Personal Data in LibreOffice

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The video shows for what purpose "Personal data″ is used in LibreOffice and links to this page here, which provides further information and details.

Link to the Video

Link to the Video (in German [DE]):

Persönliche Daten in LibreOffice

User data in LibreOffice

Enter user data

"Options LibreOffice-UserData" Dialog
"Properties of" Dialog

In LibreOffice you can enter your user data respectively personal data.

Select Tools ▸ Options ▸ LibreOffice ▸ User Data in the menu.

At least the first and last name must be entered for the personal data.

If you do not want to use your own name, you can also enter e.g. your artist name or a fantasy name.

And put a check mark File ▸ Properties… ▸ General ▸ Apply User Data in the menu

If you have saved a document, the last saved cursor position is retained only if the two menu items are fulfilled; and...


If you have entered identifying information and save in the native file format, this information is saved with the document as “last edited by”. “Last work position” is saved for each such identity, and when you open the document from a LibreOffice instance with the same identity active, opening should jump to the spot where you (or rather “said identity”) made your last edit.
This means, three conditions have to be met for this to work:
* Document must be saved to Open Document Format (odt for Writer, ods for Calc).
* You must have edited the document after entering identity info, and saved this edit.
* You must have the same identity info active when opening the document again.

Address data are available as fields

Insert | Fields

If you have entered your address data, they will be available as fields.

Choose Insert ▸ Field ▸ More Fields… ( Ctrl + F2 ) from the menu.

In the "Fields" dialog choose the "Document" tab, select "Sender" on the left for "Type" and select the desired field for "Select".

Insert | Envelope

If you have entered your address (user) data, these are also available for envelopes.

Choose Insert ▸ Envelope… from the menu.

If you set a check mark at "Sender" in the "Envelope" tab of the "Envelope" dialog, the address user data will be taken over.

See also: Envelope in Writer

Insert | Comments

If you have entered your address data, these are also available for comments.

If you insert comments in Writer in the Insert ▸ Comments menu, these comments are displayed with the author's name, among other things.

See also: Comments in Writer

Further Informations

LibreOffice Online help

User Data

Querying User Data in Fields or Conditions

Defining Conditions

Encrypting Documents with OpenPGP


Using Microsoft Office and LibreOffice

Documentation / Manuals

Here you will find the Documentation / Manuals:

Documentation / Manuals

Any questions?

For questions on this topic go to:


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