Styles in Writer

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The Video "Styles in Writer - V6" links to this page here, which offers further information and details.

This description refers to the version LibreOffice 6.

The Originals ″Aufgabe_Formatvorlagen″ and ″Protokoll_Übungsdatei″ in German language come from the Author (License CC-BY-SA): Ellen Pape, E-Mail:

Please refer: Writer-Übungen Teil 1, Arbeiten mit Formatvorlagen

An already written "Protocol model school" protocol is used for this task.

The protocol will be formatted with styles.

It should look better after formatting.


  • P = protocol
  • TC = teachers' conference
  • IA = item of the agenda

Style names:

  • P_Header (Protocol Header)
  • P_IA (Protocol item of the agenda)
  • P_Text (Protocol text)

Link to the Video

The order in the video is slightly different.

Link to the Video:

Styles in Writer - LibreOffice 6.4

Why styles?

When using styles, we talk about indirect or "soft" formatting.

This means that you don't apply the formatting to the text, but define it in the styles and then apply it to the text.

With the help of styles, it is shown how the protocol is quickly put into the best possible form.

Advantages of formatting with styles in Writer

With the help of styles you can quickly create good-looking documents.

In a style/paragraph style you can adjust several properties for your needs at the same time.

For example, font, font size, font color, and much more.

If you apply styles to all paragraphs, they will inherit the properties defined in the paragraph style.

Now, at a later time, you remember that you want to change the text color.

Then you change the text color in the assigned paragraph style and all paragraphs immediately adopt the new color.

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Open the File

You can use the existing protocol ″Protocol model school″, see Used working documents.

Now open the File.

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Where can I find the styles?

In the "Formatting" toolbar

There in the ″Formatting″ toolbar is showing the style "Default Style":

201906 LOHBEN Toolbar Formatting.png

"Default Style" means that the text has the "Default" style.

In the Menu

Here you can choose one from a selection of important styles to assign from the Menu: Styles.

In the sidebar

Sidebar ( on / off with Ctrl + F5 )

All styles can be found in the sidebar, which can be turned on or off via menu View ▸ Sidebar or Ctrl + F5.

 For the following tasks ( Part 1 to 7 ), you need an overview of the styles in the sidebar
 that you receive via Menu View ▸ Sidebar or Ctrl + F5.

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Create, modify and assign styles

To do this, you first create the new styles.

You change styles.

Then you assign the styles to the Text and Headings.

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Part 1 – create style P-Header

For the formatting of the protocol header, you will now create a new style "P-Header".

Right-click on the style "Heading". Click then on New, then on tab "Organiser" and enter name P-Header.

Give the new style the properties the header should receive:

Font: Arial

Fontsize: 14 pt

Fontstyle: bold

Font colour: black

Spacing: Above paragraph 0,0 cm and Below paragraph 0,3 cm.

Click on OK

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Part 2 – create style P-IA

Create a new style "P-IA". (right-click on ″Heading″, then on New, then on tab ″Organiser″ and enter name P-IA)

In style, specify the properties to be obtained for the item of the agenda:

Font: Arial

Fontsize: 14 pt

Fontstyle: regular

Font colour: Light Blue 2

Spacing: Above paragraph 0,4 cm and Below paragraph 0,2 cm.

Then click on OK

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Part 3 – create style P-Text

Now, starting from style ″Text Body″, create the "P-Text" style.

Click on "Text Body" with the right mouse button and choose New, then on tab ″Organiser″ and enter name P-Text.

Give the new style the properties the text should receive:

Font: Arial

Fontsize: 11 pt

Fontstyle: regular

Fontcolour: black

Spacing: Above paragraph 0.0 cm and Below paragraph 0.2 cm.

Click on OK

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Part 4 – modify style P-IA

The style "P-IA" should be provided with numbers:

  • Right-click on the style "P-IA".
  • Then select Modify.... Then in the Dialog box ″Paragraph Style: P_IA″ choose the tab ″Outline & Numbering“.

For Numbering/Numbering style, select: Numbering 123.

As soon as you press OK, all items of the agenda change.

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Part 5 - Remove all hard line breaks

Remove all hard line breaks feeds or returns, as they are unnecessary as a space between paragraphs.

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Part 6 - Clear Direct Formatting

In the Menu click Edit ▸ Select All.

The click in the Menu Format ▸ Clear Direct Formatting or with the keys Ctrl + M.

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Part 7 - Assign styles

Now, the header, the items of the agenda, and the text are each assigned the style, as follows.

Move the cursor to the header or paragraph (if the sidebar is not visible, open it with Ctrl + F5 and double-click on the desired style.

Part 7.1 – P_Header assign to the header

Mark the header.

Double-click on the style ″P_Header″.

Part 7.2 – P_IA assign to the items of the agenda

Mark each items of the agenda. Double-click on the style ″P_IA″.

Part 7.3 – P_Text assign to the text

Mark each text. Double-click on the style ″P_Text″.

Do exercises on your own

Try applying alternative values in the styles.

Especially for styles with Indents and Spacing - Spacing Above paragraph respectively Below paragraph.

 The exercise is deliberately chosen in this process.
 In daily use, you can save some steps by first formatting the entire text with the "P-Text" style.
 And then bring the Protocol header and the items of the agenda into the appropriate form.

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Further Information

Used working documents

The working documents can be downloaded here:

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Related topics

Professional text composition with Writer

Inheritance in paragraph styles in Writer

Character Styles in Writer

Document templates Letter template in Writer

Transfer Styles

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Documentation / Manuals

Here you will find the Documentation / Manuals:

Documentation / Manuals

Any questions?

For questions on this topic go to:


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