Marketing/US/Meetings/2014/June 25

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    Meeting of the US Community

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    Date and Time Poll (n/a)

    (Click the 'English' button in the lower-right)

    Date and Time 2014-06-25 20:30 EST/EDT (click for your time zone)
    Chair Robinson Tryon
    Started

    8:44

    Adjourned

    9:40

    Participants

    Joel, Algot, Charlie, Robinson

    IRC (Freenode) #libreoffice-us IRC://
    Video Chat (WebRTC)
    (Firefox unsupported)    		 https://meet.jit.si/libreofficeus
    Etherpad libreoffice-us

    Prep

    • Our next meeting will be a videochat using WebRTC (video optional)
      • Remember: Use Chromium for WebRTC (Firefox doesn't support those functions yet)
    • We'll also try to find a permanent time so we don't need to have a poll each month
    • Remember to ping Joel/Charlie/Marketing list after we get definite date and time set


    Pre-meeting

    Start

    Put start time and attendees list in the table

    Agenda

    Welcome

    • How is everyone?
    • Introductions
    • Immanuel wants to add to the agenda: 'Promotion to "local civic hacking groups" and "local Linux clubs" '
    • People are well!
    • Continue what we've been doing so far w/LUGs, etc..

    Completed Action Items

    Outstanding Action Items

    • ACTION: Robinson will ask Design Team for help w/icons for TDF, LO, and DLP (including guidelines)
      • Asked for help; only heard back from K-J
    • ACTION: Algot/Robinson will refresh our existing designs and the DFD "open standards" leaflet in preparation for printing
      • TODO: Check-in w/Algot (Inkscape/SVG troubles)

    File:Lo-document-freedom.pdf draft remake of DocumentFreedomDay flier. Lo-document-freedom-draft.svg Editable SVG (Inkscape)

    • ACTION: Check with local librarians abt. LO on computers (For all to do).
      • April 18 - Checked w/a couple Librarians. They didn't even know about it -- gave them pamphlet and stickers. (Robinson)
      • TODO: Move this ACTION item to a general methods of outreach list/wiki page.
    • We need to build-up our Design Team
    • Anyone who is interested in joining
      • Possibility of mentoring? (Robinson)
        • Not sure about mentoring (Joel)
        • We should make sure new contributors feel welcome and appreciated (Joel)

    Newcomers

    • We have a state-by-state roster of our team members
      • Please add your name/contact info so we can get in touch
      • Having local contacts makes outreach possible
    • No newcomers

    Infrastructure

    • ACTION: Robinson and Morgan will set up Facebook and G+ accounts for LibreOffice US Community
      • Joel will hopefully be setting the G+ page up right after the June 9 meeting
    • ACTION: Morgan will take point on social media presence/alerts
      • After setting-up, go to user list to build-up a presence
    • [DONE] ACTION: Ping cloph about testing Redmine for todo items (Robinson)
    • What's new since last month?

    Swag

    • Current status
    • [1/2] Shirts -> Immanuel for PorcFest

    Sample Talks/Videos

    • ACTION: Immanuel/Robinson (w/help from Italo/Charles) will prepare basic talks (Slides, Talking points) and a couple of example videos
      • These will be helpful for people doing outreach, giving short talks, etc.
    • ACTION: Charlie will proof/review these talks/materials
    • Started to work on slides for multiple talks


    Events Box

    • ACTION: Joel/Robinson will assemble the parts for v1.0 of the US Events Box
      • Joel: "might be doing a large order of pamphlets for something else" -- ping him
    • PENS
    • T-SHIRTS
    • STICKERS
      • DLP - Working on sticker design
      • LibreOffice - Need to resize sticker design

    Reference:

    • Would love more ideas/designs for shirts :-)
    • Examining projectors; will check out Best Buy for in-person test (Robinson)

    Events

    • [DONE] ACTION: Robinson will submit a talk to All Things Open + FOSSCON
      • All Things Open was no longer accepting talks, but I did submit a 'Tools and Tips' talk to Fosscon
    • Possible Hackfests
      • Seattle, WA - After SeaGL in October 2014 (Some developer interest)
      • Austin, TX - Possibly spring of 2015 (Interested sponsors and venue)
      • Portland, OR - Sometime in 2015 (LinuxFund.org sponsoring CLS this year -- perhaps hackfest in 2015?)
    • Event calendar for the US/Help with upcoming events:
      • (No help needed) Open Source Bridge (Portland, OR) - June 24-27
      • OSCON 2014 (Portland, OR) - July 20-24 (Sun-Thu) - Have 4 helpers lined-up!
      • US Summer Hackfest (Boston, MA) - July 26-27 (Sat-Sun) -
      • http://fosscon.org/ FOSSCON Philadelphia, PA Saturday, August 9th, 2014 at the Franklin Institute - 222 N 20th St, Philadelphia, PA 19103 -
      • Fossetcon (Orlando, FL) - September 11-13 (Thu-Sat) - Could use a couple helpers!
      • All Things Open http://www.allthingsopen.org/ Raleigh, NC - Oct 22 and 23
      • SeaGL (Seattle, WA) - October 24-25 (Fri-Sat) -- Could use a couple helpers!
    • Texas Linux Fest - Gave talk, met lots of great people and orgs interested in having us back to Austin for a hackfest (Robinson)
    • Gave a talk about LibreOffice
    • Met a couple of educators interested in more documentation/tutorials (Robinson)
      • Perhaps Charlie could take point on some education-related efforts?
        • Yes, send them to me (Charlie)
        • ACTION: Round-up contact info from educators and get them in touch with Charlie (Robinson)
    • Do we have an official 2-page introductory guide to LibreOffice? (Charlie)
    • ACTION: Joel will check w/Michael re: tutorials and other pieces for introductory marketing/outreach
    • Hackfests - Possibilities
      • Feb 27-March 8 Joel could make something
      • Please let me know if you have suggestions for additional hackfests in other cities (Robinson)
        • Especially if you have connections for a Venue, Funding, cheap Lodging/Food, a contact in a University, or etc...

    US Summer Hackfest

    This will be our primary US event for the year...

    • [DONE] ACTION: Joel will liaise w/the developers to see who will be in the US around the time of the US Summer Hackfest
    • ACTION: Robinson/Immanuel/Morgan will work on securing venue (MIT Stata preferred?) before June 25 meeting
      • SIPB contacted. Some interest, but nobody stepping up to be the SIPB member in charge;
        • Because of summer/term change time, they're concerned about low student turnout.
        • Got a suggestion re; some other MIT groups
    • ACTION: Joel/Robinson/chicken - Arrange for t-shirts for US Summer Hackfest
      • June 23 - Have two good designs now. Still interest in contest? (Robinson)
      • Hold contest for t-shirt design? Winner gets something special (t-shirt?) (giftcard?)
      • Estimate: $290 for 25 single-color; $370 for 25 2-color
      • If we order ~100, could be ~$9/shirt
    • ACTION: Joel will arrange contest for T-shirt design
    • Status of developers? (Robinson)
      • Michael Meeks will hopefully be on-site during the event (Joel)
      • Markus/Kohei may be available on IRC during the weekend
        • Possibly also Michael Stahl
    • Hopefully will have final venue decision by end of week (Robinson)
      • Will ping Google folks back again
    • Do we need to decide on # of colors in T-shirt designs now (and put them in the contest rules)? (Robinson)
      • No, we can handle that later/reduce # of colors in design (Joel)

    End

    • Recruitment and Growth: Buddy-system: Who are you going to bring to the meeting next time?
    • Closing thoughts
    • Charlie will have lunch with Phil Shapiro soon -- Social Media Maven w/OpenSource.com (Charlie)
      • Really creative. Will invite him to participate with us further.
        • Woot! (Robinson)

    Announcements

    End

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    Topics

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    IRC Minutes

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