Marketing/US/Meetings/2014/June

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    Meeting of the US Community

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    Date and Time Poll (available soon)

    (Click the 'English' button in the lower-right)

    Date and Time 2014-06-09 20:30 EST/EDT (click for your time zone)
    Chair Robinson Tryon
    Started

    20:33

    Adjourned

    10:41

    Participants

    Robinson, Joel, Charlie, Algot

    IRC (Freenode) #libreoffice-us IRC://
    Video Chat (WebRTC)
    (Firefox unsupported)    		 https://meet.jit.si/libreofficeus
    Etherpad libreoffice-us

    Prep

    • Our next meeting will be a videochat using WebRTC (video optional)
    • We'll also try to find a permanent time so we don't need to have a poll each month
    • Remember to ping Joel/Charlie/Marketing list after we get definite date and time set


    Pre-meeting

    Start

    Put start time and attendees list in the table

    Agenda

    Welcome

    • How is everyone?
    • Introductions

    Completed Action Items

    • [DONE] ACTION: Add Immanuel to the Venue-selecting team... :-)

    Outstanding Action Items

    • ACTION: Robinson will ask Design Team for help w/icons for TDF, LO, and DLP (including guidelines)
    • ACTION: Algot/Robinson will refresh our existing designs and the DFD "open standards" leaflet in preparation for printing
      • TODO: Check-in w/Algot (Inkscape/SVG troubles)
    • ACTION: Check with local librarians abt. LO on computers (For all to do).
      • April 18 - Checked w/a couple Librarians. They didn't even know about it -- gave them pamphlet and stickers. (Robinson)
    • Need to ping the Design Team again re: marketing materials
    • Algot had continuing issues opening the SVG sources in Inkscape

    Newcomers

    • We have a state-by-state roster of our team members
      • Please add your name/contact info so we can get in touch
      • Having local contacts makes outreach possible

    Infrastructure

    • ACTION: Robinson and Morgan will set up Facebook and G+ accounts for LibreOffice US Community
    • ACTION: Morgan will take point on social media presence/alerts
      • After setting-up, go to user list to build-up a presence
    • Website should be up before July event
    • What content would we like to have on the us.libreoffice.org site?
      • Point to our hackfest
      • Getting involved? Maybe local contacts for some hands-on help? (Robinson)
    • Significant uphill battles in education to adopt FOSS (Charlie)
    • Similar concerns from non-profits
    • Are there many educators who understand the intrinsic benefits of FOSS? (Robinson)
      • No -- very few educators understand the importance of software freedom -- just not on the map in k-12 at all (Charlie)
    • Hard for school districts to donate to FOSS projects. Ability to get a contract for service, etc.. a good way to help fund. Does TDF do this? (Charlie)
      • TDF just certifies developers, etc. Then those independent contractors do work (Joel)
    • What about getting schools involved in the community (Either TechEd/Instructors, or even some students) ? (Robinson)
      • Most HS students aren't ready to contribute code at the level of LibreOffice (Charlie)
      • University students are a much better possibility. A computing club is a good environment where you
      • Most CS courses in HS are geared towards the AP test (in Java). These clases are often very rigid, teach from the book, and don't pull in real-world examples into the course.
    • Idea: Scholarship in TDF's name (Joel)
      • Top student would get picked to get some funding
    • Hoping to get an independent study approved at some universities (Joel)
      • Getting that involvement is highly dependent upon Universities
    • A group we should talk to: http://teachingopensource.org/index.php/Main_Page (Algot)

    Swag

    • Current status
    • Shirts -> Immanuel for PorcFest
    • I'll poke immanuel later (Robinson)

    Sample Talks/Videos

    • ACTION: Immanuel/Robinson (w/help from Italo/Charles) will prepare basic talks (Slides, Talking points) and a couple of example videos
      • These will be helpful for people doing outreach, giving short talks, etc.
    • Working on this -- will do more in Texas
    • Charlie would be willing to proof/review anything I have (I also need to ping Charles/Italo for anything they have prepared)


    Events Box

    • ACTION: Joel/Robinson will assemble the parts for v1.0 of the US Events Box
      • Joel: "might be doing a large order of pamphlets for something else" -- ping him
      • Immanuel: for the event box add promotional push pens

    Reference:


    Events

    • June meeting
      • Add to the agenda?
      • [DONE] ACTION: Robinson needs to schedule the June meeting
    • [DONE] ACTION: Robinson needs to schedule the July meeting(s)
      • Tentative for July 14th
      • Should add another? June 23 @ same time?
    • Event calendar for the US
      • Assemble list of events in the US?
    • Help with upcoming events
      • Texas Linux Fest (Austin, TX) - June 13-14 (Fri-Sat)
      • (No help needed) Open Source Bridge (Portland, OR) - June 24-27
      • OSCON 2014 (Portland, OR) - July 20-24 (Sun-Thu)
      • US Summer Hackfest (Boston, MA) - July 26-27 (Sat-Sun)
      • http://fosscon.org/ FOSSCON Philadelphia, PA Saturday, August 9th, 2014 at the Franklin Institute - 222 N 20th St, Philadelphia, PA 19103.
      • Fossetcon (Orlando, FL) - September 11-13 (Thu-Sat)
      • All Things Open http://www.allthingsopen.org/ Raleigh NC Oct 22 and 23
      • SeaGL (Seattle, WA) - October 24-25 (Fri-Sat)
    • Schedule 2nd June meeting for the 25th (same time as this meeting)
    • Presence at events leading to recruitment
    • Charlie hoping to present at FOSSCON and All Things Open about education
    • All Things Open is Red Hat's event
      • ACTION: Robinson will submit a talk to All Things Open + FOSSCON

    US Summer Hackfest

    This will be our primary US event for the year...

    • ACTION: Joel will liaise w/the developers to see who will be in the US around the time of the US Summer Hackfest
    • ACTION: Robinson/Immanuel/Morgan will work on securing venue (MIT Stata preferred?) before June meeting
      • SIPB contacted. Some interest, but nobody stepping up to be the SIPB member in charge;
        • Because of summer/term change time, they're concerned about low student turnout.
        • Got a suggestion re; some other MIT groups
    • ACTION: Joel/Robinson/chicken - Arrange for t-shirts for US Summer Hackfest
      • Hold contest for t-shirt design? Winner gets something special (t-shirt?) (giftcard?)
      • Estimate: $290 for 25 single-color; $370 for 25 2-color
    • Important to have a good number of students and others who are interested in development is key
    • Hoping to have Kohei and Mmeeks there to help instruct
      • Joel will touch base with both of them
    • Working on venue -- FSF offices currently look like a good option if we aren't too many in number
      • Possibly work w/GNOME folks --> MIT Media Lab?
      • Checking on Google Cambridge
      • Will look into:
        • Libraries
        • Community colleges
    • ACTION: Joel will arrange contest for T-shirt design
    • We'll have a number of non-coding activities for people to do, including some intro to QA and Outreach

    End

    • Recruitment and Growth: Buddy-system: Who are you going to bring to the meeting next time?
    • Closing thoughts

    Anything else?

    • Tool for collaborative work on our TODO lists
      • Google Docs
      • Remember the Milk (shared account)
      • Trello.com
      • Redmine
    • ACTION: Ping cloph about testing Redmine for todo items (Robinson)
      • Can we tag items? Hopefuly, yes.


    • Side note: Regarding WebRTC used for the meeting
      • The WebRTC interface worked pretty darn well.
      • We lost Joel a couple of times, but the call quality was good and we could hear (and see) everyone.
      • Definitely support using WebRTC video-chat for our next meeting

    Announcements

    End

    Put meeting-adjourned time in the table

    Topics

    (Add topics below and reference them as #Example Topic in the Agenda/Minutes above)

    Example Topic

    IRC Minutes

    (Done inline above)

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