find under File → New → Labels and then fill using WollMux Mail Merge.
In addition, WollMux mail merge can be linked to WollMux's Content based directives and forms function.
Representation of the mail merge
- Source document or source template: This file consists, for example, of the letter (header) with its identically worded text passages. Placeholders, the so-called serial letter fields, are inserted for the variable text passages.
- Data source: The data source is another file, usually a Calc spreadsheet. This file contains all the information (e.g. the data on the addressee) that changes with each letter, i.e. is variable.
- Serial letter or serial label: The serial letter or serial label is the final result. It contains both the fixed and variable texts from the source document and the data source at the time of creation. It is created by merging these two files. The serial letter or serial label itself can be output in file form (one document for all letters or one file per letter) or in paper form (printer).
- Merge (merge serial letter document and data source): Process in which the mail merge letter is created from the source document -template and the data source. The mail merge is a final result that contains the data at the time of creation. It cannot be updated. If you update the source document or data source, you must perform the merge again.
- Mail merge field: Placeholder at which the matching information from the data source is inserted.
- Merge Fields: General term / generic term for mail merge fields.
- Special fields: Fields for individual control of variable content, e.g. for gender or if-then functions.