TDF/BoD Meetings/2023

    From The Document Foundation Wiki

    Minutes 2023-12-18

    The Document Foundation
    Formal Board of Directors Meeting 2023-12-18
    Meeting Minutes
    
    Date: 2023-12-18
    Location: BigBlueButton
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Florian Effenberger
    
    In the meeting:
       Board Members - Thorsten Behrens, Cor Nouws, Paolo Vecchi, Laszlo Nemeth, Emiliano Vavassori
       Board Deputy Member - Gabriel Masei
       Membership Committee Member(s) - Marina Latini
       Membership Committee Substitute Member(s) - Shinji Enoki
       Member(s) - 
       Community - Andreas Mantke, Jean-Baptiste Faure, Jean-Francois Nifenecker, Simon Phipps, Mike Schinagl, Eliane Domingos
       Team - Stephan Ficht, Guilhem Moulin, Michael Weghorn, Sophie Gautier
    
    Representation: Gabriel for Ayhan
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.
    
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. 
    * 2. 
    * 3. Thorsten, Cor
    * 4. Thorsten, Cor
      https://bbb.documentfoundation.org/rooms/egz-9hg-fcg-k1p/join
    * 5. 
    * 6. 
    
    The public meeting commences at 17:20 UTC / 18:20 Berlin time.
    
    ## AGENDA:
    
    ## Public Part
    
    1. Q&A: Answering questions from the community (all, 10 minutes)
       Rationale: Provide an opportunity for the community to ask
       questions to the board and about TDF
    
    Jean-Francois has questions about the situation with Emiliano, did not understand the message.
    Thorsten explains TDF is a legal person that is represented by natural persons, which is the board. For this, there is a "statement of representation" from the foundation authorities, which we have requested after the change of deputy chairperson role.
    Foundation authorities sent the _old_ list of representatives, with Emiliano as deputy chairperson, but added this is disputed.
    Paolo adds that the certificate states Emiliano _is_ the deputy chairperson.
    Cor proposes to share the internal discussion around this with the trustees.
    
    The public meeting ends at 17:28 UTC / 18:28 Berlin time.
    
    ## Private Part
    
    2. Discussion: Plans and initial budget ideas for 2024 (all, 20 minutes)
       Rationale: The primary agenda item for this formal meeting is the
       discussion of the first draft of our 2024 budget, that we will finalize
       and approve early next year.
    
    3. Discussion, Vote: Look into 2023 budget, if needed re-vote (all, 20
       minutes)
    
    4. Status Report, Discuss: Pending policy updates (Cor Nouws, Florian
       Effenberger, Thorsten Behrens, 5 mins)
    
    5. Discussion, Status update: Legal topic (Florian, Laszlo, 20 minutes)
    
    6. Discussion: Status update strategic goals (all, 20 minutes)
       Rationale: Discussion and follow-up from the items discussed in
       Berlin, Milano and Budapest
    
    7. Discuss: Last minute item(s) (owner of the item, all 10 minutes)
    
    The board-private meeting ends at 19:34 UTC / 20:34 Berlin time.
    
    Thorsten Behrens (Session chair)
    Florian Effenberger (Keeper of the minutes)
    

    Minutes 2023-11-27

    The Document Foundation
    Board of Directors Meeting 2023-11-27
    Meeting Minutes
    
    Date: 2023-11-27
    Location: BigBlueButton
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - Thorsten, Cor, Laslo, Gabor (joins 18:36)
       Board Deputy Member - Gabriel, 
       Membership Committee Member(s) - Marina, Uwe, 
       Membership Committee Substitute Member(s) - Shinji, Gabriele
       Member(s) - Simon, Eliane, Andreas, Eyal, 
       Community - Alex, g, 
       Team - Stephan, Florian, Italo, Heiko, Sophie, Stéphane, Michael W, Guilhem, Hossein, Ilmari, 
    
    Representation: Gabriel for Ayhan
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of ### Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently ###.
    
    
    ***** Someone to start recording via Chrome *****
    
    Recurring item: Publication of previous board minutes
     * board-discuss (now in Discourse)
     * tdf-members
     * NEW: Nextcloud folder page for minutes (previously was in the wiki)
     * wiki page for decisions
     * private minutes to the MC
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. 
    * 2. 
    * 3. 
    * 4. 
    * 5. 
    * 6. 
    * 7. 
    * 8. 
    * 9. 
    * 10. 
    
    ## AGENDA:
    
    ### Public Section
    
    1. Discuss: Answering questions from the community (tdf-board, 5 mins)
       Rationale: Provide an opportunity for the community to ask
       questions to the board and about TDF
    
    * any questions? (Thorsten)
    * hi all is there any information on the audit yet? (Alex)
    * q to [other board members] about your opinion about the audit? (Eyal)
     * what is the good way to tendering?
    * worse ask on a mailing list (Thorsten)
    * can't follow chat (Thorsten)
     * chat is ok if you do not want to speak
    * want keep audit discussion member-private (Thorsten)
     * tight by regulations
    * pitch ESC meeeting (Heiko)
     * can forward your question
     * wiki page
    * ask on baord discuss or internal list
     * other questions?
    
    
    2. Status Report, Discuss: Improving boards minuting (Florian
       Effenberger, Thorsten Behrens, 5 mins)
       Suggesting a set of steps that we can make here:
       1. create audio recording
       2. possibly have them in written form by making use of 'speach to
          text' techn.
       3. someone creates proper minutes from 1(+2); minutes give a broad
          summary of statements, and clear AI's/conclusions/decisions.
       4. these should be available in the week after a meeting and to be
          approved in the next meeting.
       5. Minutes will then be available in Nextcloud, possibly split
          according to visibility needs
       6. Florian and Thorsten to come up with improved minutes template
    
    * last week Stepahn/Florian had a call (Florian)
     * worked on controversial items
     * next steps is work from most recent to most oldest minutes
    * backlog for publishing (Thorsten)
     * asking for pateince
     * is in progress
    
    
    3. Status Report: Re-hiring for developer role (Florian Effenberger, 5 mins)
    
    * did get some applications (Florian)
     * several people in
     * first application very fast after a few days only
    * where was it published (Michael M)
    * several places (Florian)
     * Mike S reaching out
    * several pages to publish (Eyal)
     * e.g. stack overflow
    
    The public meeting ends at 17:33 UTC / 18:33 Berlin time.
    
    
    ### Member-Private Section
    
    * member-private Q&A
    
    4. Status Report: Status on audit and annual report (Florian
       Effenberger, 10 mins)
    
    The member-private meeting ends at 18:07 UTC / 19:07 Berlin time.
    
    
    ### Board-Private Section
    
    5. Vote, Discuss: Trademark compensation discussion (Florian
       Effenberger, 10 mins)
    
    6. Vote, Status Report, Discuss: Finalizing tendering and procurement
       policy (Florian Effenberger, Cor Nouws, 10 mins)
    
    7. Status Report: Check invitation, if needed schedule another formal
       board meeting (Florian Effenberger, 5 mins)
    
    8. Status Report, Discuss: Outstanding invoices wrt tendering (Florian
       Effenberger, Cor Nouws, 5 mins)
    
    9. Status Report, Discuss: Pending policy updates (Cor Nouws, Florian
       Effenberger, Thorsten Behrens, 5 mins)
    
    10. Discuss: Last minute item(s) (tdf-board, 5 mins)
       Rationale: if there is time left, and anything is popping up after
       sending the agenda
    
    The board-private meeting ends at 18:32 UTC / 19:32 Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-11-13

    The Document Foundation
    Board of Directors Meeting 2023-11-13
    Meeting Minutes
    
    Date: 2023-11-13
    Location: BigBlueButton
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - Thorsten Behrens, Paolo Vecchi, Cor Nouws, Laszlo Nemeth, Gabor Kelemen, Laszlo Nemeth (joins at 18:50 Berlin time)
       Board Deputy Member - Gabriel Masei
       Membership Committee Member(s) - #
       Membership Committee Substitute Member(s) - Shinji Enoki
       Member(s) - Andreas Mantke, Eliane Domingos, "sockseight" aka Sanchu Manthiram Shanmugam
       Community - jacksonjunior aka Jackson Cavalcanti Junior
    
       Team - Florian Effenberger, Stephan Ficht, Hossein Nourikhah
    
    Representation: Gabriel for Ayhan
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of ### Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently ###.
    
    
    ***** Someone to start recording via Chrome *****
    
    Recurring item: Publication of previous board minutes
     * board-discuss (now in Discourse)
     * tdf-members
     * NEW: Nextcloud folder page for minutes (previously was in the wiki)
     * wiki page for decisions
     * private minutes to the MC
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. 
    * 2. 
    * 3. 
    * 4. 
    * 5. Thorsten, Cor possibly
    * 6. Thorsten, Cor possibly
    * 7. Thorsten, Cor
    * 8. 
    
    The public meeting commences at 17:18 UTC / 18:18 Berlin time.
    
    ## AGENDA:
    
    ### Public Section
    
    1. Discuss: Answering questions from the community (tdf-board, 5 mins)
       Rationale: Provide an opportunity for the community to ask
       questions to the board and about TDF
    
    * any q.?
    * why running again removing deputy chair to replace him with a director that is happy to support your conflict of interests? (Paolo)
     * you are again acting against legal advice (Paolo)
    * vote is a private one
     * reason are the same and even more than last time
     * close to lying
    * having statement from (Thorsten)
    * Happy to defend my statements in a court of law (Paolo)
    * The statement from the Foundations Association fully fit with your behaviour and our lawyer advised against replacing Emiliano (Paolo)
     * saying please don't do it
    * we will see how vote comes out (Thorsten)
     * none of the reasons have vanished
    * The reasons were false in the first place and of course those that support your conflicts will support you
    * agenda shared very late (Eliane)
    * lot of things going on (Thorsten)
     * moderation of sent email
    * proposing my help (Eliane)
    * have  no control over members (Thorsten)
     * should come earlier
    * not only this time that agenda/invitation comes late
     * not appropriate vote behind the scenes
     * all members have to know what's going on at TDF
     * is ground for next election
    * call is fixed date/time so everyone knows
    * board always voted on deputy chair in private
     * no influence on the elections because will be finished before
     * no public discussion here
    * it's not electing but removing a deputy chair person (Paolo)
    * does not help because is board decision
     * chair deputy is not collaborating
    * has been explained (Cor)
    * is against any legal advise (Paolo)
    * nonsense on the table getting boring (Thorsten)
    * who will be new deputy chair? (Andreas)
    * can't follow all places during board call (Thorsten)
    * you are removing dep chair against his will (Paolo)
    * happy for you to defend what I said in court if you want to sue me (Paolo)
    * not a good idea threaten people by going to court (Thorsten)
     * you are always crying for the lawyers to help you
    * I'm not threatening you are the one saying I'm lying, take me to court if you are not happy (Paolo)
    * now we have another thing (Eliane)
    * topic is not for the call today (Thorsten)
     * have other topics today and want to move on
     
    
    
    2. Discuss: Improving boards minuting (Florian Effenberger, Thorsten
       Behrens, 5 mins)
       Suggesting a set of steps that we can make here:
    
       1. create audio recording
    
       2. possibly have them in written form by making use of 'speach to
          text' techn.
    
       3. someone creates proper minutes from 1(+2); minutes give a broad
          summary of statements, and clear AI's/conclusions/decisions.
    
       4. these should be available in the week after a meeting and to be
          approved in the next meeting.
    
       5. Minutes will then be available in Nextcloud, possibly split
          according to visibility needs
    
       6. Florian and Thorsten to come up with improved minutes template
    
    * some improving (Thorsten)
    * few iterations needed (Florian)
     * making few progress
     * summarizing votes
     * minute properly heated meetings
    * template with more structure (Thorsten)
     * discourse provides opportunities for votes, etc.
     * progress week by week
    
    3. Status Report, Discuss: Update on whistleblower policy (Florian
       Effenberger, 10 mins)
    
       * status report on implementation
       * as per whistleblower policy, TDF needs a designated person (or
         group of people) to receive reports
    
    * is voted in (Thorsten)
     * few more things to do
    * signed pdf already (Florian)
     * need to name internal person
    * what reqirements for that person (Thorsten)
    * suggest choose a person noit implicated in all the tensions (Florian)
    * what is the role of this person? (Cor)
    * no fund. difference between external and internal person (Thorsten)
    * explaining / proposing link (Florian)
     * https://wiki.documentfoundation.org/images/8/89/Whistleblowing_EN.pdf
     * see § 4
     * contact person to assist
     * handle private until possible persons were contacted
    * clarify and then go fot vote (Thorsten)
    
    4. Status Report, Discuss: LibOCon 2024 status (Florian Effenberger, 5 mins)
       Recurring status report on planning next year's conference
    
    * Still have my proposal for Luxembourg on hold and met last week secretary of states from Portugal (Paolo)
     * would love to have it in Lisbon and it was one of the proposal made at LibOCon together with Luxembourg
    * come to Brazil (Eliane)
    
    
    The public meeting ends at 17:52 UTC / 18:52 Berlin time.
    
    
    ### Member-Private Section
    
    none this time
    
    
    ### Board-Private Section
    
    5. Status Report: Status on audit and annual report (Florian
       Effenberger, 10 mins)
    
    6. Status Report, Discuss: Pending policy updates (Cor Nouws, Florian
       Effenberger, Thorsten Behrens, 10 mins)
    
       Finalize implementation Whistleblowing Policy/Procedure
    
    7. Status Report, Discuss: Outstanding invoices wrt tendering (Florian
       Effenberger, Cor Nouws, 10 mins)
    
    8. Discuss: Last minute item(s) (tdf-board, 5 mins)
       Rationale: if there is time left, and anything is popping up after
       sending the agenda
    
    The board-private meeting ends at 18:32 UTC / 19:32 Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-10-30

    The Document Foundation
    Board of Directors Meeting 2023-10-30
    Meeting Minutes
    
    Date: 2023-10-30
    Location: BigBlueButton
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - Thorsten, Paolo, Cor, Gabor, Emiliano (from 17:27 UTC on)
       Board Deputy Members - Gabriel
       Membership Committee Members - Marina
       Membership Committee Substitute Members - #
       Member - Andreas, Eliane, Simon, Regis
       Community - #
       Team - Florian, Stephan, MichaelW
    
    Representation: Gabriel for ###
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of ### Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently ###.
    
    
    ***** Someone to start recording via Chrome *****
    
    Recurring item: Publication of previous board minutes
     * board-discuss (now in Discourse)
     * tdf-members
     * NEW: Nextcloud folder page for minutes (previously was in the wiki)
     * wiki page for decisions
     * private minutes to the MC
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. 
    * 2. 
    * 3. 
    * 4. 
    * 5. 
    * 6. 
    * 7. 
    * 8. 
    * 9. 
    
    The public meeting commences at 17:15 UTC / 18:15 time.
    
    ## AGENDA:
    
    ### Public Section
    
    1. Discuss: Answering questions from the community (tdf-board, 5 mins)
       Rationale: Provide an opportunity for the community to ask
       questions to the board and about TDF
    
    * Membership page does not reflect status quo (Simon)
      * First filing with the new tool (Marina)
      * Took a bit longer, draft ready, final announcement today or tomorrow
      * Sorry for the delay
    
    2. Vote, Discuss: Publish Android Viewer on PlayStore again (Florian
       Effenberger, Thorsten Behrens, 10 mins)
    
       Version 7.6 has been published on F-Droid since a while, with good
       quality
    
       Discuss Motion, possibly vote:
       * with the release of LibreOffice 7.6.3 end of November
       * publish the Android Viewer again on the Google PlayStore
       * instruct Florian to work with Italo, Michael and Cloph to prepare
         the release, and its announcement
    
    * negative comments (Thorsten)
     * Michael doing updates
     * shared community effort
    
    * vote is called (Thorsten)
     * approved
    
    3. Discuss: Improving boards minuting (Florian Effenberger, Thorsten
       Behrens, 5 mins)
    
       Suggesting a set of steps that we can make here:
    
       1- create audio recording
       2- possibly have them in written form by making use of 'speach to text' techn.
       3- someone creates proper minutes from 1(+2); minutes give a broad summary of statements, and clear AI's/conclusions/decisions.
       4- these should be available in the week after a meeting and to be approved in the next meeting.
       5- Minutes will then be available in Nextcloud, possibly split according to visibility needs
       6- Florian and Thorsten to come up with improved minutes template
    
    * alternative proposed (Florian)
    * much clearer (Florian)
     * try it again for this call
    * any other thoughts on that? (Florian)
    
    The public meeting ends at 17:31 UTC / 18:31 Berlin time.
    
    
    ### Member-Private Section
    
    4. Status Report, Discuss: Improving relations & communications
       (Thorsten Behrens, Cor Nouws, 5 mins)
    
    The member-private meeting ends at 17:38 UTC / 18:38 Berlin time.
    
    
    ### Board-Private Section
    
    5. Status Report: Status on audit and annual report (Florian
       Effenberger, 15 mins)
    
    6. Status Report: Pending admin work (banks & taxes) (Florian
       Effenberger, Thorsten Behrens, 5 mins)
    
    7. Status Report: board and staff mediation (Florian Effenberger, Cor
       Nouws, 5 mins)
    
    8. Discuss: Quick recap board Deck usage (Thorsten Behrens, 5 mins)
    
    9. Discuss: Last minute item(s) (tdf-board, 5 mins)
    
    The board-private meeting ends at 18:35 UTC / 19:35 Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-10-16

    The Document Foundation
    Board of Directors Meeting 2023-10-16
    Meeting Minutes
    
    Date: 2023-10-16
    Location: Jitsi
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - Cor, Thorsten, Laszlo, Gabor, Emiliano, Paaolo (joined 16:15 UTC)
       Board Deputy Members - Gabriel
       Membership Committee Members - Uwe, Shinji, 
       Membership Committee Substitute Members - #
       Member - #
       Community - sockseight, andreas, Eliane Domingos, Timothy Brennan Jr, Simon Phipps (TDF Trustee), Régis Perdreau - member
       Team - Stephan Ficht, Florian Effenberger, Michael Weghorn
    
    Representation: Gabriel for Ayhan
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 4 Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 3.
    
    
    ***** Someone to start recording via Chrome *****
    
    Recurring item: Publication of previous board minutes
     * board-discuss (now in Discourse)
     * tdf-members
     * NEW: Nextcloud folder page for minutes (previously was in the wiki)
     * wiki page for decisions
     * private minutes to the MC
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. 
    * 2. 
    * 3. 
    * 4. 
    * 5. 
    * 6. 
    * 7. Thorsten
    * 8. 
    * 9. Thorsten
    * 10. 
    * 11. 
    
    The public meeting commences at 16:05 UTC / 18:05 time.
    
    ## AGENDA:
    
    ### Public Section
    
    1. Discuss: Answering questions from the community (tdf-board, 5 mins)
       Rationale: Provide an opportunity for the community to ask 
       questions to the board and about TDF
    
    2. Discuss: Improving boards minuting (Florian Effenberger, Thorsten
       Behrens, 5 mins)
    
       Updated plan, after discussion:
    
       1- create audio recording;
       2- this is as fall back only;
       3- create proper minutes: a broad summary of statements, and clear
          AI's/conclusions/decisions.
       4- these should be available in the week after a meeting and to be
          approved in the next meeting.
       5- Minutes will then be available in Nextcloud, possibly split
          according to visibility needs
       6- Florian and Thorsten to come up with improved minutes template
    
       Related: start board call 15 minutes later, to accomodate Emiliano?
    
    ###Stephan: missed this because of connection probs###
    
     * BoD meetings now scheduled to start at 16:15 UTC / 18:15 Berlin time
    
    3. Status Report: Strategy 2022 Items - Status (Thorsten Behrens, Cor
       Nouws, Gabriel Masei, Gabor Kelemen, 5 mins)
    
       Regular reporting about status of the Strategic items in
       https://nextcloud.documentfoundation.org/f/1129829
    
     * try to find more ecosystem comp (Thorsten)
      * getting people in the fun, in the code
      * confidence that it is just working
      
    
    The public meeting ends at 16:22 UTC / 18:22 Berlin time.
    
    ### Member-Private Section
    
    4. Status Report, Discuss: LibOCon conclusions + Follow Up (Gabriel
       Masei, 10 mins)
    
    5. Status Report, Discuss: Improving relations & communications
       (Thorsten Behrens, Cor Nouws, 10 mins)
    
    The member-private meeting ends at 16:48 UTC / 18:48 Berlin time.
    
    ### Board-Private Section + Uwe
    
    6. Status Report: Status on audit and annual report (Florian
       Effenberger, 5 mins)
    
    7. Status Report: Pending admin work (banks & taxes) (Florian
       Effenberger, Thorsten Behrens, 5 mins)
    
    8. Status Report: board and staff mediation (Florian Effenberger, Cor
       Nouws, 5 mins)
    
    9. Status Report: Re-hiring for developer role (Florian Effenberger, 5
       mins)
    
    10. Discuss: Quick recap board Deck usage (Thorsten Behrens, 5 mins)
    
    11. Discuss: Last minute item(s) (tdf-board, 5 mins)
    
    The board-private meeting ends at 17:22 UTC / 19:22 Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-10-02

    The Document Foundation
    Board of Directors Meeting 2023-10-02
    Meeting Minutes
    
    Date: 2023-10-02
    Location: Jitsi
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
        Board Members - Thorsten Behrens, Cor Nouws, Paolo Vecchi, László Németh, Emiliano Vavassori,
        Board Deputy Members - Gabriel Masei
        Membership Committee Members - Uwe Altmann,
        Membership Committee Substitute Members - #
        Member - #
        Community - Andreas, Timothy Brennan Jr, Eliane D,
        Team - Stephan Ficht, Florian Effenberger, Sophie Gautier, Michael Weghorn, Christian Lohmaier, DR. Heiko Tietze, Stéphane Guillou,
    
    Representation: Gabriel Masei for Ayhan Yalçınsoy
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4
    
    
    ***** Someone to start recording via Chrome *****
    
    Recurring item: Publication of previous board minutes
      * board-discuss (now in Discourse)
      * tdf-members
      * NEW: Nextcloud folder page for minutes (previously was in the wiki)
      * wiki page for decisions
      * private minutes to the MC
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
       https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1.
    * 2.
    * 3.
    * 4.
    * 5. Thorsten
    * 6.
    * 7. Thorsten
    * 8.
    * 9.
    * 10.
    * 11.
    * 12.
    * 13.
    
    The public meeting commences at 16:05 UTC / 18:05 Berlin time.
    
    ## AGENDA:
    
    ### Public Section
    
    1. Discuss: Answering questions from the community (tdf-board, 5 mins)
        Rationale: Provide an opportunity for the community to ask
        questions to the board and about TDF
    
    * very packed agenda, 13 items, 70 minutes, lots of discussion (Stephan)
      * enough time for appropriate discussion for 13 matters?
    * sort of meta question (Thorsten)
      * per se don't see a problem lot of work get done
    
    2. Discuss: Improving boards minuting (Florian Effenberger, Thorsten
        Behrens, 10 mins)
    
        Suggesting a set of steps that we can make here:
         1- create audio recording
         2- possibly have them in written form by making use of 'speach to text' techn.
         3- someone creates proper minutes from 1(+2); minutes give a broad summary of statements, and clear AI's/conclusions/decisions.
         4- these should be available in the week after a meeting and to be approved in the next meeting.
    
    * good if two persons start recording (Florian)
      * speech to text
      * more key results covered
    * condensed report (Cor)
      * clarify during next meeting
      * doing one this swiftly
    * work under way with BigBlueButton (Thorsten)
    * good that BBB will be implemented as I proposed a while back (Paolo)
    
    * audio recording: always two recordings or more, one is too risky (Florian)
    * speech to text probably as much work as writing directly, small glitch in recognition can change meaning
    * in any case, advocating for AI/results minutes, not word protocol, this just takes way way too much time
    
    
    3. Discuss: Membership in other ABs and points of contact (KDE, GNOME,
        OSI, OASIS, OFE, OSBA) (Florian Effenberger, 5 mins)
    * cf. Florian's e-mail from July 17
       * KDE: Thorsten
       * GNOME: ? (used to be Norbert in the past)
       * OASIS: nothing further to do
       * OSI: approach Simon and Carlo for more closely liasion
       * OFE: Italo
       * OSBA: could liase further
    
    * may be ask Lothar for OSBA (Thorsten)
      * OSI is very important
      * suggest to ask Michael Meeks for GNOME
    
    4. Discuss: Next decade manifesto / vision statement (tdf-board, 5 mins)
    
        Suggestion: ask Italo to come up with an initial draft.
    
    * backlog item for the board (Thorsten)
      * quite difficult to design by commitee
      * suggest Italo to do
    * one-sided if only one person drafts (Stephan)
    * agree with that approach, to have Italo do it (Uwe)
      * few years ago made a draft already
      *  quite happy with Italo doing it
    * board failed to come up with an own proposition (Paolo)
    * suggest to leave it to the next board as we have already enough issues to deal with (Paolo)
    * important to ask people from asian and african community (Sophie)
    * founders did a very good NDM (Heiko)
      * just keep it
    * needs a bit polishing (Thorsten)
    * agree with Heiko to keep the Manifesto as it is (Paolo)
    
    5. Status Report: Status: LibreOffice in the app stores (Florian
        Effenberger, 5 mins)
    
        Status report and various ongoing discussions
    
        * current status & timeline
        * upgrade cycles - no easy way to get recurring purchases/donations
        * for the moment, don't cut users off of updates?
    
    * been publishing for approx. a year (Florian)
      * money paid (!= money earned, due to delayed payout) so far: Microsoft 11.489,84 € and Apple 72.772,15 €
      * updated numbers in preparation for October's AB meeting
      * for the moment, infinte updates, but not explcitly communicated
    * no plan to change updates (cloph)
      * downloading in the same rate
      * MS steadily increase
      * no need to change our policy
      * Apple going strong too
      * maybe reconsidering policy for 24.2-version
    * solve if and when it arrises (Thorsten)
    * needed initially registration as a non profit (cloph)
      * accept ApplePay - Stripe accepts Apple pay (Florian)
      * donate and sell in app store might be mutually exclusive (Cloph)
    
    AI Cloph: investigate donate options for Apple and see requirements, report back in 4 weeks (not a hard deadline)
    
    The public meeting ends at 16:35 UTC / 18:35 Berlin time.
    
    ### Member-Private Section
    
    6. Discuss, member-private: Draft community bylaws (tdf-board, 5 mins)
    
    The member-private meeting ends at 16:43 UTC / 18:43 Berlin time.
    
    ### Board-Private Section + MC
    
    7. Vote, Discuss: Trademark compensation discussion (Florian Effenberger, 5 mins)
    
    8. Status Report: Status on audit and annual report (Florian
        Effenberger, 5 mins)
    
    9. Status Report: Close / move bank accounts (Florian Effenberger,
        Thorsten Behrens, 5 mins)
    
    10. Status Report: Check invitation, if needed schedule another formal
         board meeting (Florian Effenberger, 5 mins)
    
    11. Discuss: Re-hiring for developer role (Florian Effenberger, 5 mins)
    
    12. Discuss: Quick recap board Deck usage (Thorsten Behrens, 5 mins)
    
    13. Discuss: Last minute item(s) (tdf-board, 5 mins)
         Rationale: if there is time left, and anything is popping up after
         sending the agenda
    
    The board-private meeting ends at 17:17 UTC / 19:17 Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-09-20

    The Document Foundation
    Board of Directors Meeting 2023-09-20
    Meeting Minutes
    
    Date: 2023-09-20
    Location: at PRECIS/University Politehnica Bucharest
    

    Minutes 2023-09-19

    Joint Meeting between Board, MC and team
    Tuesday, 2023-09-19
    
    Participants
    Board - Laszlo, Gabor, Gabriel, Emiliano, Cor, Thorsten, Paolo (remote)
    Membership Committee - Balázs, Marina, Gustavo, Uwe, Shinji, Gabriele (remote at 18:10)
    Team - Heiko, Christian, Michael W, Stéphane, Michael S, Stephan, Italo, Hossein, Xisco, Guilhem, Olivier, Florian, Sophie (remote), Ilmari (remote)
    Guests - Allison (approved unanimously)
    
    Start: 14:10 Bucharest local time
    Planned end: 18:00 Bucharest local time
    
    1. staff policy
    
    2. planned demotion of Emiliano
    
    3. interaction and communication, toxic work environment
    
    4. feeling is the board actually not solves anything
    
    5. Status of the audit
    
    6. ongoing health issues
    
    7. Khaled leaving the team after just a few months in the position
    
    8. flagging and controlling communication/posts
    
    9. (board's) achievements in the current board term, especially since LibOCon Milan Sept2022
    
    10. strategic goals, and community building (board, MC)
    

    Minutes 2023-09-18

    The Document Foundation
    Formal Yearly Board of Directors Meeting 2023-09-18
    Meeting Minutes
    
    Date: 2023-09-18
    Location: at PRECIS/University Politehnica Bucharest / Jitsi
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - Thorsten, Lazslo, Cor, Gabor, Paolo (remote)
       Board Deputy Members - Gabriel
       Membership Committee Members - Marina, Gustavo, Uwe, Shinji, Gabriele
       Membership Committee Substitute Members - 
       Community - #
       Team - Stephan, Florian, MichaelW
      
    
    Representation: Gabriel for Ayhan
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of ### Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently ###.
    
    
    ***** someone to start recording via Chrome *****
    
    Recurring item: Publication of previous board minutes
     * board-discuss (now in Discourse)
     * tdf-members
     * NEW: Nextcloud folder page for minutes (previously was in the wiki)
     * wiki page for decisions
     * private minutes to the MC
       * missing currently May 29 and June 12
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    
    
    * 1. 
    * 2. 
    * 3.  Thorsten, Gabor
    * 4.
    
    
    Problem: was deadline for invitation properly respected? 
    
    The confidential meeting commences at 15:27 UTC / 18:27 Bucharest time.
    
    ### AGENDA:
    
    ## Public Part
    
    1. Q&A: Answering questions from the community (all, 10 minutes)
       Rationale: Provide an opportunity for the community to ask
       questions to the board and about TDF
    
     * any questions?
     * outcome of strategic goals? (Stephan)
     * not much progress (Cor)
      * regrets for that
     * my energy exhausted with ongoing fights (Thorsten)
      * some interesting things happening
      * see influx of professional demand
     * lack of energy from Thorsten (Emiliano)
      * little strategy could be done the situation given
     * discussed earlier survey in Budapest (Cor)
      * sth matching with team 
     * teaching LO at universities (Gabriel)
      * discussed with UPB, are totally open
      * already some proposals
      * should not miss this opportunity
      * establish a meeting
      * me ideas from dev perspective
      * best source of devs
      * skills in Romania very high
    * how much OSS is known? (Gabriele)
    * working with a NGO (Gabriel)
     * unclear how deep involved in university
     * proposed corporation
     * perhaps proposal after LibOCon
     * q. how to proceed
    * propose lesson of usage of LO (Gabriele)
     * e.g. word processing
     * afterwards go deeper
    * workshop already proposed during LibOCon
    * perhaps going to much in details here (Cor)
    * best person to tal to is Hossein (Gabriel)
     * doing the workshop
    * exactly what we try to do e.g. for LATAM (Gustavo)
     * huge opportunity to hop on
    * good to set up a schedule (Gabriel)
    * starting a training end of the year (Marina)
     * could to have a agreement backed by board
    * need for more deeop discussion (Gabriel)
    * propose wednesday (Thorsten)
     * backing this
    * concerned with public sector (Thorsten)
     * encourage to make them contribute (back)
    * bringing bacl LO on the political agenda, governments (Paolo) 
    
    
    2. Discussion: Status update strategic goals (all, 20 minutes)
       Rationale: Discussion and follow-up from the items discussed in
       Berlin, Milano and Budapest
    
     continued publicly from the above
    
     * six strategic items defined Sep 2022 (Cor)
      * quoting them from https://nextcloud.documentfoundation.org/f/1129829
         - Double number of developers
         - Significantly increase contributions from non-EU citizens & entities
         - In 2 years, get 2 additional companies into project
         - 10% of project budget decided on i.e. voted by members
         - Substantially increase diversity in the project
         - Teaching LO programming & coding details by university - computer science subject
     * TDF publicly not interesting (Thorsten)
     * because of any blockers? (Emiliano)
     * mntoring is a good thing (Thorsten)
     * tasking to marketing? (Emiliano)
    * main issue to keeping devs (Laszlo)
    * getting students in contact w LO (Thorsten)
     * starting e.g. w extensions
     * enable corporate users
    * missing invest in certifications (Marina)
     * demand in training
     * restarting this topic
     * not really pushing on that
    * AI thing (Gabriele)
     * thinking about to be integrated in LO
     * how to profite here?
    * is macro dev (Thorsten)
     * GSoC project wrt machine learning last year
    
    
    3. Discussion: Plans and initial budget ideas for 2024 (all, 20 minutes)
       Rationale: The primary agenda item for this formal meeting is the
       discussion of the first draft of our 2024 budget, that we will finalize and approve early next year.
    
     * increasing income from appstores (Florian)
      * things relatively constant
     * talented dev [name] in South-America (Gustavo)
      * python-LO community
      * IDE
      * could be a step to involve python community
      * opportunity to make engage people on that
     * enable people to do (Thorsten)
     * printing API (Uwe)
      * worth putting some energies to evaluate options
    
    The public meeting ends at 16:40 UTC / 19:40 Bucharest time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-09-04

    The Document Foundation
    Board of Directors Meeting 2023-09-04
    Meeting Minutes
    
    Date: 2023-09-04
    Location: Jitsi
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - Thorsten, Paolo, Lazslo, Cor, Gabor, Emiliano
       Board Deputy Members - Gabriel
       Membership Committee Members - Marina, Uwe, Gabriele
       Membership Committee Substitute Members - Shinji
       Community - Eliane, Hardy, Rengeul Netsroht, Tulio Macedo
       Team - Stephan Ficht, Florian, Michael W.
    
    Representation: Gabriel for Ayhan
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.
    
    
    ***** Someone to start recording via Chrome *****
    
    Recurring item: Publication of previous board minutes
     * board-discuss (now in Discourse)
     * tdf-members
     * NEW: Nextcloud folder page for minutes (previously was in the wiki)
     * wiki page for decisions
     * private minutes to the MC
       * missing currently May 29 and June 12
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
     * 1. 
     * 2. 
     * 3. 
     * 4. 
     * 5. 
     * 6. Thorsten, Gabor
     * 7. 
     * 8. Thorsten, Gabor
     * 9. 
    
    
    The public meeting commences at 16:04 UTC / 18:04 Berlin time.
    
    AGENDA:
    
    Public Section
    
    1. Discuss: Answering questions from the community (tdf-board, 5 mins)
       Rationale: Provide an opportunity for the community to ask questions to the board and about TDF
    
     * any questions? (Thorsten)
     * saw private item for new deputy chair (Eliane)
       * what's the motivation?
     * we put that as a private agenda item (Thorsten)
      * so then discussing the reasons in detail in public can not defeats the reason
      * if Emiliano is fine with discussing that me and probably others can give brief statement here
      * there is noch decision, is just discussion of an agenda item and possibly vote
      * how that vote will turn out and what exactly will be the content of the vote remains to be seen
     * like to be discussed in public (Emiliano)
      * think questions are clear
      * I don't see any point in not discussing in public
     * to repaet: you don't see any point to discuss it in public? (Thorsten)
     * No, I don't see any point why NOT discussing it in public (Emiliano)
     * let me make a very quick statement on that (Thorsten)
      * the history of the dep chair is a little bit convoluted for this board (Thorsten)
      * first team of chair persons were Caolan and me
      * sadly Caolan then stepped down some time July last year
      * next dep chair was Emiliano
      * I proposed and suggested Emiliano
      * for many reasons one of them that we were sitting mostly for many differences, for many discussions we were having diverging opinions
      * I thought it would be useful thing if the chair persons would somehow then be able to represent different sides and with some time and some discussion perhaps find compromise
      * so is difficult, always takes time and sometimes quite some energy
      * but I think we tried pretty hard last year
      * the problem is that things felt apart, I think, in december like towards the end of the year
      * and then there was essentially no communication between the two of us
      * so simply stopped answering and stopped interacting
      * which personally I can understand, there was difficult times in the board
      * but of course the idea to have this sort of setup didn't work at all
      * and more quite the contrary, was just hardening the positions also in public
      * that wasn't great
      * there were some internal problems were Emiliano was actively going behind the rest of the board's back and taking actions that were just not ok
      * so if you mail people, let's say, tell them things or to stop doing things behind the board's back as a director I think that's not great in the situation
     * and further statements there "very, very frustrated", "ashamed", "don't want to be part of this board", etc. what then for me was the point where I thought this is getting little bit risky
     * then, right now and sometimes, we had this extraordinary board meeting for example
     * Emiliano has this challenge, it's not something that is anybodies fault. But it's problem when someone tends to be late and/or in a car and then if I can't make it and Emiliano has bad internet or sits in the car then we can't have a quorate meeting. Because always need one chair person at least in the room.
      * so, taking this all together, the suggestion is to at least discuss electing a different chair person and those are the reasons
      * you know that I respect you and I know that I tried hard to make this work (Thorsten)
      * the chairpersons is something that is internal to the board, it's like board secretary or something like that
     * [laughing from the audience]
     * there is one tiny little aspect witch chair persons get a little bit extra, other than that chair persons have a lot of work (Thorsten)
      * it's maybe something that we shouldn't overstate and overstress
      * the point is we are all directors of the Foundation and we to need work together and then there is some technical details for which is someone thought for the statutes we need chair persons
     * my perception from my position the balance inside the board is not there (Emiliano)
      * did not affect my presence to the board
      * whenever I was not able to join I stated it before when it was clear to me I can attend or not
      * and if I am attending this is minuted
      * third thing, probably most important, it's kind of untrue that I didn't participate in the discussion
      * the point is that if I am constantly pointing out stuff that is not taken in consideration in the long run I stop saying that and that doesn't make me agree from what the rest of the board make.
      * and since there is a great push for consensus and consensus seeking which I only see now stated and never seen it last year.
      * when I know for sure when someone decided to take a subset of the board and making decisions for the rest of the board and not discussing those decisions and just put it out for themselves on the plate when ever they have dealt with it.
      * there is a shadow board, it's a reality.
      * so it's November someone decided that a couple of directors should not participating in discussing some of the decisions that the board has to take.
      * we just get in front of the voting page, that's it.
      * it's true may be for the majority of the board.
      * the point is this board is not seeking consensus at least since november.
      * I think it is the responsibility of a chairman to try to seek consensus in this kind of board.
      * never stated that I am not available to find consensus, but when I am constantly ignored and when other members of the board stated that there are issues that are constantly ignored that doesn't put a very good outcome of the board in general.
      * what has been said is true, but that's not irremediable
      * what I find irremediable and not acceptable is that a chairman stops to seek consensus inside the board
      * even more, the motion to remove me as a deputy as action, is literally to remove any counteract towards the majority of the board.
      * at this point there is no need for a consensus anymore
      * I think it is not what the community want
      * I think there should be a balance which without me and without Paolo isn't in regard
      * there is no differences there, no arguing
      * again, we are just ignored. It is reality. It's not something subjected. It's truth. It's evidence. It's in the minutes. We are ignored. Full stop.
     * there certainly was quite significant effort to find consensus (Thorsten)
      * let me just remind you of this LibreOffice Online and this attic proposal that we worked long and hard to find a compromise
     * I am sorry, Thorsten, that was basically used for me to put me in a position where I wasn't agreeing and tried to lute me to show all the rest of the people that I was working to it, so I agreed that. And that's not the case. Because at the voting how to close that and to freeze the repository upset that. (Emiliano)
     * my point is that we used to collaborate on that (Thorsten)
      * finding compromise and finding middle ground does not mean showing up for a vote
      * but that means weeks, sometimes months of interaction and figuring out what to do and where the points of compromise are
     * and that needs time and simply did not interact with me december last year
     * there is no way to interact with you anymore (Emiliano)
      * whatever I can propose for the better, I did propose back then was either ignored, misused or ignored again
     * that's objectively not the case (Thorsten)
      * of course we can agree to disagree here and we probably should
      * I am sorry for this. I honestly though think that's for the better to have a functioning setup there in particular in times of stress and in times of sometimes things changing very rapidly with thi unique situation we are facing. And if you find time, Emiliano, to interact again I am most happy to talk and figuring out where possible lines of compromises...
     * but when I replied to your request to change the deputy I replied to ### my intentions to find compromise (Emiliano)
      * I replied at the end and insist that the only solution is you wanted to want which is simply put me outside of the game and add another one in a point where he can ###
      * that's the only thing you want and whichever anyone could say would not remove you from that position
     * that's how it's difficult to compromise with you
      * and with a lot of people inside the board once you are fixed in a ### way and in a certain direction there is mostly nothing that you will considerate
     * so again we should agree to disagree (Thorsten)
      * very quickly Paolo and then Gabriele
     * it is a very, very important matter (Paolo)
      * so if time is needed we have to dedicate time to this matter
      * because of the end we can not only say let's agree to disagree
      * because we have a mailbox just full of evidence that confirms what Emiliano says
      * my answer to you, Thorsten, to the same email, because you are the one coming out with that, and all the type of justification that come there are actually false
      * it's not possible to have the many time, even also with conversation with professionals having a chair person actually coming out with false statements knowing that they are false because actually there is many evidence that it is false
      * that's why I even maintain I said, guys, if you really think that things are in regard I have no issue at all to share my mailbox with the public what will show: No, we can not agree to disagree because the reality is actually very, very different.
      * so I see that naturally when has been announced that there is a shadow board, because that was the case.
      * The first instance of this shadow board probably we have seen it clearly for this new developer proposal. Was somebody needed to actually have a proposal that will not inflict on our organization clear agreements between TDF and these organizations. So that's the first element. But then even in the times there has been complaint: Ah, you Emiliano, didn't want to participate to the AT ### recordings of the shadow board. I have seen the answer, like myself. No, if we have to be accomplices for that what is seriously wrong. We are having professional consultation all the time because of that. We see also on board and board's discuss kind of less ethical backgrounds to this conversation. And, btw, we actually have another legal advise coming just before the call that says: no, what you are trying to do is again wrong. From a professional that doesn't even know the amount of evidence that we have against what you have stated. So, being a chairman these type of behaviour are unacceptable.
     * I think people are mostly in agreement, at least those people that I have talked with, that your behaviour is entirely unacceptable (Thorsten)
      * you are showing excellent example of dilution of conversations and wake 
     * If you wonna say that what I am saying is false, for me it's not an issue to provide publicly the evidence ### (Paolo)
      * there is clear evidence from the faults that we have in the discussions
     * you are happily providing evidence selectively (Thorsten)
     * I can make available my whole mailbox because I have no shame on that (Paolo)
      * we have also evidence that actually the board has not been, let's say participated.
      * we have actually discussing all in between me, Cor, yourself and Emiliano
      * and then Emiliano get's naturally ignored as he said
      * like I get ignored when I said: this is wrong
      * what is happening is wrong and you ignore both my self and Emiliano
      * Emiliano is actually stating these are the facts
      * and I am just confirming that actually these are the facts because I have evidence
     * problem is that what you, Paolo, always state is fact is usally quite nuanced (Thorsten)
      * and you are very likely cherry-picking
     * last comment: we receive actually conformation that what you try to do is wrong (Paolo)
      * and seeing from what I read also from a professional who knows what he is talking about before we actually carry on with this on which we completely disagree we should actually seek at this point consultation maybe legal advise expert or even the authorities that actually can give us a proper answer in this case like, I am sure you will agree, that we will have some confirmation on what you are doing and probably we all will agree that Florian ### asked. So at least we know we are not doing the wrong thing. Do you agree with that?
     * Let me read that email (Thorsten)
      * when I find second
     * the board has chosen Emiliano as deputy chair after Caolan resigning (Gabriele)
      * bringing in different opinions and positions
      * sounded very fair to have this kind of counterbalance
      * seems now that you and the board do not want him anymore in that position
      * seems to be a reason to avoid decisions where, because of CoI of you, Thorsten, Cor and Gabor, gives 4 board members to vote. And with a 2:2 situation will shift the vote to the side where Emiliano votes because of the extra power of the chair or deputy chair
      * so it's going to shut up different opinions
     * no accident we waited for this till after the budget (Thorsten)
      * Emiliano wasn't there probably because of connection problems
      * waited also till the previous scheduled audit deadline
      * intention was to stand clear of that
     * No, you know that I would have voted against, right? (Emiliano)
      * I stated very clearly
      * because our legal counsel stated clearly the problems wrt to the budget
      * the legal advise was not followed
      * so I would have voted against
     * the vote for the budget passed (Thorsten)
      * what's happening now is after all those decisions were taken
      * trying to spin this in a way that we are trying to subvert anything here is quite a ###
     * I am not trying to subvert anything (Emiliano)
     * showing there is no foul game (Thorsten)
     * about legal advise (Cor)
      * becoming difficult to work with legal advise
      * increasingly difficult to work for the board
      * others stating that legal advise is ignored make it difficult for the board to work with legal advise
      * happy to see your mailbox, Paolo
      * have experienced discussion also with Emiliano
      * not positive for the board to find answers
     * I'd say let's conclude that matter for the moment (Thorsten)
      * let's see and continue in private part
    
    2. Status Report: Schedule meetings during LibOCon in Bucharest
       (tdf-board, Thorsten Behrens, 5 mins)
       * of course the usual Board; Bord-MC; Board-Staff meetings;
       * given discussion on Discourse wrt foundations goals: planning a meeting around that be feasable when?
       * further meetings needed?
       * draft meeting schedule requested, will be updated here
    
     * full booked two meeting days (Florian)
     * already discussed tensions between board and stuff (Cor)
      * working with consultants of Central Consultancy here
      * opportunity to have in person meetings
      * build this mediation from bottom
      * hoping there will also be time for board + MC + team meeting
     * item is there but no conclusion yet (Thorsten)
      * invitation for yearly official/formal meeting is out
     * is completly unclear what ist planned (Florian)
     * late communication on email (Cor)
      * set main direction
     * formal meeting at 1800 is set in stone
     * quite confused (Marina)
      * discovering now probably in Bucharest two days full booked
      * hotel / travel is already booked
      * definitely not nice to wait when baord will have time to discuss with MC
     * ### (Thorsten)
     * failed to follow up (Cor)
      * was only on last friday i continued
      * ####
      * ###
     * thougt will have joint meeting to have it (Gabriele)
      * was sure to have it on monday and tuesday
     * ### (Cor)
     * MC will not wait sitting in front of the door until board has time (Marina)
      * does the board want to work with MC?
      * you want to fix issues
      * but will not work this way
     * a lot of things are not going well (Thorsten)
      * have some nextcloud file to plan
     * some things do not go well (Paolo)
      * not clear plan about mediator
      * maybe look with the mediator
      * discussion as usual: Thorsten/Cor ignoring the facts here
     * Paolo from the chat:
      * Let's share that Cor told the supplier to ignore me when I asked to add the information needed to make the mediation meaningful 
      * Has anybody else understood what's this mediation is actually for? 
      * It's a plan to which I objected and tried to addressed the issues but I've been ignored 
      * BTW discussion with "the board" means Cor, Thorsten, Emiliano and myself. The latter 2 are anyway generally ignored 
     * can propose help to have clear dates (Gabriele)
     * for the schedule: let's avoid having discussion baord/MC during lunch or snack, let's have a proper meeting
     * is not going to fly (Uwe)
      * having not a proper schedule
      * didn't receive an answer
      * shocked to see all this mess
      * wondering if i should cancel my journey
     * managend to get some extra rooms (Gabriel)
      * 10 rooms from mon to fri
    
    3. Discuss: Communicating board decisions - Drafting template
       (Thorsten Behrens, Cor Nouws, 5 mins)
       * Draft in discussion;
       * What is the principle to follow?
       * showing final postions at vote or
       * re-doing the discussion in  publlic
    
     * not much progress here (Thorsten)
      * let's skip
    
    4. Discuss: Membership in other ABs and points of contact (KDE, GNOME,
       OSI, OASIS, OFE, OSBA) (Florian Effenberger, 5 mins)
       * not all our advisory board affiliations currently have a mutual contact person - should we designate one?
    
     * let's do it via email
    
    The public meeting ends at 16:56 UTC / 18:56 Berlin time.
    
    Board-Private Section
    
    5. Vote, Discuss: Elect a new deputy chairperson (Thorsten Behrens,
       tdf-board, 10 mins)
    
    6. Status Report: Status on audit and annual report (Florian
       Effenberger, 10 mins)
    
    7. Status Report: Close / move bank accounts (Florian Effenberger,
       Thorsten Behrens, 5 mins)
    
    8. Discuss: Trademark compensation discussion (Florian Effenberger, 5mins)
    
    9. Discuss: Last minute item(s) (tdf-board, 5 mins)
    
    The private meeting ends at 17:46 UTC / 19:46 Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-08-21

    The Document Foundation
    Board of Directors Meeting 2023-08-21
    Meeting Minutes
    
    Date: 2023-08-21
    Location: Jitsi
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - Thorsten, Paolo, Cor, Emiliano, Gabor, Laszlo
       Board Deputy Members - Gabriel
       Membership Committee Members - #  
       Membership Committee Substitute Members - #
       Community - Harry, Rafael Lima, Eliane, Thorsten Luegner > Luegner, Fellow Jitster / Uwe, 
       Team - Stephan Ficht
    
    Representation: Gabriel for Ayhan
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of ### Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently ###.
    
    
    ***** Someone to start recording via Chrome *****
    
    Recurring item: Publication of previous board minutes
     * board-discuss (now in Discourse)
     * tdf-members
     * NEW: Nextcloud folder page for minutes (previously was in the wiki)
     * wiki page for decisions
     * private minutes to the MC
       * missing currently May 29 and June 12
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. 
    * 2. 
    * 3. 
    * 4. 
    * 5. 
    
    
    The public meeting commences at ### UTC / ### Berlin time.
    
    ## AGENDA:
    
    ### Public Section
    
    1. Answering questions from the community (tdf-board, 5 mins)
       Rationale: Provide an opportunity for the community to ask
       questions to the board and about TDF
    
    
    * any news about the budget (Eliane)
    * board approved budget (Thorsten)
      * part of annual planning
      * e.g. bugzilla ipprovement approved
    * some negative things remaining, there was a vote (Paolo)
      + not following legal advice
    * confused of procedure of ESC and tendering (Uwe)
     * document linking
     * am a bit confused
    * RoP on the wikipage (Thorsten)
      * about ESC process was abandonend
      * was done as last one
      * rules are in place for that
    * which one? new design (Uwe)
    * rules are in place
      * has been voted in after ESC
      * had explicite abstaining from those profiting from tenders
    * status: have a budget (Thorsten)
    * decided to start coordinate (Cor)
    * four votes ignored by the board (Paolo)
      * is very problematic
      * e.g. my vote on the budget is not there
      * asked for email vote because travelling
      * the board decided to deny my request to vote by email
    * needed the budget (Thorsten)
      * prefer to move on
      * not to be discussed in public
      * pressing agenda
    * let's move on (Cor)
    * In my opinion members of the board are in CoI with item 3 as part of it was to evaluate their handling of the CoC against me (Paolo)
    
    
    
    2. Discuss: Schedule meetings during LibOCon in Bucharest (tdf-board,
       Thorsten Behrens, 15 mins)
    
       * already set: the usual Board; Bord-MC; Board-Staff meetings
       * given discussion on Discourse wrt foundations goals: planning a
         meeting around that be feasible? and when?
       * further meetings suggested, perhaps CC?
    
    * ongoing discussion wrt goals of TDF (Thorsten)
      * preparartion
      * further meetings with Central Consultancy people
    * conf good to have broader discussion (Cor)
      * prepare if disc will happen with wider audience
    * start monday/tuesday w meeting (Cor)
      * wednesday for community meeting
      * vision/mission disc. on wednesday
    * broader disc. with people arriving only for the conf (Cor)
      * better on thursday/friday
    * important to clarify for orga needs (Gabriel)
      * starting Thursday the three conf days
      * in parallel a workshop
      * schedule very full
      * need provide a room
      * to decide on that
    * know nothing about schedule plan (Uwe)
      * may prepare such a workshop
    * enough time to prepare it (Thorsten)
    Eliane/chat: any chance in this community meeting, for oline participation ?
    * does not need to much work (Uwe)
    * important to have, not in a perfect way (Cor)
    * support online meeting (Thorsten)
      * managed remote participation
      * would like this for both
      * know already about interesting people who can't make it to the conf.
    * discuss technical side w team members (Gabriel)
      * to have stream conf live is not an issues
      * q. if to have an extra meeting
      * so need to provide tech equipment
      * need to know how many extra is needed
    * if workshop is useful helpful to ask a concrete q. (Uwe)
    Emiliano Vavassori / chat:@Uwe: there's plenty of qyuestions in Board Discuss
    * please set a deadline for that otherwise will do next year
    * decided not to participate at the conf. (Paolo)
      * national projects starting at this time on which I must focus
      * will participate on-line even if it seems common practice for the board to ignore what I say
    * regret Paolo's decision apart from motivations (Cor)
    * make double certain remote participation (Thorsten)
    
    3. Discus: Communicating board decisions (Cor Nouws, tdf-board, 15 mins)
    
       * rough draft and sources
       * discussion update on draft in progress
       * what are the principles to follow here?
    
    * one of the things discussed briefly in Budapest (Cor)
      * working on a template
      * looking on a way for dissident voices
      * allow to show diversity of opinions
      * tendency to discuss taken decisions
      * board acting w one voice
    * more complex than that (Paolo)
      * wrong statements going out because facts are ignored and that is problemat
      * facts ignored to present the desired outcome
      * no comments from the majority of board so things carry on like this regardless of the issues it creates
      * cases showing big issues, even legal issues, with decisions that the board should reconsider
    * in normal boards it would be great but in this board this is not the case (Paolo)
    * assume that people analyzing the things (Thorsten)
    * see only Thorsten/Cor opinion (Paolo)
    * not final draft yet (Thorsten)
    * Paolo presenting his framings (Cor)
      * mess created in public
      * community / trustees irritated
      * group operating speak with one voice
    
    4. Status Report: Central Consultancy 'Governance review' section of
       report (Cor Nouws, Thorsten Behrens, 15 mins)
    
       * ActionItems_BoD_CentralConsultancy_CN20230803.md from board has
         been shared with Central Consultancy;
       * first communication with CC took place and shared with board on
         10 Aug 2023
       * remarks on the process, other input?
    
    * 360 degrees look at this (Thorsten)
      * positive actionable thongs disc. in Budapest
    * showing we are working at this (Cor)
      * hope to have some more specific work around conf.
    * like to have it concluded (Thorsten)
    * help from out side could help the board (Cor)
    * seems to be some side disc. (Thorsten)
    * if no others sugg. from directors let's move on (Cor)
      * not reopen a closest case
    * ###(Paolo)
    * thanks for representing the truth (Cor)
    
    The public meeting ends at 16:49 UTC / 18:49 Berlin time.
    
    ### Board-Private Section
    
    5. Discuss: Last minute item(s) (tdf-board, 10 mins)
       Rationale: if there is time left, and anything is popping up after
       sending the agenda
    
    The private meeting ends at 17:33 UTC / 19:33 Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-08-07

    The Document Foundation
    Extraordinary Board of Directors Meeting 2023-08-07
    Meeting Minutes
    
    Date: 2023-08-07
    Location: Jitsi
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - Thorsten Behrens, Cor Nouws, László Németh, Gabor Kelemen, Emiliano (joins at 16:40 UTC / 18:40 CEST)
       Board Deputy Members - Gabriel Masei
       Membership Committee Members - Gabriele Ponzo, Marina Latini,  
       Membership Committee Substitute Members - #
       Community - #
       Team - Stephan Ficht, Florian Effenberger
    
    Representation: Gabriel for Ayhan
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of ### Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently ###.
    
    
    ***** Someone to start recording via Chrome *****
    
    Recurring item: Publication of previous board minutes
     * board-discuss (now in Discourse)
     * tdf-members
     * NEW: Nextcloud folder page for minutes (previously was in the wiki)
     * wiki page for decisions
     * private minutes to the MC
       * missing currently May 29 and June 12
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. Thorsten, Gabor, Cor
    * 2.
    
    
    The private meeting commences at 16:04 UTC / 18:04 Berlin time.
    
    
    ## AGENDA:
    
    1. Answering questions from the community (tdf-board, 5 mins)
       Rationale: Provide an opportunity for the community to ask 
       questions to the board and about TDF
    
    * Why the budget has not been approved so far? (Eliane)
      * Really worried about it
    * Budget has been approved last week (Thorsten)
      * Handed over to the auditor
      * Challenges regarding the new process
      * Spent money when there were community needs
    * Not able to join last week, neither was Emiliano (Paolo)
      * Public call, let's not get into these kind of details (Thorsten)
      * Matter of fact, there is a budget, Florian passed it on
    * See so many mails, quite worried (Eliane)
      * What is the reason for so many mails with unsolved subjects?
      * What is going on, what will the community think about it?
      * What is happening?
      * Should waste energy with the project
      * I'm a member, I am not happy
      * Really, really worried about it
      * Here to say what I'm feeling
      * Believe in project, members, board
      * Would like to see to understand really what is happening
    * Many of the details cannot be shared in public (Thorsten)
      * Few of them can't even be shared with the members just yet
      * One-sides weaponizing and innuendo
      * People try to get their way
      * Long-term unsolved conflicts in the community
      * My take: Perfect storm
      * Hope with most urgent things addressed now
      * me coming to personal limits
      * Not much I can do today, other than sharing your concerns
    * We need to waste time on the project (Cor)
      * Wanted to make that nuanced
      * Seems there is wasting on time on discusions, and better to spend that on the project
      * That's what you wanted to say, and that is true
      * Discuss with board, maybe opportunity to tell more, of the background of situation - maybe not good to do in public, but towards tdf-members
      * Working on things important for future of TDF
    * 15 minutes in, last Q, short answer wrt that (Thorsten)
      * can't monitor chat all of the time
      * voice call, not a chat
    * Sometimes better to talk face to face (Eliane)
      * We are wasting time
      * Many mails
      * What is happening?
      * Feels like we are in a war
    
    2. Discuss: 2023 Summer time (Cor Nouws, 5 mins)
    
       Last year we had two weeks aroudn Christmas with no board activity,
       apart from possibly urgent. Suggest to have a similar pause this
       summer. 2 or 3 weeks.
    
       How would that work? We also want some ongoing stuff prepared
       before e.g. LibOCon
    
    
    * like before Christmas (Cor)
      * supporting also Florian in his current task that has priority
      * conference preparations
      * maybe to late for this year (Cor)
    * weeks very crowded with urgent things (Florian)
      * in vacation in two weeks from now
    * at least two quite weeks (Thorsten)
      * Florian to start to discuss this via email
      * maybe do urgent things in front
    
    3. Status Report: Central Consultancy 'Governance review' section of
       report (Cor Nouws, Thorsten Behrens, 15 mins)
    
       * Budapest AI Cor: done
       * draft rough action plan from the minutes
       * review in board
       * decide in ~one week (was the plan)
       *  draft 'ActionItems_BoD_CentralConsultancy_CN20230803.md' shared
          with board for feedback
    
    * CoC case, several discussion, going for external expertise (Thorsten)
      * report now available
    * was sort of minutes keeper (Cor)
      * took time over it in Budapest
      * looking at TDF from governance angle
      * some things good before to improve now
      * minutes shared with BoD and MC
      * some even with trustees
      * action items to go down the road
      * first start with a list plan what's most useful to do
    * could find a link to that (Thorsten)
    * if members interested no harm to share it (Cor)
      * ask directors before
    * discussing publicly here so possible to share (Thorsten)
      * experienced consultants
      * good to share
    * a bit lost with this item (Marina)
      * no link provided
      * what's the reason for this item on the agenda?
      * what feedback you are seeking for
    * already discussed useful to share (Thorsten)
    * put some words when sending it out (Cor)
      * give some brief information
      * finish this on thursday
    * worth to put some context (Thorsten)
    * explanation some way guided (Emiliano)
     * interesting what put in the report
     * lot of time needed to discuss
    * publish at last with the minutes (Thorsten)
    * have huge number of regards (Paolo)
      * need to explain what happened
      * see relation to CoI
      * is not in the report
      * saying 'people' working on that. Who are these?
      * report from april, so already a long time ago
      * useful to follow the explanations there
    * on july 21 I mailed to get these things published (Cor)
    
    4. Status Report: Follow up on CoC policy and committee (Cor Nouws, 10 mins)
    
       * Budapest AI
       * draft based on meeting shared by Cor
       * review in board
       * decide in ~one week (was the plan)
       * also ask feedback in the board meeting
    
    * looked into that in Budapest (Thorsten)
      *not much happened since Sept 2022
    * opportunity to give feedback (Cor)
      * enforecement issues with CoC policy
      * currently a draft shared and going to CoC commitee
    * question  what is actionable for today (Thorsten)
      * number of q over the past nine, ten months
      * happy to hear any update
      * not much time having looked into it
    * give more visibility with ongoing stuff (Cor)
      * discussing right away maybe difficult
    * when was draft shared with CoC commitee (Marina)
    * wasn't shared yet (Cor)
      * nothing typed yet
    * so what draft you are speaking about (Marina)
    * quite some stuff to do (Marina)
    * have conatcted Sage to work it out (Sophie)
    * avoid dangers for outreachy (Thorsten)
    * was one of the my suggestions (Paolo)
      * ask for a budget
      * evaluate CoC cases
      * fix it for next cases
      * my input is not there
    * intention is, refering to the letter, engaging with Sage
      * need to have a look
    
    
    5. Discuss: publishing various decisions and Central Consultancy
       report (Thorsten Behrens, Cor Nouws, 10 mins) 
    
       * ongoing discussion on the mail
       * good to discuss in the board on maybe additional information to
         add / better descriptin, to help trustees understanding the
         situation and various events/decisions in this area
    
    
    * didn't touch yet (Thorsten)
      * or covered with other discussion?
    * not one sided picture (Cor)
      * need to do it in an explanatory way
    * related to item &
    * Paolo is complaning, please stop this (Paolo)
      * being the most vocal does not mean
    * you have a conflict here (Thorsten)
    * don't care to be painted 'guilty', etc. (Paolo)
      * doing a professional job is needed
      * no whataboutism
    * implicitely not accepting the decision (Thorsten)
      * people try to undermine
    * I would have accepted it if it came from an impartial and neutral group/entity. I'm against the process ran by directors that wanted to find me guilty of something (Paolo)
    * wrap this topic up (Thorsten)
    * 13000 euro spend for this (Paolo)
    
    
    6. Discuss: Communicating board decisions - work on template (Thorsten
       Behrens, Cor Nouws, 10 mins)
    
       * AI from Budapest.
       * Draft & discussion on @directors
       * Get some ideas/views during meeting
    
    * way of publishing decisions (Thorsten)
     * Cor brought up if there is way
    * idea to make it easy for directors (Cor)
     * give nuances for dissect opinion but avoid discussing a decison taken
    * makes sense to me (Thorsten)
    * depends of kind of feeback wants to give (Paolo)
     * there must be a way to record dissent especially for legal items that could be useful in future
     * directors going around deleting, editing other directors postings 
    * any ideas from anyone appreciated (Thosten)
     * ongoing discussion
    * a lot to say (Paolo)
    * effort in trying making ongoing work feasable (Cor)
    * anything from Gabor, Laszlo
    * asking for the recording and minutes from previous meeting (Gabriele)
     * update on the audit
    * wrt recording some back and forth (Florian)
      * finished word protocol today
      * wrt audit suggest to have it private
    
    ends 17:03 / 19:03
    
    ### Board-Private Section
    
    7. Discuss: Last minute item(s) (tdf-board, 5 mins)
       Rationale: if there is time left, and anything is popping up after
       sending the agenda
    
    The private meeting ends at 17:14 UTC / 19:41 Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-07-31

    The Document Foundation
    Extraordinary Board of Directors Meeting 2023-07-31
    Meeting Minutes
    
    Date: 2023-07-31
    Location: Jitsi
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - Thorsten Behrens, Cor Nouws, László Németh, Gabor Kelemen, Emiliano (joins at 16:40 UTC / 18:40 CEST)
       Board Deputy Members - Gabriel Masei
       Membership Committee Members - Gabriele Ponzo, Marina Latini,  
       Membership Committee Substitute Members - #
       Community - #
       Team - Stephan Ficht, Florian Effenberger
    
    Representation: Gabriel for Ayhan
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of ### Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently ###.
    
    
    ***** Someone to start recording via Chrome *****
    
    Recurring item: Publication of previous board minutes
     * board-discuss (now in Discourse)
     * tdf-members
     * NEW: Nextcloud folder page for minutes (previously was in the wiki)
     * wiki page for decisions
     * private minutes to the MC
       * missing currently May 29 and June 12
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. Thorsten, Gabor, Cor
    * 2.
    
    
    The private meeting commences at 16:04 UTC / 18:04 Berlin time.
    
    
    ## AGENDA:
    
    ### Board-Private Section
    
    1. Vote, Discuss: Finalize TDF 2023 Budget (tdf-board, 55 mins)
    
    2. Discuss: Last minute item(s) (tdf-board, 5 mins)
    
    The private meeting ends at 17:35 UTC / 19:35 Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-07-24

    The Document Foundation
    Board of Directors Meeting 2023-07-24
    Meeting Minutes
    
    Date: 2023-07-24
    Location: Jitsi
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - Thorsten, Cor, Paolo, Gabor, Emiliano (joins at 18:10)
       Board Deputy Members - Gabriel
       Membership Committee Members - Shinji Enoki, Marina
       Membership Committee Substitute Members - #
       Community - Andreas
       Team - Stephan, Florian
    
    Representation: Gabriel for Laszlo
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.
    
    
    ***** Someone to start recording via Chrome *****
    
    Recurring item: Publication of previous board minutes
     * board-discuss (now in Discourse)
     * tdf-members
     * NEW: Nextcloud folder page for minutes (previously was in the wiki)
     * wiki page for decisions
     * private minutes to the MC
       * missing currently May 29 and June 12
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. 
    * 2. Thorsten, Cor
    * 3. 
    * 4. 
    
    
    The public meeting commences at 16:03 UTC / 18:03 Berlin time.
    
    
    ## AGENDA:
    
    ### Public Section
    
    1. Answering questions from the community (tdf-board, 5 mins)
       Rationale: Provide an opportunity for the community to ask 
       questions to the board and about TDF
    
    * any questions? (Thorsten)
    * -none-
    
    * back and forth on declaration of CoI (Thorsten?)
      * discuss or put it in writing on discourse?
    * suggest discourse, ideally do it in public (Florian)
      * declaration of CoI at least relevant for tendering
    * will send a draft for allotropia (Thorsten)
      * the only bidder company affected will be Caolan / Collabora on that
      * discuss according to this example
    * [question on the chat:] Has TDF already implemented the Staff protection and the seperation of infrastructure? (Andreas)
    * on the latter, I believe, we did. On the former I'd say work in progress (Thorsten)
    * infrastructure was done, voted on (Florian)
      * I don't know who has / should have access now or not anymore
      * put a check mark on this, rest is matter of sending ssh keys around
    * for staff policy active discussion going on (Thorsten)
      * for staff protection feedback in parallel
      * should be done in time actual tendering starts
    
     * wrt staff protection there are still issues, asked several time to disconnect Staff-Board policy from Staff Protection policy (Paolo)
       * both related to CoI and influences Board members might have on staff
       * issues are mainly from the board so a staff protection policy should start there
       * then is related issue wrt the RoP change which disbanded Areas of Oversight
       * create AoO group for staff with no conflicted members of the board
       * vote sent out and requested to revert the vote but it hasn't happened yet
    * is an ongoing discussion (Thorsten)
      * feedback was contrary to what you, Andreas, state here that can be done after the fact, it's not ideal
    * is no discussion about the vote revoking former Rules of Procedure change vote (Paolo)
      * things got delayed, lawyer can at least say guys do it made an exception on the implementation of staff protection due to those delays but must be implemented within 90 days
      * lawyer not listened and legal advice has been ignored in various cases
    
    * It's already a different topic (Thorsten)
    
    Is it possible to explain the intention of it a bit more in the staff policy on the forums?
    I didn't understand the objective.
    If I remember correctly the evaluation from the ESC has already been done, but no staff protection was in place before it.
    That seemed to be in contrary to the document from the layer. (Shinji)
    
     * I read it in this document that it has to be implemented before the ESC evaluation of tendering. (Andreas)
    https://nextcloud.documentfoundation.org/s/MKqPEdbZ3BBWtWR
    * still the same question and the same answer (Thorsten)
      * can be done after the fact
    
    The public meeting ends at 16:12 UTC / 18:12 Berlin time.
    
    ### Board-Private Section
    
    2. Vote, Discuss: Finalize TDF 2023 Budget (tdf-board, 5 mins)
       Update on budget, new items, continue planning from FOSDEM in-
       person meeting
    
    3. Status Report: Central Consultancy 'Governance review' section of report (Cor Nouws, Thorsten Behrens, 5 mins)
    
    4. Status Report: Act on 2021 survey by MC in the wider community (Cor Nouws, 5 mins)
    
    5. Status Report: Follow up on CoC policy and committee (Cor Nouws, 5 mins)
    
    6. Discuss: Last minute item(s) (tdf-board, 5 mins)
    
    The private meeting ends at 17:32 UTC / 19:32 Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-07-09

    # Sunday Agenda (draft)
    
    ## Staff items
    
    * staff / board policy
    * team interactions
    
    ## Strategy items
    
    * source: <https://nextcloud.documentfoundation.org/apps/deck/#/board/49> 
    
    ### Strategic goals as decided in Milano
    
    ## Review legal backlog
    
    ## Surveys
    
    * MC / membership review 
    
    ## Votes
    
    * Approve Technical Budgetting procedure
    * 2023 budget finalization
    

    Minutes 2023-07-08

    # Saturday Agenda (draft)
    
    ## Boards procedures and ...
    
    ## TDF's Manifesto
    
    ## Online
    
    * LOOL and the message / decision 
      * atticization?
    
    ## Products and Downloads
    
    * app store pricing
    * app store evidence for OSI  
      (take in consideration that companies of the ecosystem operated independently of TDF when developing app store version of their products and helped TDF little or nothing at all to do that)
    * status and plan LibreOffice in the app stores
    
    ## Board's marketing & communication
    
    * next decade manifesto / vision
    * improve board communication 
      * minutes
      * community interactions
      * calls
      * members-only board call section?
    
    ## Misc
    
    * apply with LibreOffice as digital public good 
      * further fund-raising opportunities?
    * legal backlog handling - see Sunday
    * FSF AB seat - postpone?
    * CoC committee and policy
    * minuting of board meetings 
    * external moderation 
    

    Minutes 2023-06-26

    The Document Foundation
    Board of Directors Meeting 2023-06-26
    Meeting Minutes
    
    Date: 2023-06-26
    Location: Jitsi
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - László Nemeth, Thorsten Behrens, Paolo Vecchi, Gabor Kelemen, Cor Nouws
       Board Deputy Members - Gabriel Masei
       Membership Committee Members - #
       Membership Committee Substitute Members - #
       Community - Frank
       Team - Stephan Ficht
    
    Representation: Gabriel for Emiliano
    
    The Board of Directors at time of the call consists of ### seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives ###. A total of ### Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently ###.
    
    
    ***** Someone to start recording via Chrome *****
    
    Florian/Thorsten
    
    Recurring item: Publication of previous board minutes
     * board-discuss (now in Discourse)
     * tdf-members
     * wiki page for minutes
     * wiki page for decisions
     * private minutes to the MC
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. 
    * 2. 
    * 3. Thorsten, Gabor, Cor
    * 4. 
    
    
    The public meeting commences at 17:03 UTC / 19: Berlin time.
    
    ## AGENDA:
    
    ### Public Part
    
    1. Answering questions from the community (tdf-board, 5 mins)
       Rationale: Provide an opportunity for the community to ask
       questions to the board and about TDF
    
    * any questions? (Thorsten)
    
    The public meeting ends at 17:04 UTC / 19:04 Berlin time.
    
    ### Private Part
          --- NEED TO FIND A MOMENT TO REVIEW - Cor  ----
    
    2. Vote, Discuss: Approve "Technical Budgeting Procedure" (tdf-board, 30 mins)
       Reason for privacy: legal topics
    
    3. Vote, Discuss: Finalize TDF 2023 Budget (tdf-board, 20 mins)
       Reason for privacy: legal & tax topics
    
    4. Discuss: Last minute item(s) (tdf-board, 5 mins)
       Rationale: if there is time left, and anything is popping up after
        sending the agenda
    
    The private meeting ends at 18:09 UTC / 20:09 Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-06-12

    The Document Foundation
    Board of Directors Meeting 2023-06-12
    Meeting Minutes

    Date: 2023-06-12
    Location: Jitsi

    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht

    In the meeting:

      Board Members - Thorsten Behrens, Cor Nouws, László Németh, Paolo Vecchi, Gabor Kelemen, Emiliano Vavassori (joined later)
      Board Deputy Members - Gabriel
      Membership Committee Members - Uwe, 
      Membership Committee Substitute Members - #
      Community - Helen, Jeremy, Dennis
      Team - Stephan Ficht, Florian Effenberger, Hossein, Heiko, Olivier, 
    

    Representation: none

    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 5 Board of Directors members are attending or represented in the call.

    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 3.


    ///// Someone to start recording via Chrome /////

    Florian/Thorsten

    Recurring item: Publication of previous board minutes

    * board-discuss (now in Discourse)
    * tdf-members
    * wiki page for minutes
    * wiki page for decisions
    * private minutes to the MC
    

    Any updates regarding director affiliations and substantial interests:

    * no changes, current affiliations see election page:
     https://elections.documentfoundation.org/2021-board/candidates.html
    

    Would any of the directors present need to declare an interest, for any of the listed agenda items?

    * 1. 
    * 2. Thorsten, Gábor, Cor
    * 3. Thorsten, Gábor, Cor
    * 4. 
    * 5. 
    

    The public meeting commences at 16:02 UTC / 18:02 Berlin time.

    AGENDA:

    Public Part

    1. Answering questions from the community (tdf-board, 5 mins)

      Rationale: Provide an opportunity for the community to ask
      questions to the board and about TDF
    
    * Strategic goals of TDF? (Stephan)
      * lacks attention and time needed to work on them, but not forgotten (Cor)
      * agenda item for in-person board meeting in Budapest, and also for Bucharest conference
      * members of community and staff invited [to discuss], any specific questions
      * don't know what are the strategic goals actually (Stephan)
      * we defined 6 last year (see https://nextcloud.documentfoundation.org/f/1129830)
        * double number of developers
        * significantly increase contributions non-EU communities & entities
        * in 2 years, get two additional companies into the ecosystem
        * 10% of project budget decided/voted on by members
        * substantially increase diversity in the project
        * teaching LO programming & coding details be an university - computer science subject
      * first three ones urgent and important strategic goals (László)
        * doubling the number of developers
        * two new ecosystem companies within two years
        * 3rd: creating more contributions from Asia, not only from Western Europe or USA but other parts of the world
        * 4th: to create biggest FLOSS foundation of the world with stopping the arguing, the bad habits around foundation
        * other important goals
        * eg. to spending 10% of budget for some project democracy involving community or our members, especially members to decide about this amount of money
        * at OpenOffice.org times was a voting for most important developping areas in the OpenOffice.org bugchecker
        * possible to create similar for LibreOffice
        * add email addresses to get information about bug
        * eg. related to tendering would be fine to add the 10% to the ranking
        * because it is very important feedback for community members
        * most annoying problems will be resolved by the support of the foundation, all the money of that order supporters done worth of the foundation
      * two of those items you, Laszlo, that you mentioned we will deal later in this call with the budget (Thorsten)
        * we do indeed plan the draft proposal to set aside some 10% for that.
        * Heiko already mentioning/proposing to have the bugzilla voting there
        * I suspect that might something we want to reserve for members or for, let's say, core contributors
        * on diversity or getting contributions from slightly less well represented regions the other idea is bump Outreachy
        * run Outreachy and bump the budget a little bit
        * had mentoring, students stipend honouring KJ [Klaus Jürgen Weghorn], perhaps that moving to Outreachy
        * with GSoC this year there is quite non Central Europe, non US participants there. So that seems at least under way
        * any other comments from board members to this?
      * there is another strategic item (Gabriel)
        * teaching LibreOffice programming in university
        * wrt next LibOCon discussed to have kind of partnership with Bucharest university in this direction
        * together with Hossein, Ilmari and other team members created proposal for workshop at LibOCon
        * depending on outcome of workshop partnership will continue
        * hoping for positive results after workshop
      * thanks a lot Gabriel and Hossein (Thorsten)
        * a lot of work for organizing and holding that
      * need help in this area (Hossein)
        * can work on the proposal
        * lengthy programm, covers different areas
        * need help implement ideas and provide contents
        * several things needed for partnership and gathering people
        * eg. use SDK
    
     * folder: https://nextcloud.documentfoundation.org/f/1129829
     * explanation: https://nextcloud.documentfoundation.org/f/1129830
     
    * partnership w university, workshop (Gabriel)
      * need help in this area (Hossein)
        * program is lengthy
        * help too implement the idea
        * use SDK
        * focus on some areas, gather attention
        * many things related to open source
        * general ideas about open source, gerrit
      * already brought up to ESC (Thorsten)
        * having quick shout out on dev mailing list
        * I know a few people might be willing to support you there
        * lots of knowledge in the community
        * just needs some nudging
    * Budapest [board meeting] was mentioned (Paolo)
      * some board members will go there in July
      * no agenda so far
      * very close to LibOCon in Bucharest
      * when agenda will be available for those interested to what will be discussed?
    * nothing ready yet (Thorsten)
     * feel free to suggest something
     * as always for meetings 4 days deadline for invitation in advance
     * happy to hear if there is interest, suggestions
     * discuss on internal list
    

    The public meeting ends at 16:18 UTC / 18:18 Berlin time.

    Private Part

    2. Vote, Status Report, Discuss: TDF 2023 Budget Planning (tdf-board, 35 mins)

      Update on budget, new items, continue planning from FOSDEM in-
      person meeting
    

    3. Discuss: Handling of ESC projects (Paolo Vecchi, 10 mins)

    4. Discuss: Review legal budget (Paolo Vecchi, 5 mins)

      * skipped
    

    5. Discuss: Last minute item(s) (tdf-board, 5 mins)

      Rationale: if there is time left, and anything is popping up after
      sending the agenda
      * none
    

    The private meeting ends at 17:09 UTC / 19:09 Berlin time.

    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)

    Minutes 2023-05-29

    The Document Foundation
    Board of Directors Meeting 2023-05-29
    Meeting Minutes

    Date: 2023-05-29
    Location: Jitsi

    Session chair: Thorsten Behrens
    Keeper of the minutes: Cor Nouws

    In the meeting:

      Board Members - Thorsten, Cor, Paolo, Lázsló, Emiliano (joined later)
      Board Deputy Members - Gabriel
      Membership Committee Members - #
      Membership Committee Substitute Members - #
      Community - Alfredo, Tammy, Jessy
      Team - Hossein, Olivier
    

    Representation: Gabriel for Emiliano

    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 5 Board of Directors members are attending or represented in the call.

    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 3.


            • Someone to start recording via Chrome *****

    Florian/Thorsten

    Recurring item: Publication of previous board minutes
    * board-discuss (now in Discourse)
    * tdf-members
    * wiki page for minutes
    * wiki page for decisions
    * private minutes to the MC
    

    Any updates regarding director affiliations and substantial interests:

    * no changes, current affiliations see election page:
     https://elections.documentfoundation.org/2021-board/candidates.html
    

    Would any of the directors present need to declare an interest, for any of the listed agenda items?

    * 1. 
    * 2. 
    * 3. 
    

    The public meeting commences at 16:# UTC / 18:# Berlin time.

    AGENDA:

    Public Part

    1. Answering questions from the community (tdf-board, 30 mins)

      Rationale: Provide an opportunity for the community to ask
      questions to the board and about TDF
    


    * Alfredo: Reading about very worring this happening in the board. Please explain. Thank you. 
    
    * Thorstem: tempest in a tea cup - something got public that should not have been. Now we fixed that
    
    * Paolo: Just a tempest in a tea cup? You must be joking. You deleted a vote I sent out claiming it contained confidential legal information. The quotes simply confirmed issues that were already public, so nothing privileged/confidential shared. That affects my duties and ability to do board work. As you made a mistake, just revert changes. Not even asking for you to apologize. 
    
    * Thorsten: you're not blocked
    
    * Cor: RoP changed, accept it. Its not the board did not notice your input, Paolo - but we simply decided otherwise. That you don't accept it, is clear. A waste of time. Not a valid way to behave as a board member. Covering things up, and accusing - also not ok.
    

    18:17 Emiliano joins, representation changes to Gabor

    * Laszlo: worried about the mails, we have lots of problems. Under the lid. Agree with Thorsten, we must share, what can be shared. Plan to present something at next LibOCon, on the history - which is related to this. Be good to know about our history. sent a few messages on board-discuss, on the root of the problem. Share link: https://www.mail-archive.com/search?q=laszlo.+nemeth&l=board-discuss%40documentfoundation.org - related problems, and answers. So I'm actually contributing to the discussion. A long list of mails to answers, perhaps publicly. Also on the future. The thing here, was a board decision, not just Cor or Thorsten
    
    * Cor: hard to keep track on the amount of information - but usually a bit more flexible. But, with a day job. Emiliano. Lazslo, Gabriel, Gabor - cannot be anything else, but both the struggle, and the avalanche after the day job, careful in replying, only expected after past behaviour. There are quite some thoughtful replies. There are board members, doing productive things like hiring QA
    

    2. Discuss: Schedule meetings during LibOCon in Bucharest (tdf-board, 15 mins)

    * Gabriel:
     * questions on exact schedule
     * structure like the past years
     * 21-23rd of Sept main days
     * 18-20th rest of the meetings
     * community day on the 20th
     * 19th MC/board/staff
     * 18th board-only
    
    * Cor:
     * posted to TDF internal
     * good to take time, have organized discussions, on various topics
     * which are important for foundation and community
     * there are items that keep popping up - be good to sort out, and not sweep under the rug
     * not every detail matters, but: general direction of development, and ecosystem
     * natural questions, looking at the history of the foundation
     * was in the community council
     * it is obvious, people are concerned, wrt balance of power
     * seems much of that is beneath current discussions
     * also important: how to grow ecosystem number
     * next decade manifesto
     * also: a report, on areas where we can improve in working together
     * all these things matter to members - valuable to meet on wednesday
    
    * Thorsten:
     * might need larger room
    
    * Gabriel
     * no prob. still vacation time
    
    * Tammy: no input, I'm new here
    
    * Olivier:
     * in favour
    
    * Gabriel
     * very happy if we can discuss, and end in something positive
     * schedule: asking hossein wrt the workshop? when?
    
    * Hossein
     * busy with personal stuff - couldn't check yet, what is the best time for the workshop
     * the actual program - needs contributions from me, stephane, others
     * hope others can help? workshop programme - covers different things, from opensource, to programming (sdk, extensions, core hacking)
     * so, can be flexible for the schedule - but having help in the area is appreciated. will help achieve the goals for the workshop
     * can prepare good materials. the plan is 3 days workshop
     * will discuss schedule with gabriel
    
    * gabriel
     * end of uni year, vacations soon starting
     * don't have enough time otherwise to promote
     * in a hurry, go to university tomorrow, share some posters
     * discuss with representatives? needs an answer ASAP
     * unsure when to schedule - not sure exact days are issue
     * of course, if main conference is in parallel - then its an issue
     * otherwise, concerned about Hossein/not being able to participate in conference?
    
    * Hossein:
     * can we overlap with actual conference?
     * depends on size of workshop (wrt room sizes)
     * having before or after the main conference, would be best
    
    * Cor:
     * comes down to marketing?
     * who's the kind of person we want in the workshop?
     * suggestion: one day on tuesday? then the next two days, just half-days, so they can join the conference?
     * Muhammed Kara, the blooged on the some teaching endeavours he did - gave quite some courses, during uni - with the idea to entice them to do libo hacking
     * he might have ideas, experience, materials? perhaps useful to poke him for hossein
     * more general discussion topics - lets plan, please everyone look out for updates!
    
    * Hossein:
     * will poke Muhammed
     * also held a workshop at uni - but not the extended workshop we have now
     * target audience are students
     * important to have them - make sure we have people, who can/will present
     * big gap - asking people to travel twice is a prob - can't have gaps between conf and workshop, sadly
    
    * Tammy:
     * asking if it can be virtual? will not be there
     * perhaps could help, remotely?
    
    * Hossein:
     * virtual event, if its a small one - is possible
     * the blocker will be, preparing material for workshop is time-consuming
     * not all people presenting (him, stephane)
     * can prepare all the materials
     * but: a small session, to understand, who will attend
     * ask who want to attend, to be present?
     * for efficiency, for the virtual event, vs. in person - believes
     * better onsite, for helping people out
     * but: prelim session, to prepare, with interested people, so get prereqs prepared - could be useful?
     * have some laptop/mobile phone, to present the workshop online
    
    * Thorsten
     * suggests remote teachers, and a 2nd event purely virtual
    
    * Hossein:
     * will think about it - but a lot of work surely
     * use chatrooms in any case
     * needs audience to prepare, knowing who/how many, and have them instruct to prepare properly
     * be great to have a chat room way before, to meet & sync
    
    * Gabriel
     * very difficult to know who will participate
     * people will just show up
     * suppose that - people who will attend, will have the needed skills
     * unclear if smart to have workshops overlap the conference
     * might be better to have people being able to meet community, and overlap the events
     * if the event is a success, uni will be happy to continue collaboration - e.g. involve libo in 
    

    The public meeting ends at UTC / 19:15 Berlin time.

    Private Part

    3. Discuss: Last minute item(s) (tdf-board, 15 mins)

      Rationale: if there is time left, and anything is popping up after
      sending the agenda
    

    The private meeting ends at ### UTC / ### Berlin time.

    Thorsten Behrens (Session chair)
    Cor Nouws (Keeper of the minutes)

    Minutes 2023-05-15

    The Document Foundation
    Board of Directors Meeting 2023-05-15
    Meeting Minutes
    
    Date: 2023-05-15
    Location: Jitsi
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - Thorsten Behrens, Paolo Vecchi, Emiliano Vavassori (joins 16:25 UTC / 18:25), Cor Nouws, László Németh, Gábor Kelemen
       Board Deputy Members - Gabriel Masei
       Membership Committee Members - 
       Membership Committee Substitute Members - 
       Community - 
       Team - Stephan Ficht, Florian Effenberger
    
    Representation: Gabriel for Emiliano from 18:01 on; 16:25 UTC / 18:25 now Gabriel for Ayhan
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 5 Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 3.
    
    
    ***** Someone to start recording via Chrome *****
    
    Florian/Thorsten
    
    Recurring item: Publication of previous board minutes
     * board-discuss (now in Discourse)
     * tdf-members
     * wiki page for minutes
     * wiki page for decisions
     * private minutes to the MC
    
    Any updates regarding director affiliations and substantial interests:
    * no changes, current affiliations see election page:
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. 
    * 2. Cor, Gabor, Thorsten wrt. budgeting, tenders, contracts and management of foundation’s assets (trademarks)
    * 3. 
    
    The private meeting commences at 16:02 UTC / 18:02 Berlin time.
    
    ## AGENDA:
    
    ### Private Part
    
    1. Status Report: Organize next in-person BoD meeting (Gabor Kelemen,
       Florian Effenberger, 5 mins)
    
    2. Status Report, Discuss: TDF 2023 Budget Planning (tdf-board, 50 mins)
       Update on budget, new items, continue planning from FOSDEM in-
       person meeting
    
    3. Discuss: Last minute item(s) (tdf-board, 5 mins)
    
       Rationale: if there is time left, and anything is popping up after
       sending the agenda
    
    The private meeting ends at 17:03 UTC / 19:03 Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-04-17

    The Document Foundation
    Board of Directors Meeting 2023-04-17
    Meeting Minutes

    Date: 2023-04-17
    Location: Jitsi

    Session chair: Thorsten Behrens
    Keeper of the minutes: Thorsten Behrens, N.N.

    In the meeting:

      Board Members - Thorsten, Cor, Gabor, Laszlo, Emiliano (joining 18:15)
      Board Deputy Members -
      Membership Committee Members - Gabriel, Uwe
      Membership Committee Substitute Members -
      Community - Simon, Timo, "M"
      Team - Sophie (for 5 minutes)
    

    Representation: None

    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 5 Board of Directors members are attending or represented in the call.

    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 3.


            • Someone to start recording via Chrome *****


    Recurring item: Publication of previous board minutes

    * board-discuss (now in Discourse)
    * tdf-members
    * wiki page for minutes
    * wiki page for decisions
    * private minutes to the MC
    

    Any updates regarding director affiliations and substantial interests:

    • no changes, current affiliations see election page:
     https://elections.documentfoundation.org/2021-board/candidates.html
    

    Would any of the directors present need to declare an interest, for any of the listed agenda items?

    • 1.
    • 2.
    • 3.
    • 4.
    • 5. Thorsten, Gabor, Cor
    • 6. Thorsten, Gabor, Cor
    • 7.
    • 8. Thorsten, Cor, Gabor
    • 9.

    The public meeting commences at 16:02 UTC / 18:02 Berlin time.

    AGENDA:

    Public Part

    1. Answering questions from the community (tdf-board, 5 mins)

      Rationale: Provide an opportunity for the community to ask questions to the board and about TDF
    
      * none this time
    

    2. Vote, Discuss: Review & final decision FSF AB seat (tdf-board, 5 mins)

      * serious accusations around RMS & treatment of women
      * March 2021: situation deteriorates, RMS returns to board:
        https://twitter.com/nixcraft/status/1373905399707955202
      * previous decision: suspend AB seat, until RMS/FSF situation clarifies
      * our blog: https://blog.documentfoundation.org/blog/2021/03/25/statement-on-rms-and-fsf/
      * number of organisations issue similar statements:
        * sfconservancy/outreachy:
          https://sfconservancy.org/blog/2021/mar/23/outreachy-fsf/
        * Drupal: similarly anodyne statement like TDF -
    
    https://www.drupal.org/association/blog/statement-from-drupal-association-board-regarding-the-free-software-foundation-fsf
        * EFF: https://www.eff.org/de/deeplinks/2021/03/statement-re-election-richard-stallman-fsf-board
    
      Further information:
      * https://www.fsf.org/about/staff-and-board/board/board-process-graph
      * https://www.fsf.org/news/fsf-board-frequently-asked-questions-faq#BoardvsVoting
      * current members eligible for voting: Odile Bénassy, Ian Kelling, Geoffrey Knauth, Henry Poole, Richard Stallman, Gerald Sussman, and Alexandre Oliva.
    
      Eyal input:
      * https://stallmansupport.org/debunking-false-accusations-against-richard-stallman.html
      * https://itsfoss.com/richard-stallman-controversy/
      * generally considers the old decision to be out-of-line
    
      Discussion: reinstate, or permanently remove FSF?
    
      Simon:
       * has anyone contacted Zöe, to understand matters somehow better?
       * they have had some staffing problems
       * extremely intemperate reactions at the time, and currently
       * assume there's equally held & strong opinion the other way round?
       * suggests: perhaps defer to a new board, to make this decision?
       * situation has apparently not calmed down sufficiently
    
     Cor:
      * how likely, given the long time, that people will have changed their mind?
      * for a responsible way to resolve it - why expect this to happen in 2024?
    
     Simon:
      * you should consult Zöe first in any case, she can if needed provide necessary reassurance
      * publicly available information is not presented moderately
      * as a warning, this topic might be used in electioneering
    
     Thorsten:
      * how is the board thinking about asking Zöe & postponing for the moment?
    
     Gabor:
      * supports postponing, in favour of reaching out to FSF first of all
      * everything else is not fair - this needs more information
    
     Lazslo:
      * agrees to wait a little bit longer
      * saw the news about Zöe, and her role - yet, it was already last year in March
      * maybe we can wait, and leave it to the next board - two years, it is like for our term?
      * time can solve a lot of problems
      * asking is a good idea anyway
      * read opinions from Michael & Thorsten - not an expert, so good to hear directly from Zöe
    
     Cor:
      * does not agree fully with Eyal
      * when we acted initially - there was a lot of noise everywhere
      * but when looking now, it might well be, our acting was biased?
      * seeing how FSF now works on their procedures - looks good!
      * no objections in general to have them back
    
     Motion:
      * reach out to Zöe first, shelve decision until receiving an answer
      * unanimous approval
    

    3. Discuss: Have a members-only board call section (Thorsten Behrens, 5 mins)

      As suggested by Simon, there might be topics on the agenda that should not be public, but it's useful to have TDF members join.
    
      Examples from the past were e.g. budget discussions, and other areas where we invited some MC members to join.
    
      Simon:
       * in general, prefers fully private board neetings
       * otherwise, it opens you to populist attacks
       * but: if having public meetings, why not have tdf members join for the more private parts?
       * better than having an elastic audience, with invited guests and/or MC
       * e.g. for the tendering process, or budgetting - seems TDF trustees might have an interest?
       * everything that can't be public - but trustees should attent
       * except for executive sessions, fully board-private (like for legal or HR topics)
       * that way, you have a wider number of voices present
    
      Gabriele:
       * just TDF members can attend? instead of everyone?
       * is that not already the case?
       * for sensitive/staff topics - nobody but board should attend
       * otherwise agrees with Simon
       * could be another good reason to encourage people to become members!
    
      Laslo:
       * it is a good idea, supports it
       * optional section, to ask this type of topics?
    
      Thorsten:
       * supports the idea
       * while there might still be topics, that should be strictly board-only
       * it would still be more open, to our members
       * then again, some topics require a good deal of background?
    
      Uwe:
       * missing background is not a very good reason
       * better prepare materials in an accesible way!
       * already called for more transparency - very much likes the idea, thx Simon!
    
      Emiliano:
       * would like to say, likes the proposal
       * unfortunately, needs better preparation of board meetings
       * PoV director vs. member, should work on lowering the difference between members and board
       * favours the proposal, but - certainly challenging for the board
    

    4. Status Report: Organize next in-person BoD meeting (Gabor Kelemen, Florian Effenberger, 5 mins)

      Proposal: Gabor would like to organize the next in-person BoD meeting to make progress on various legal/budget/etc. issues sometime between April-June in Budapest. Invite interested MC members as well, as they have expressed motivation to help; also for a bit of transparency. Location would be Budapest, one or the other co-working space.
    
      Questions to discuss: what would be some potentially important topics and their deadlines? We can then choose an exact date a bit before those.
    
      Potential result: timely resolution of urgent, important issues where external factors put us into time pressure.
    
      Status from last call: Gabor setup a poll with Florian (with weekends that work locally)
    
      Gabor:
       * not much progress, will look into it this week
    

    The public meeting ends at 16:42 UTC / 18:42 Berlin time

    Private Part

    5. Status Report, Discuss: Improve tendering process (tdf-board, 10 mins)

      Reason for privacy: legal topics
    

    6. Status Report, Discuss: TDF 2023 Budget Planning (tdf-board, 5 mins)

      Update on budget, new items, continue planning from FOSDEM in-person meeting
    

    7. Status Report, Discuss: Discussion and budget for developer roles (Florian Effenberger, 5 mins)

    8. Status Report, Discuss: Next steps legal ToDo items (tdf-board, 15 mins)

    9. Discuss: Last minute item(s) (tdf-board, 5 mins)

      Rationale: if there is time left, and anything is popping up after sending the agenda
    

    The private meeting ends at 17:11 UTC / 19:11 Berlin time.

    Thorsten Behrens (Session chair)
    Thorsten Behrens (Keeper of the minutes)

    Minutes 2023-04-03

    The Document Foundation
    Board of Directors Meeting 2023-04-03
    Meeting Minutes

    Date: 2023-04-03
    Location: Jitsi

    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht

    In the meeting:

      Board Members - Thorsten, Cor, Paolo, Gabor, Laszlo
      Board Deputy Members - Gabriel
      Membership Committee Members - Marina, Uwe
      Membership Committee Substitute Members -
      Community - 'A', Simon
      Team - Stephan, Sophie, Florian, Guilhem
    


    Representation: Gabriel for Emiliano

    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending or represented in the call.

    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.


            • Someone to start recording via Chrome *****


    Recurring item: Publication of previous board minutes

    * board-discuss (now in Discourse)
    * tdf-members
    * wiki page for minutes
    * wiki page for decisions
    * private minutes to the MC
    

    Any updates regarding director affiliations and substantial interests:

    * no changes, current affiliations see election page:
     https://elections.documentfoundation.org/2021-board/candidates.html
    * Gabor and Thorsten notify the board of trustees of allotropia's partnership with Collabora, through which they now fund part of our development work
    

    Would any of the directors present need to declare an interest, for any of the listed agenda items?

    * 1.
    * 2.
    * 3.
    * 4. Thorsten, Gabor, Cor (TDF 2023 Budget Planning)
    * 5.
    * 6.
    * 7. Thorsten, Gabor, Cor (Next steps legal ToDo items)
    * 8.
    

    The public meeting commences at 16:01 UTC / 18:01 Berlin time.

    AGENDA:

    Public Part

    1. Answering questions from the community (tdf-board, 5 mins)

      Rationale: Provide an opportunity for the community to ask questions to the board and about TDF
    
    * any questions? (Thorsten)
    
    * -none-
    

    2. Status Report, Discuss: Update on formalising board fiduciary duties (Paolo Vecchi, Cor Nouws, 5 mins)

      Board members have fiduciary duties towards the foundation.
    
      This document is a draft, how directors would ideally act in the discharge of their roles and duties:
    
      https://nextcloud.documentfoundation.org/f/1235729
    
      This documents contains more info and examples that TDF might consider adopting:
    
      https://nextcloud.documentfoundation.org/f/1069321
    
      Public link: https://nextcloud.documentfoundation.org/s/FZKYSkyPZZfty5L
    
       The discussion, progress and results should be shared in public.
    
    * refering to email about conflict of interest (Paolo)
     * stimulating bod members to participate
    * maybe some more time needed to digest (Thorsten)
    * makes sense to take more time (Cor)
     * six items
     * let's try to engage more
    * no comments so far (Paolo)
    * Simon: I looked at the directory and it contains a great deal of information, and is unclear about who created the text being proposed as a policy
    * potentially useful (Thorsten)
     * give more time
     * choose if priority
     * wait for input till next board call
    * congrats on dropping the doc (Simon)
     * high barrier to get it
     * comments of no interest at this place
     * is critical
     * political?
     * concerned as a trustee
    * many other organizations having fiduciary duties as part of laws or voluntary adoption (Paolo)
     * learning from them
     * check what's in the folder
     * in the head of the folder there is a description of the content
    * shared already on board-discuss forum (Paolo)
    * revisit in 4 weeks time latest (Thorsten)
    

    3. Status Report: Move board-discuss & tdf-members to Discourse (tdf-board, 5 mins)

      * migration happened: https://community.documentfoundation.org/t/migration-of-tdf-board-discuss-list-to-community-forum/9268/3
      * thanks a lot to Guilhem for handling this on a Sunday even, to be not disruptive during business hours!
    
    * happened last night (Thorsten)
    * seems all have been done (Florian)
     * big kudos to Guilhelm for moving the ml to Discourse
    * there might be issues with imported emails containing dashed lines eg. "-----" (Paolo)
    * those I've seen cut the text below the dashes (Paolo)
    * (admit is my fault for not checking better earlier, sorry G) (Paolo)
    * when all on SSO? (Thorsten)
    * working on this (Uwe)
     * lot of work
     * hoping to get it done in the next quarter
    * reply-to is set to tdf-mebers (Florian)
    * shelve to eginning of q3, for tdf-internal (Thorsten)
    * not all ,ebers subscrivebd to internal (Cor)
     * encourage people to be there
     * fair to discuss among members, not in public
    * diff between internal and members (Marina)
    * do checks (Cor)
    * check situation about SSo (Thorsten)
    

    The public meeting ends at 16:18 UTC / 18:18 Berlin time

    Private Part

    4. Status Report, Discuss: TDF 2023 Budget Planning (tdf-board, 10 mins)

      Update on budget, new items, continue planning from FOSDEM in-person meeting
    

    5. Status Report: Leftover Brussels items (Florian Effenberger, Thorsten Behrens, 10 mins)

    6. Status Report, Discuss: Next steps legal ToDo items (tdf-board, 10 mins)

    7. Status Report, Discuss: Discussion and budget for developer roles (Florian Effenberger, 10 mins)

    8. Discuss: Last minute item(s) (tdf-board, 5 mins)

    The private meeting ends at 17:34 UTC / 19:34 Berlin time.

    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)

    Minutes 2023-03-20

    The Document Foundation
    Board of Directors Meeting 2023-03-20
    Meeting Minutes

    Date: 2023-03-20
    Location: Jitsi

    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht

    In the meeting:

      Board Members - Thorsten, Cor, Paolo, Gabor, Emiliano, Laszlo
      Board Deputy Members - Gabriel
      Membership Committee Members - Gustavo, Marina
      Membership Committee Substitute Members -
      Community - Andreas
      Team - Florian, Stephan, Sophie, Guilhem, Stéphane
    

    Representation: Gabriel for Ayhan

    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call.

    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.


            • Someone to start recording via Chrome *****


    Recurring item: Publication of previous board min utes

    * board-discuss
    * tdf-members
    * wiki page for minutes
    * wiki page for decisions
    * private minutes to the MC
    

    Any updates regarding director affiliations and substantial interests:

    * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html
    * Gabor and Thorsten notify the board of trustees of allotropia's partnership with Collabora, through which they now fund part of our development work
    

    Would any of the directors present need to declare an interest, for any of the listed agenda items?

    * 1.
    * 2.
    * 3.
    * 4.
    * 5. Thorsten, Gabor, Cor
    * 6. Thorsten, Gabor, Cor
    * 7. Thorsten, Gabor, Cor
    * 8.
    * 9.
    

    The public meeting commences at 17:00 UTC / 18:00 Berlin time.

    AGENDA:

    Public Part

    1. Answering questions from the community (tdf-board, 5 mins)

      Rationale: Provide an opportunity for the community to ask questions to the board and about TDF
    
    * some discussion on the recent decision to record board meetings (privately)
    * not ideal to have this discussion now - there was a public vote (Thorsten)
    * recording was stopped after request from Stephan
    * let's have the announcement that board meetings are recorded in the meeting / agenda email, starting next call
      * AI Thorsten add to agenda template
    * What has been your most important personal achievements in the interest of the foundation since you took over as chairman around one year ago? (Stephan)
      * running board in a difficult time, getting decisions made (Thorsten)
    * what's the relevance of raising this right now? (Cor)
    * if there's concerns - perhaps ask directly or 1:1? (Thorsten)
    

    2. Status Report, Discuss: Update on formalising board fiduciary duties (Paolo Vecchi, 5 mins)

      Board members have fiduciary duties towards the foundation.
    
      This document is a draft, how directors would ideally act in the discharge of their roles and duties: https://nextcloud.documentfoundation.org/f/1235729
      This documents contains more info and examples that TDF might consider adopting: https://nextcloud.documentfoundation.org/f/1069321
      Public link for both of the above: https://nextcloud.documentfoundation.org/s/FZKYSkyPZZfty5L
    
    * translates what law says to very simple rules (Paolo)
     * seem to be not much interest
     * feels lack of interest, little feedback
     * why no more interest from the board wrt to these simple rules
     * obvious rules
    * there were problems with the links before, now seems to work (Thorsten)
     * those things listed are pretty obvious - perhaps that's the reason for little feedback so far?
     * board has lived by those (or similar) rules
    * helpful for new board members (Paolo)
    * put that in the onboarding then (Cor)
     * stuff there is common sense
     * warning: the current draft contradicts the CoI policy in at least one place, so needs work (also to keep rulebooks consistent at TDF)
     * contradiction in regulations may raise big problems
    * given we're running late - discuss further issues via email? (Thorsten)
    * can members comment? (Sophie)
    * yes of course! (Thorsten)
    * Cor and other board members can then contribute in correcting the error he spotted and then discuss it with the members via email/nextcloud (Paolo)
    * much prefers nextcloud over email (better & more structured) (Thorsten)
    

    3. Status Report: Move board-discuss [& tdf-members] to Discourse (Florian Effenberger, Thorsten Behrens, 5 mins)

       * any remaining question?
       * what's the timeline now?
      Materials:
       * test instance https://communitytest.documentfoundation.org/c/board-discuss/194
       * import options and shortcomings, see https://redmine.documentfoundation.org/issues/3567#note-15 to #note-19.
    
    * Announcement sent today: https://listarchives.documentfoundation.org/www/board-discuss/2023/msg00070.html
    
    * agreement was: don't migrate tdf-mebers (Florian)
    * was late in this discussion, apologies (Sophie)
    * indeed, recollection was to start w. board-discuss (Thorsten)
     * within two weeks
     * tdf-members has intersecting issues with MC tools and SSO
     * let's not block on that
    * AI Sophie: clarify board-discuss migration on tdf-members
    

    The public meeting ends at 17:28 UTC / 18:28 Berlin time

    Private Part

    4. Vote, Discuss: Discussion and budget for developer roles (Florian Effenberger, 5 mins)

    5. Status Report, Discuss: Improve tendering process (tdf-board, 5 mins)

    6. Status Report, Discuss: Next steps legal ToDo items (Paolo Vecchi, 20 mins)

    7. Status Report, Discuss: TDF 2023 Budget Planning (tdf-board, 5 mins)

    8. Status Report: Leftover Brussels items (Florian Effenberger, Thorsten Behrens, 5 mins)

    9. Discuss: Last minute item(s) (tdf-board, 5 mins)

      Rationale: if there is time left, and anything is popping up after sending the agenda
    

    The private meeting ends at 18:21 UTC / 19:21 Berlin time.

    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)

    Minutes 2023-03-06

    The Document Foundation
    Board of Directors Meeting 2023-03-06
    Meeting Minutes

    Date: 2023-03-06
    Location: Jitsi

    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht

    In the meeting:

      Board Members - Thorsten, Paolo, Gabor, Cor, Emiliano, Laszlo
      Board Deputy Members - Gabriel
      Membership Committee Members - Marina, Gustavo, Gabriele, Uwe
      Membership Committee Substitute Members - Shinji
      Community - Andreas
      Team - Florian, Sophie, Stephan, Guilhem, Stéphane, Olivier
    

    Representation: Gabriel for Ayhan

    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call.

    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

    Recurring item: Publication of previous board minutes

     * board-discuss
     * tdf-members
     * wiki page for minutes
     * wiki page for decisions
     * private minutes to the MC
    

    Any updates regarding director affiliations and substantial interests:

    * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html
    * Gabor and Thorsten notify the board of trustees of allotropia's partnership with Collabora, through which they now fund part of our development work
    

    Would any of the directors present need to declare an interest, for any of the listed agenda items?

    * 1.
    * 2.
    * 3.
    * 4.
    * 5. Thorsten, Cor, Gabor
    * 6.
    * 7.
    * 8.
    * 9.
    

    The public meeting commences at 17:04 UTC / 18:04 Berlin time.

    AGENDA:

    Public Part

    1. Answering questions from the community (tdf-board, 5 mins)

      Rationale: Provide an opportunity for the community to askquestions to the board and about TDF
    
    * Community members ask for travel refunds, but we have no budget - what to do? (Sophie)
      * Let's carry-over previous year's budget? (Thorsten)
      * Should be between 20-40k €, can look up exact number (Florian)
      * No objections
    
    * any further questions? (Thorsten)
    * working for next edition of Latam (Gustavo)
     * started to work on agenda
     * question about the budget
     * need time to decide things
     * when is decision to be taken wrt budget
     * this month?
     * Sophie answered patially
    * when does the event happen? (Cor)
    * ~ Aug in Guadaljara (Gustavo)
     * may change
     * need guarantee to run event
    * very likely to find the money (Thorsten)
     * AI: to decide in March
     * run vote on this
     * follow up on initial email
     * have to run the budget before
    

    2. Status Report: Organize next in-person BoD meeting (Gabor Kelemen, Florian Effenberger, 5 mins)

      Proposal: Gabor would like to organize the next in-person BoDmeeting to make progress on various legal/budget/etc. issues sometime between April-June in Budapest. Invite interested MC members as well, as they have expressed motivation to help; alsofor a bit of transparency. Location would be Budapest, one or the other co-working space.
    
      Questions to discuss: what would be some potentially importanttopics and their deadlines? We can then choose an exact date a bit before those.
    
      Potential result: timely resolution of urgent, important issues where external factors put us into time pressure.
    
      Status from last call: Gabor setup a poll with Florian (with weekends that work locally)
    
    * poll is set up (Florian)
      * happy to share with MC as well
      * Gabor to quickly cross-check if all poll dates are ok
    * will look soonly in possible venues (Gabor)
    

    3. Discuss: Discuss formalizing board fiduciary duties (Paolo Vecchi, 5 mins)

      Board members have fiduciary duties towards the foundation.
    
      This document is a draft, how directors would ideally act in the discharge of their roles and duties:
    
      https://nextcloud.documentfoundation.org/f/1235729
      Public link to documents: https://nextcloud.documentfoundation.org/s/FZKYSkyPZZfty5L
    
      This documents contains more info and examples that TDF might consider adopting:
    
      https://nextcloud.documentfoundation.org/f/1069321
    
      The discussion, progress and results should be shared in public.
    
    * rediscuss properly to implement (Paolo)
     * new members must understand what fiduciary duties are and follow them
     * recent events pushed me to promote them again
     * folder shared w all elements present
     * standardize set of fiduciary duties
    * issues w links shared (Cor)
    * seems to be fixed (Paolo)
     * board aware of WIP
     * time to implement it
     * perhaps take example wrt to other foundation
     * provide active participation of the staff in board meetings to improve
     * transparency, accountability and improve trust.
    * good to consider, as TDF is growing and formalizing things (Thorsten)
     * had the last, and this board working on a number of policies, also with support from MC (Thorsten)
     * but: offensive that board members should somehow not be aware of their fiduciary duties
     * rejects the notion this is the case - also expectations and processes are part of the (in particular new board) onboarding procedures (Thorsten)
     * for the proposal: probably not all people found time to check
     * and relative to other important _and_ urgent things - this is now 2nd tier
     * lets review & discuss, if necessary internally
     * all directors, please do have a look to these docs in the folder
    * Some didn't notice that we are having a governance review (Paolo)
     * the the board did not discuss a vote that went from a CoC and communication review to a full governance review
     * board members seem not to have realise that there has been a massive change of scope
     * Interviewer from contracting company stated fiduciary duties is a normal thing and every board should have them clearly defined but we don't.
     * glad to see that Paolo sees benefit in the communication review process now (Thorsten)
    

    The public meeting ends at 17:26 UTC / 18:26 Berlin time

    Private Part

    MC remains in the meeting

    4. Vote, Discuss: Discussion and budget for developer roles (Florian Effenberger, 5 mins)

      Reason for privacy: HR topics
    
      Florian to update the board on recent progress, possibly decide on concrete hirings
    

    5. Status Report, Discuss: Improve tendering process (tdf-board, 10 mins)

      Reason for privacy: legal topics
    

    6. Status Report, Discuss: TDF 2023 Budget Planning (tdf-board, 15 mins)

      Reason for privacy: legal & tax topics
    
      Update on budget, new items, continue planning from FOSDEM in-person meeting
    

    7. Status Report: Leftover Brussels items (Florian Effenberger, Thorsten Behrens, 5 mins)

      Reason for privacy: legal topics
    

    8. Vote: Next steps legal ToDo items (Paolo Vecchi, 5 mins)

      Reason for privacy: legal topics
    

    9. Discuss: Last minute item(s) (tdf-board, 5 mins)

      Rationale: if there is time left, and anything is popping up after sending the agenda
    

    The private meeting ends at 19:06 UTC / 20:06 Berlin time.

    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)

    Minutes 2023-02-20

    The Document Foundation
    Board of Directors Meeting 2023-02-20
    Meeting Minutes

    Date: 2023-02-20
    Location: Jitsi

    Session chair: Thorsten Behrens
    Keeper of the minutes: Florian Effenberger

    In the meeting:

      Board Members - Thorsten, Ayhan, Cor, Gabor, Paolo, Laszlo, Emiliano
      Board Deputy Members - Gabriel
      Membership Committee Members - Marina, Uwe, Gabriele (from 17:15 UTC/18:15 Berlin time on)
      Membership Committee Substitute Members - Shinji
      Community - Deirdre, Andreas
      Team - Olivier, Florian, Sophie
    

    Representation: None

    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call.

    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

    Recurring item: Publication of previous board minutes

    * board-discuss
    * tdf-members
    * wiki page for minutes
    * wiki page for decisions
    * private minutes to the MC
    

    Any updates regarding director affiliations?

    * no changes, current affiliations see election page:
     https://elections.documentfoundation.org/2021-board/candidates.html
    

    Would any of the directors present need to declare an interest, for any of the listed agenda items?

    * 1.
    * 2.
    * 3.
    * 4.
    * 5.
    * 6. Thorsten, Gábor, Cor
    * 7.
    

    The public meeting commences at 17:03 UTC / 18:03 Berlin time.

    AGENDA:

    Public Part

    1. Answering questions from the community (tdf-board, 5 mins)

      Rationale: Provide an opportunity for the community to ask questions to the board and about TDF
    
    * Any progress on Gabor's proposal wrt. tendering, discussed in Brussels? (Olivier)
      * work in progress, some discussions, updates probably as early as next week (Florian)
    

    2. Vote, Discuss: Review & final decision FSF AB seat (tdf-board, 10 mins)

      * serious accusations around RMS & treatment of women
      * March 2021: situation deteriorates, RMS returns to board:
        https://twitter.com/nixcraft/status/1373905399707955202
      * previous decision: suspend AB seat, until RMS/FSF situation clarifies
      * our blog:
    

    https://blog.documentfoundation.org/blog/2021/03/25/statement-on-rms-and-fsf/

      * number of organisations issue similar statements:
        * sfconservancy/outreachy:
          https://sfconservancy.org/blog/2021/mar/23/outreachy-fsf/
        * Drupal: similarly anodyne statement like TDF -
          https://www.drupal.org/association/blog/statement-from-drupal-association-board-regarding-the-free-software-foundation-fsf
        * EFF: https://www.eff.org/de/deeplinks/2021/03/statement-re-election-richard-stallman-fsf-board
    
      Discuss: reinstate, or permanently remove FSF?
    
    * Quick summary of situation, reference to blogpost, key people at FSF seems not to have changed - defer
      decision or make temporary suspension a permanent one? (Florian)
      * no significant change, the previous people are still around
      * actually change at FSF, new election, suggest to keep temporary suspension a bit longer (Paolo)
      * When is election due? (Thorsten)
      * around March (Paolo)
      * shelve until April then? (Thorsten)
      * want actual positive change to happen, let's see before taking any decision (Paolo)
      * Anyone not happy with shelving this until April? (Thorsten)
        * no one raises hand
    

    3. Discuss: Next in-person BoD meeting (Gabor Kelemen, 5 mins)

      Proposal: Gabor would like to organize the next in-person BoD meeting to make progress on various
      legal/budget/etc. issues sometime between April-June in Budapest. Invite interested MC members as well,
      as they have expressed motivation to help; also for a bit of transparency. Location would be Budapest,
      one or the other co-working space.
    
      Questions to discuss: what would be some potentially important topics and their deadlines? We can then
      choose an exact date a bit before those.
    
      Potential result: timely resolution of urgent, important issues where external factors put us into
      time pressure.
    
    * Have another in-person meeting similar as in Berlin (Gabor)
      * happy to organize this in Budapest
      * depends on how urgent are tasks to solve and what are hard deadlines
      * 2nd half of April, mid-May
      * coworking space can host us
      * invite interested MC members, showed interest in Brussels and help us with our problems
    

    - Gabriele Ponzo joins 17:15 UTC/18:15 Berlin time -

    * should prepare meeting upfront, have information in time (Cor)
    * loves to have a meeting, want to see positive and fast progress on various issues working on, before
      setting a date (Paolo)
    * set tentative date, easier to solve controversial issues in person (Thorsten)
    * lets run a Nextcloud poll (Florian)
    * lets not block on external deadlines, rather make sure everyone can join (Florian)
    * AI Gabor setup a poll with Florian (with weekends that work locally)
    

    4. Discuss: Improving boards minuting (Florian Effenberger, Thorsten Behrens, 10 mins)

      Suggesting a set of steps that we can make here:
      1- create audio recording
      2- possibly have them in written form by making use of 'speach to text' techn.
      3- someone creates proper minutes from 1(+2); minutes give a broad summary of statements, and clear
         AI's/conclusions/decisions.
      4- these should be available in the week after a meeting and to be approved in the next meeting.
    
    * want to improve minutes, costs time, struggle for everyone (Cor)
    * clearly state various positions of directors and involved people
    * in the old days of TDF, had recorded phone calls (Thorsten)
    * not necessary to publish the recording, but supports after-meeting work for minuting
    * What about private part of the call that touches confidential topics? (Marina)
    * can't put that into cloud services for transcript
    * something running on our own servers? (Cor)
    * concerned to have not much on the private part, and therefore not improve the current situation (Marina)
    * idea is to have entire call recorded (Thorsten)
    * minuting is work, needs to be given time - work is the same whether automated transcription or not (Uwe)
    * agrees that minuting needs time (Gabriele)
    * heard of Cabolo, never saw it in practice, no idea about cost
    * suggest to have records as well as minutes (Paolo)
    * people might not feel comfortable to join a recorded call (Thorsten)
    * less topics and especially less controversial topics in the past (Florian)
    * back then, about one hour for post-production of a one hour meeting
    * time well spent, localization, involve community (which is a problem these days) etc.
    * turn into e-mail vote to record meetings (Thorsten)
    * need to ask Guilhem for the technical details (Florian)
    

    5. Status Report: Move board-discuss & tdf-members to Discourse (Florian Effenberger, Thorsten Behrens, 5 mins)

      * Status of the migration
      Florian asked Guilhem: "have an up to date migration test at
      https://communitytest.documentfoundation.org/c/board-discuss which is ready for review. for the final
      migration i'll need to know how to populate subscribers and their preferences, as per Sophie's questions
      on https://redmine.documentfoundation.org/issues/3567#note-20 (for pt-br)"
    

    The public meeting ends at 17:38 UTC / 18:38 Berlin time.

    6. Status Report, Discuss: Improve tendering process (tdf-board, 20 mins)

      Reason for privacy: legal topics
    

    7. Discuss: Last minute item(s) (tdf-board, 5 mins)

      Rationale: if there is time left, and anything is popping up after sending the agenda
    

    The private meeting ends at 18:12 UTC / 19:12 Berlin time.

    Thorsten Behrens (Session chair)
    Florian Effenberger (Keeper of the minutes)

    Minutes 2023-02-07

    The Document Foundation
    Board of Directors Meeting 2023-02-07
    Meeting Minutes
    
    Date: 2023-02-07
    Location: ICAB, Brussels
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
    Board Members - Thorsten Behrens, Emiliano Vavassori, Cor Nouws, Paolo Vecchi, László Németh, Gábor Kelemen
    Board Deputy Members - Gabriel Masei (joined at 09:15)
    Membership Committee Members - from 10:24 on: Marina, Gabriele, Balazs
    Membership Committee Substitute Members - 
    Community - 
       Team - Florian Effenberger, Stephan Ficht; from 10:24 on: Sophie, Guilhem, Olivier, Stéphane, Heiko, Christian, Xisco, Mike, Hossein (remotely)
    
    Representation: Gabriel for Ayhan
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.
    
    Recurring item: Publication of previous board minutes
     * board-discuss
     * tdf-members
     * wiki page for minutes
     * wiki page for decisions
     * private minutes to the MC
    
    Any updates regarding director affiliations?
    * no changes, current affiliations see election page: 
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. Thorsten, Cor, Gabor: tendering/budget
    
    The public meeting commences at 08:05 UTC / 09:05 Berlin time.
    
    ## AGENDA:
    
    0905 Begin
    
    0905-1000: Budget, staff / ED / board interaction
    
    10:08 meeting suspended
    
    10:24 meeting continues, MC and team joined (see participants above)
    
    1800 End
    
    The private meeting ends at  UTC /  Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-02-06

    The Document Foundation
    Board of Directors Meeting 2023-02-06
    Meeting Minutes
    
    Date: 2023-02-06
    Location: ICAB, Brussels
    
    Session chair: Thorsten Behrens
    Keeper of the minutes: Stephan Ficht
    
    In the meeting:
       Board Members - Thorsten Behrens, Emiliano Vavassori, Cor Nouws, Paolo Vecchi, László Németh, Gábor Kelemen
       Board Deputy Members - Gabriel Masei 
       Membership Committee Members - Marina Latini, Gabriele Ponzo, Gustavo Buzzatti Pacheco
       Membership Committee Substitute Members - Shinji Enoki (remotely), Uwe Altmann (remotely, joined 13:25)
       Community - 
       Team - Florian Effenberger, Stephan Ficht
    
    Representation: Gabriel for Ayhan
    
    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call.
    
    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.
    
    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.
    
    Recurring item: Publication of previous board minutes
     * board-discuss
     * tdf-members
     * wiki page for minutes
     * wiki page for decisions
     * private minutes to the MC
    
    Any updates regarding director affiliations?
    * no changes, current affiliations see election page: 
      https://elections.documentfoundation.org/2021-board/candidates.html
    
    Would any of the directors present need to declare an interest, for any of the listed agenda items?
    * 1. Thorsten, Cor, Gabor: intendering/terest declabured on dhgbudget andet Thorsten, Cor
    
    The public meeting commences at 08:12 UTC / 09:12 Berlin time.
    
    ## AGENDA:
    
    0913 Begin
    
    0914-1000: Board/MC joint meeting, Q&A
    
    ###(09:30)all minutes above were deleted from ? Please let me know when I should resume minuting###
    
    10:35 coffee break till 10:55
    
    1000-1005: Misc pending work
    
    1005-1200:
     - Tender process - WIP
    
    12:16 lunch break till 13:25
    
    1200-1300: lunch break (no catering, food options are available outside)
    
    1300-1500
     - Budget 2023
    
    15:09 coffee break till 15:25
    
    1500-1600
     - Team-ED-Staff relations - follow up Milan meeting
     - 17:28
    
    17:39 Florian/Stephan leaving the meeting, then joining at 18:09
    
    topic to be continued tomorrow Feb 7 at 09:00...
    
    18:15 meeting adjourned for today
    
    The private meeting ends at  UTC /  Berlin time.
    
    Thorsten Behrens (Session chair)
    Stephan Ficht (Keeper of the minutes)
    

    Minutes 2023-01-23

    The Document Foundation
    Board of Directors Meeting 2023-01-23
    Meeting Minutes

    Date: 2023-01-23
    Location: Jitsi

    Session chair: Thorsten Behrens
    Keeper of the minutes: Florian Effenberger

    In the meeting:

      Board Members - Thorsten Behrens, Gábor Kelemen, Ayhan Yalçinsoy, Cor Nouws, Paolo Vecchi, László Nemeth, Emiliano Vavassori (from 17:25 UTC/18:25 Berlin)
      Board Deputy Members - Gabriel Masei
      Membership Committee Members - Gabriele Ponzo, Marina Latini
      Membership Committee Substitute Members -
      Community - Michael Weghorn, Krystof, Andreas
      Team - Florian Effenberger, Sophie Gautier, Xisco Fauli, Hossein Nourikah
    

    Representation: None

    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call.

    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.


    Any updates regarding director affiliations?

    • no changes, current affiliations see election page:
     https://elections.documentfoundation.org/2021-board/candidates.html
    

    Would any of the directors present need to declare an interest, for any of the listed agenda items?

    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.

    -> none registered.

    The public meeting commences at 17:03 UTC / 18:03 Berlin time.

      1. AGENDA:
        1. Public Part

    1. Answering questions from the community (tdf-board, 5 mins)

      Rationale: Provide an opportunity for the community to ask questions to the board and about TDF
    
      * no questions brought up
    

    2. Status Report: Strategy 2022 Items - Status (Thorsten Behrens, Cor Nouws, Gabriel Masei, Gábor Kelemen, 5 mins)

      Regular reporting about status of the Strategic items in
      https://nextcloud.documentfoundation.org/f/1129829
    
      * not much development on this recently
      * AI: will setup a poll to get people in a room for brainstorming on items (Cor)
      * but it's important to make progress here, let's have that on the agenda for the FOSDEM in-person meeting (Thorsten)
    

    3. Discuss, Vote: Decide on BZ request from Ilmari (Gábor Kelemen, 10 mins)

      * TDF relies on BugZilla for it's daily operations (Thorsten)
      * no major upgrade in a long time, many good features stuck (Thorsten)
      * goal: sort remaining issues to be able to release new version (Thorsten)
      * decide today or should we fold this into budget decisions? (Thorsten)
      * good proposal, need those updates (Gábor)
      * undermaintained open source upstream project
      * AI: collect all the bits, then send off vote e-mail (Gábor)
    

    4. Status Report: Updating CoC policy (Cor Nouws, 5 mins)

      * status update & next steps
      * getting each other up to date, started last year during LibOCon
      * important topic, should be shared between board, CoC group and perhaps also MC (Thorsten)
      * CoC team not informed, should have done so before putting it in agenda (Marina)
      * new CoC team had initial meeting after putting in place current CoC policy
      * discussing how to handle communication of CoC team on a technical level, will discuss with Guilhem when he's back from vacation
      * CoC folder shared with corporate addresses - should be changed
      * want to review policy, can't be done in a rush
      * current version allows us Outreachy participation
      * very interested in the topic, happy to be included (Thorsten)
      * maybe discuss at FOSDEM?
      * Sage Sharp and Karen Sandler can give feedback, after the Outreachy program (Sophie)
      * needs some work and feedback from CoC committee
      * let's use face time at FOSDEM, perhaps meet with Karen there? (Thorsten)
    

    5. Status Report: Hiring TDF developers (Florian Effenberger, 5 mins)

      * next steps & progress
      * roles open until February 10 (Florian)
      * got good number of applications, scheduling interviews
      * had first interview actually today - thanks to Gabriel, Emiliano, Hossein, Ilmari, Mike
      * expecting more applications close to the deadline
      * good to have FOSDEM, for a last-minute push
      * we do have a number of strong candidates
    

    The public meeting ends at 17:20 UTC / 18:20 Berlin time.

        1. Private Part

    6. Discuss: Plan FOSDEM in-person agenda (tdf-board, 20 mins)

    7. Discuss: Last minute item(s) (tdf-board, 5 mins)

      Rationale: if there is time left, and anything is popping up after sending the agenda
    

    The private meeting ends at 18:46 UTC / 19:46 Berlin time.

    Thorsten Behrens (Session chair) Florian Effenberger (Keeper of the minutes)

    Minutes 2023-01-09

    The Document Foundation
    Board of Directors Meeting 2023-01-09
    Meeting Minutes

    Date: 2023-01-09
    Location: Jitsi

    Session chair: Thorsten Behrens
    Keeper of the minutes: Florian Effenberger

    In the meeting:

      Board Members - Thorsten, Cor, Paolo, Gabor, Laszlo, Emiliano (from 17:11 UTC/18:11 Berlin on)
      Board Deputy Members - Gabriel
      Membership Committee Members - Marina
      Membership Committee Substitute Members -
      Community - Jessy
      Team - Florian, Ilmari, Sophie
    

    Representation: Gabriel for Ayhan

    The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call.

    The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting.

    The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4.

    Any updates regarding director affiliations?

    • no changes, current affiliations see election page:
     https://elections.documentfoundation.org/2021-board/candidates.html
    

    Would any of the directors present need to declare an interest, for any of the listed agenda items?

    • 1. #
    • 2. #
    • 3. Thorsten, Cor
    • 4. #

    The public meeting commences at 17:03 UTC / 18:03 Berlin time.

    AGENDA:

    Public Part

    1. Answering questions from the community (tdf-board, 5 mins)

      Rationale: Provide an opportunity for the community to ask
      questions to the board and about TDF
    
    • When will we have final decision for Bugzilla proposal? (Ilmari)
     * long-awaited Bugzilla 6
     * had quiet period, no discussion since last call (Thorsten)
     * not in oversight area, but happy to help (Cor)
     * happy to help, can drive this (Gabor)
    
    • Offer fine as is, or decrease scope? (Ilmari)
     * might need some finessing wrt non-important bits for TDF (Thorsten)
     * importance of Bugzilla, if fairly balanced, no problem at all (Cor)
    
    • Final decision for WollMux adoption proposal? (Marina)
     * previous board decision, no opposition nor concerns on board-discuss (Thorsten)
     * fine by me (Cor)
    

    Emiliano joins the meeting at 17:11 UTC/18:11 Berlin

    • Budget proposal deadline? (Marina)
     * as early as possible (Thorsten)
     * first budget draft approx. end of next week (Florian)
     * some proposals missing anyways, Christmas period (Thorsten)
     * also let us know if budgets can be dissolved or lowered (Florian)
    

    2. Discuss, Vote: Join ALTER EU (Thorsten Behrens, 5 mins)

      The ALTER EU coalition, with over 200 members, many of which are
      FOSS projects. Membership is free, and is related to approving the
      10 objectives of the coalition.
    
    • Any further information needed? (Thorsten)
     * Nobody
    
    • Vote on the above
     * 6 approvals, 1 abstain -> motion approved
     * AI Thorsten: follow-up with Italo
    

    The public meeting ends at 17:18 UTC / 18:18 Berlin time.

    Private Part

    3. Discuss: Legal working group setup (tdf-board, 45 mins)

      Continue discussion from last board call
    

    4. Discuss: Last minute item(s) (tdf-board, 5 mins)

      Rationale: if there is time left, and anything is popping up after
      sending the agenda
    

    The private meeting ends at 18:17 UTC / 19:17 Berlin time.

    Thorsten Behrens (Session chair)
    Florian Effenberger (Keeper of the minutes)